Microsoft Word 2010 - Illustrated

1. Microsoft Word 2010 - Illustrated Unit E: Creating and Formatting Tables

2. Objectives • Insert a table • Insert and delete rows and columns • Modify rows and columns • Sort table data Microsoft Office Word 2010 - Illustrated Complete

3. Objectives (continued) • Split and merge cells • Perform calculations in tables • Apply a table style • Create a custom format for a table Microsoft Office Word 2010 - Illustrated Complete

4. Inserting a Table • A table is a grid made up of rows and columns of cells that you fill with text and graphics • A cell is the box formed by the intersection of a column and a row • The lines that divide the columns and rows are called borders Microsoft Office Word 2010 - Illustrated Complete

5. Inserting a Table (continued) Row Cell Column Microsoft Office Word 2010 - Illustrated Complete

6. Inserting a Table (continued) • Table menu includes a grid for selecting number of columns/rows for the table • Also has commands for inserting tables: Microsoft Office Word 2010 - Illustrated Complete

7. Inserting a Table (continued) • To create a table: • Use Table button in Tables group on Insert tab to open Table menu and insert a blank table • Type text in the table cells • Press [Tab] to move from cell to cell or click in a cell to move the insertion point • Press [Tab] at the end of the last cell to create a new blank row at the bottom of the table Microsoft Office Word 2010 - Illustrated Complete

8. Inserting and Deleting Rows and Columns • To select rows and columns: • Use Select command in Table group on Table Tools Layout tab • Use the mouse • Click margin to the left of a row to select it • Click top border of a column to select it • Drag across a row or down a column to select the row or column Microsoft Office Word 2010 - Illustrated Complete

9. Inserting and Deleting Rows and Columns (continued) • First, select the row or column where you want to add or remove information • Use the appropriate Insert command in the Rows & Columns group of the Table Tools Layout tab • Use the Delete command in the Rows & Columns group of the Table Tools Layout tab Microsoft Office Word 2010 - Illustrated Complete

10. Inserting and Deleting Rows and Columns (continued) Table Tools Layout tab Rows & Columns group New row inserted Microsoft Office Word 2010 - Illustrated Complete

11. Inserting and Deleting Rows and Columns (continued) • Copying and moving rows and columns • Copy and move rows and columns the same way you copy and move text • Use the Copy, Cut and Paste buttons • Rows are inserted above the row containing the insertion point • Columns are inserted to the left of the column containing the insertion point Microsoft Office Word 2010 - Illustrated Complete

12. Modifying Rows and Columns • Change the size of columns and rows by: • Dragging a border • Using AutoFit command in Cell Size group on Table Tools Layout tab • Setting exact measurements using the Table Row Height and Table Column Width text boxes in the Cell Size group or the Table Properties dialog box Microsoft Office Word 2010 - Illustrated Complete

13. Modifying Rows and Columns (continued) Table move handle Rows are all the same height Table resize handle Microsoft Office Word 2010 - Illustrated Complete

14. Modifying Rows and Columns (continued) • To set advanced table properties: • Properties command in Table group on Table Tools Layout tab • Table Properties dialog box opens Microsoft Office Word 2010 - Illustrated Complete

15. Sorting Table Data • To sort data is to organize the data alphabetically or sequentially based on the data in one or more columns • Data is sorted based on criteria you set • Sorting in ascending order organizes the data alphabetically (A-Z) or sequentially (0-9) • Sorting in descending order organizes the data in reverse alphabetical (Z-A) or sequential (9-0) order Microsoft Office Word 2010 - Illustrated Complete

16. Sorting Table Data • Sort using data in one column or multiple columns • When you sort by multiple columns: • Select primary, secondary, and tertiary sort criteria • Click the Sort button in the Data group on the Table Tools Layout tab • The Sort dialog box opens • Select column(s) to sort, type of information, and sort order Microsoft Office Word 2010 - Illustrated Complete

17. Sorting Table Data (continued) Type of data Primary sort column Sort order Secondary and tertiary sort columns Microsoft Office Word 2010 - Illustrated Complete

18. Sorting Table Data (continued) Rows sorted first by type Within each type, rows sorted by cost Microsoft Office Word 2010 - Illustrated Complete

19. Sorting Table Data (continued) • Sorting lists and paragraphs • Use Sort command in Paragraph group on Home tab, and then choose: • Type of data (text, numbers, dates) • Sort by criteria (paragraphs or fields) • Fields are text or numbers that are separated by a character, such as tabs or commas • Sort order (ascending or descending) Microsoft Office Word 2010 - Illustrated Complete

