Administrative Office of Pennsylvania Courts

1. Administrative Office of Pennsylvania Courts Prothonotaries� and Clerks of Courts� Conference Asked & Answered July 8, 2008

2. Asked & Answered Compiled a list of frequently asked questions and the answers based on: Common help desk phone calls Review of topics in recent CPCMS Updates Topics covered during Advanced Training Workshops Issues identified by trainers Review these items and implement changes where necessary to further improve the overall quality of your county�s CPCMS data.

3. What are the new assessments associated with the CJEA and when do I use them? (p. 3)

4. CJEA (Act 30 of 2007) - A fine applied for the following Title 18 offenses occurring on or after November 10, 2007: 

5. CJEA (Act 30 of 2007)

6. Cost of Prosecution � CJEA � a $50 cost/fee assessment that is added to a case anytime a defendant: Make sure that staff responsible for adding assessments are aware of these changes so that cases can be properly assessed. Make sure that staff responsible for adding assessments are aware of these changes so that cases can be properly assessed.

7. What is the proper procedure to use when issuing a warrant for a case brought up from the MDJ? (p. 9)

8. Request for Issuance of Bench Warrant Previously, the MDJ office would issue a warrant for the defendant�s arrest. As of Sept 4, 2007, the Common Pleas court will issue these bench warrants. Previously, the MDJ office would issue a warrant for the defendant�s arrest. As of Sept 4, 2007, the Common Pleas court will issue these bench warrants.

9. Request for Issuance of Bench Warrant form (AOPC A421-07) To facilitate this request, a Request for Issuance of Bench Warrant form has been added to the MDJS system. This form will be sent to the Court of Common Pleas along with the MDJS Docket Transcript. The receiving Court of Common Pleas will then issue a bench warrant for the defendant. To facilitate this request, a Request for Issuance of Bench Warrant form has been added to the MDJS system. This form will be sent to the Court of Common Pleas along with the MDJS Docket Transcript. The receiving Court of Common Pleas will then issue a bench warrant for the defendant.

10. Fugitive from Justice To facilitate this request, a Request for Issuance of Arrest Warrant form has been added to the MDJS system. This form will be sent to the Court of Common Pleas along with the MDJS Docket Transcript. The receiving Court of Common Pleas will create a MD Fugitive from Justice case AND issue an arrest warrant for the defendant. To facilitate this request, a Request for Issuance of Arrest Warrant form has been added to the MDJS system. This form will be sent to the Court of Common Pleas along with the MDJS Docket Transcript. The receiving Court of Common Pleas will create a MD Fugitive from Justice case AND issue an arrest warrant for the defendant.

11. Miscellaneous � Fugitive from Justice case creation Information about the defendant will only be present in NCIC/CLEAN if the new warrant is issued from CPCMS. Reminder � a Criminal Case should only be created in CPCMS if a preliminary arraignment has occurred before the Magisterial District Judge. Information about the defendant will only be present in NCIC/CLEAN if the new warrant is issued from CPCMS.

12. My Sheriff�s Department tells me that our warrants are not showing in NCIC and CLEAN and they should be. Why might this be happening? (p. 11)

13. CPCMS interface with NCIC/CLEAN

14. Required fields for automatic entry of warrant data NCIC Features � this can be recorded on the More Participant Details screen ? Scars/Marks/Tattoos tab NCIC Cautions - this can be recorded on the More Participant Details screen ? Special Considerations tabNCIC Features � this can be recorded on the More Participant Details screen ? Scars/Marks/Tattoos tab NCIC Cautions - this can be recorded on the More Participant Details screen ? Special Considerations tab

15. Common Errors during the transfer process

16. Reminder about Public Access Requests and ability to view criminal case information on the public web portal (p. 28)

17. Public access (continued)

18. Juvenile Participant

19. DL Processing Changes York County Electronic DL pilot Changes to CPCMS to accommodate electronic transmission of DL data These changes will be released this weekend and will be referenced in a CPCMS Update document on Monday, July 16th. Electronic transmission of DL data from CPCMS to PennDOT. Currently being piloted in York County. The pilot process has uncovered a few discrepancies which will be corrected through screen changes in CPCMS. Electronic transmission of DL data from CPCMS to PennDOT. Currently being piloted in York County. The pilot process has uncovered a few discrepancies which will be corrected through screen changes in CPCMS.

20. DL Processing Changes Total Time Incarcerated information was previously collected on the Form Criteria screen at the point of printing the DL-21CF form. This information will now be collected on the Sentence � Acts screen when Act 151 is selected. Entering Act 151 information populates the DL-21 in Section F, Sentencing Information and the DL-21CF in Section D, Prison Information.

21. DL Processing Changes

22. DL Processing Changes For Act 122, the Sentence � Acts screen will allow you to enter the Compliance Date. This information populates the DL-21 in Section E, Treatment Ordered and the DL-21CF in Section C, Treatment Information. This was available on the screen before, but the screen now looks different. There was no difference on the screen between the data needed for Act 122 versus Act 151. Now, the screen will populate with the appropriate fields based on the Act that is selected. DL21A � ARD DL21CF � Treatment or Confinement DL21 This was available on the screen before, but the screen now looks different. There was no difference on the screen between the data needed for Act 122 versus Act 151. Now, the screen will populate with the appropriate fields based on the Act that is selected. DL21A � ARD DL21CF � Treatment or Confinement DL21

23. DL Processing Changes

24. DL Processing Changes For any DL forms processed after this change is released, the new values on the Sentence � Acts screen should be used. DL forms that have already been printed do not need to be revised.

25. DL Processing Changes In anticipation of sending electronic DL data to PennDOT for all counties, you will no longer be able to Edit a DL from the DL Summary screen once it has been printed. In order to change the data, navigate to the DL History screen, remove the DL, make the necessary changes, and reprint. If the electronic nightly DL process has already been run, you will instead need to file an Amended DL. You will not be able to remove these from the DL History screen. Example: If you used to print 1 DL for an offense, then edited the offenses and reprinted the DLs for offenses 2 � 4, you will no longer be able to do this. Instead, just print a set of DLS for all appropriate charges, in this example charges 1 � 4. The suspension time will be appropriately left blank for charges that were acquitted or nolle prossed based on the dispositions that are recorded. Example: If you used to print 1 DL for an offense, then edited the offenses and reprinted the DLs for offenses 2 � 4, you will no longer be able to do this. Instead, just print a set of DLS for all appropriate charges, in this example charges 1 � 4. The suspension time will be appropriately left blank for charges that were acquitted or nolle prossed based on the dispositions that are recorded.

26. Upcoming New User Classes New User Clerk of Courts training: August 12 � 15 New User Fiscal training: September 10 � 12 New User Payment Plans & Enforcement: October 21 � 22