Microsoft Word 2010 - Illustrated

Microsoft Word 2010 - Illustrated Unit B: Editing Documents

Objectives • Cut and paste text • Copy and paste text • Use the Office Clipboard • Check spelling and grammar Microsoft Office Word 2010 - Illustrated Complete

Cutting and Pasting Text • The operation of moving text from one location to another is called cut and paste • Cutting text removes it from the document • Cut text is placed on the Clipboard, a temporary storage area for text and graphics cut or copied from a document • Two clipboards: • System Clipboard - holds one item, the last item cut or copied from a document • Office Clipboard - holds up to 24 items Microsoft Office Word 2010 - Illustrated Complete

Cutting and Pasting Text (continued) • Cut the selected text using the Cut button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][X] • Paste text at the location of the insertion point using the Paste button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][V] Microsoft Office Word 2010 - Illustrated Complete

Cutting and Pasting Text (continued) • You can also move text using the drag and drop method • Drag selected text to a new location using the mouse • Text that is dragged is not placed on the Clipboard Microsoft Office Word 2010 - Illustrated Complete

Keyboard Shortcuts • A shortcut key is a function key such as [F1], or a combination of keys, such as CTRL S • Copy – CTRL C • Cut – CTRL X • Paste – CTRL V • Save – CTRL S • Becoming skilled at using keyboard shortcuts can help you quickly accomplish many of the tasks you perform in word. Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition Creating Documents with Word 2007

Cutting and Pasting Text (continued) • Use keyboard shortcuts as a quick way to perform a command • [Ctrl][X] to cut text • [Ctrl][C] to copy text • [Ctrl][V] to paste text • [Ctrl][A] to select all the text in a document • [Ctrl][S] to save a document • The keyboard shortcut for a command appears in the ScreenTip Microsoft Office Word 2010 - Illustrated Complete

Learning Activity • Complete Cutting and Pasting Text on Page Word Unit B page 26. • Open WD B-1.docx. • Save it as WDB-Lecture PR Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition Creating Documents with Word 2007

Copying and Pasting Text • Copied text is not removed from the document • A copy of the copied text is placed on the Clipboard • Use the Copy button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][C] • Copy selected text by pressing [Ctrl] as you drag it to another location Microsoft Office Word 2010 - Illustrated Complete

Copying and Pasting Text (continued) • The Paste Options button allows you to change the formatting of pasted text Copied text Paste Options button Pasted text Microsoft Office Word 2010 - Illustrated Complete

Copying and Pasting Text (continued) • Split a document window into two panes • Useful when you want to copy and move items in a long document • Use the Split button in the Window group on the View tab • Drag the horizontal split bar to the location you want to split the window • Use the scroll bars in each pane to display different parts of the document • Use the Cut, Copy, and Paste commands to copy or move items between panes Microsoft Office Word 2010 - Illustrated Complete

Learning Activity • Complete the learning activity on page Word Unit B page 28. Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition Creating Documents with Word 2007

Checking Spelling and Grammar • Spelling and Grammar checker • Flags possible mistakes and suggests corrections • Misspelled words • Grammar errors • Not all flagged errors are incorrect (e.g. names) • Click Ignore All or Ignore Once so Word does not flag the word • You still need to proofread your documents carefully for errors Microsoft Office Word 2010 - Illustrated Complete

Checking Spelling and Grammar (continued) Identified misspelled word Suggested correction Microsoft Office Word 2010 - Illustrated Complete

Checking Spelling and Grammar (continued) Identified grammar error Suggested corrections Microsoft Office Word 2010 - Illustrated Complete

Learning Activity • Complete learning activity on Word Unit B page 34. Microsoft Office 2007 - Illustrated Introductory, Windows Vista Edition Creating Documents with Word 2007

Summary • Reorganize text using the Cut, Copy, and Paste commands • Use the system Clipboard and the Office Clipboard • Check a document for possible errors using the Spelling and Grammar checker • Always proofread a document Microsoft Office Word 2010 - Illustrated Complete

Microsoft Word 2010 - Illustrated