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Microsoft Word 2010 - Illustrated. Unit B: Editing Documents. Objectives. Cut and paste text Copy and paste text Use the Office Clipboard Check spelling and grammar. Cutting and Pasting Text. The operation of moving text from one location to another is called cut and paste
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Microsoft Word 2010 - Illustrated Unit B: Editing Documents
Objectives • Cut and paste text • Copy and paste text • Use the Office Clipboard • Check spelling and grammar Microsoft Office Word 2010 - Illustrated Complete
Cutting and Pasting Text • The operation of moving text from one location to another is called cut and paste • Cutting text removes it from the document • Cut text is placed on the Clipboard, a temporary storage area for text and graphics cut or copied from a document • Two clipboards: • System Clipboard - holds one item, the last item cut or copied from a document • Office Clipboard - holds up to 24 items Microsoft Office Word 2010 - Illustrated Complete
Cutting and Pasting Text (continued) • Cut the selected text using the Cut button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][X] • Paste text at the location of the insertion point using the Paste button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][V] Microsoft Office Word 2010 - Illustrated Complete
Cutting and Pasting Text (continued) • You can also move text using the drag and drop method • Drag selected text to a new location using the mouse • Text that is dragged is not placed on the Clipboard Microsoft Office Word 2010 - Illustrated Complete
Keyboard Shortcuts • A shortcut key is a function key such as [F1], or a combination of keys, such as CTRL S • Copy – CTRL C • Cut – CTRL X • Paste – CTRL V • Save – CTRL S • Becoming skilled at using keyboard shortcuts can help you quickly accomplish many of the tasks you perform in word. Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition Creating Documents with Word 2007
Cutting and Pasting Text (continued) • Use keyboard shortcuts as a quick way to perform a command • [Ctrl][X] to cut text • [Ctrl][C] to copy text • [Ctrl][V] to paste text • [Ctrl][A] to select all the text in a document • [Ctrl][S] to save a document • The keyboard shortcut for a command appears in the ScreenTip Microsoft Office Word 2010 - Illustrated Complete
Learning Activity • Complete Cutting and Pasting Text on Page Word Unit B page 26. • Open WD B-1.docx. • Save it as WDB-Lecture PR Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition Creating Documents with Word 2007
Copying and Pasting Text • Copied text is not removed from the document • A copy of the copied text is placed on the Clipboard • Use the Copy button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][C] • Copy selected text by pressing [Ctrl] as you drag it to another location Microsoft Office Word 2010 - Illustrated Complete
Copying and Pasting Text (continued) • The Paste Options button allows you to change the formatting of pasted text Copied text Paste Options button Pasted text Microsoft Office Word 2010 - Illustrated Complete
Copying and Pasting Text (continued) • Split a document window into two panes • Useful when you want to copy and move items in a long document • Use the Split button in the Window group on the View tab • Drag the horizontal split bar to the location you want to split the window • Use the scroll bars in each pane to display different parts of the document • Use the Cut, Copy, and Paste commands to copy or move items between panes Microsoft Office Word 2010 - Illustrated Complete
Learning Activity • Complete the learning activity on page Word Unit B page 28. Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition Creating Documents with Word 2007
Checking Spelling and Grammar • Spelling and Grammar checker • Flags possible mistakes and suggests corrections • Misspelled words • Grammar errors • Not all flagged errors are incorrect (e.g. names) • Click Ignore All or Ignore Once so Word does not flag the word • You still need to proofread your documents carefully for errors Microsoft Office Word 2010 - Illustrated Complete
Checking Spelling and Grammar (continued) Identified misspelled word Suggested correction Microsoft Office Word 2010 - Illustrated Complete
Checking Spelling and Grammar (continued) Identified grammar error Suggested corrections Microsoft Office Word 2010 - Illustrated Complete
Learning Activity • Complete learning activity on Word Unit B page 34. Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition Creating Documents with Word 2007
Summary • Reorganize text using the Cut, Copy, and Paste commands • Use the system Clipboard and the Office Clipboard • Check a document for possible errors using the Spelling and Grammar checker • Always proofread a document Microsoft Office Word 2010 - Illustrated Complete