20. Splitting and Merging Cells • Merge cells to combine adjacent cells into one larger cell • Split cells to divide a cell into multiple cells • Use Merge Cells and Split Cells commands in Merge group on Table Tools Layout tab Microsoft Office Word 2010 - Illustrated Complete

21. Splitting and Merging Cells (continued) Cells merged to create new cell Cells split into 3 new rows Microsoft Office Word 2010 - Illustrated Complete

22. Splitting and Merging Cells (continued) • Cells have .08" left and right margins with no spacing between cells • Adjust them using Cell Margins button in Alignment group on Table Tools Layout tab • Table Options dialog box opens • Settings are applied to the entire table Microsoft Office Word 2010 - Illustrated Complete

23. Performing Calculations in Tables • Formula command allows you to quickly total the numbers in a column or row, perform averages, etc. • Use cell references to refer to the cells in the table • Cell references are composed of a letter and a number • Letter represents column, number represents row Microsoft Office Word 2010 - Illustrated Complete

24. Performing Calculations in Tables (continued) Column D Row 3 Cell reference Formula Range of cells Microsoft Office Word 2010 - Illustrated Complete

25. Performing Calculations in Tables (continued) Total sum of above cells Cell B9 Cell B10 B9-B10=1,270 Microsoft Office Word 2010 - Illustrated Complete

26. Performing Calculations in Tables (continued) • Working with formulas: • Word includes formulas for averaging, counting, rounding, and adding • Formula dialog box • Enter cell references in parentheses after the function name • =Average(A1,B2,C5) • Separate cell ranges by a colon • =SUM(A1:A9) Microsoft Office Word 2010 - Illustrated Complete

27. Applying a Table Style • Use table styles to make tables more attractive and easy to read • Table styles include borders, shading, fonts, alignment, colors, and other formatting effects • Use the buttons in the Table Styles group on the Table Tools Design tab • Apply a style then choose a theme Microsoft Office Word 2010 - Illustrated Complete

28. Applying a Table Style (continued) Gallery of table styles Microsoft Office Word 2010 - Illustrated Complete

29. Applying a Table Style (continued) Light List, Accent 6 style and Paper theme applied to table Microsoft Office Word 2010 - Illustrated Complete

30. Applying a Table Style (continued) • Using tables to lay out a page: • Tables can help structure the layout of a page • Text, graphics, bulleted lists, charts, tables and other objects can be inserted in table cells • A table inserted in a cell is called a nested table Microsoft Office Word 2010 - Illustrated Complete

31. Applying a Table Style (continued) • Using tables to lay out a page (cont.) • Remove the table borders to hide the table structure • After removing borders, display the table gridlines to help you work • Gridlines are blue dotted lines that show cell boundaries onscreen but do not print • Use the View Gridlines button in the Table group on the Table Tools Layout tab to turn the display of gridlines on and off Microsoft Office Word 2010 - Illustrated Complete

32. Creating a Custom Format for a Table • Use the formatting tools available in Word to create your own table designs • Add or remove borders and shading • Vary the line style, thickness, and color of borders • Change the orientation of text Microsoft Office Word 2010 - Illustrated Complete

33. Creating a Custom Format for a Table (continued) Choose colors from Origin theme Shaded cell Text rotated Microsoft Office Word 2010 - Illustrated Complete

34. Creating a Custom Format for a Table (continued) Completed table Bottom border added to cell Microsoft Office Word 2010 - Illustrated Complete

35. Creating a Custom Format for a Table (continued) • Draw Table feature allows you to draw table cells exactly where you want them • Click Table button on the Insert tab, and then click Draw Table • If a table is already started, click the Draw Table button in Draw Borders group on Table Tools Design tab to turn on the Draw pointer • To erase a border click the Eraser button in the Draw Borders group to activate the Eraser pointer Microsoft Office Word 2010 - Illustrated Complete

36. Summary • Tables help you illustrate information intended for reference and analysis • Can be used to structure the layout of a page • Table menu includes a grid for selecting the number of columns and rows you want the table to contain, as well as several commands for inserting a table • Modify a table’s cells, rows, and columns Microsoft Office Word 2010 - Illustrated Complete

37. Summary (continued) • Word allows you to easily sort and calculate the data in a table • Word includes built-in table styles that you can apply to a table to format it quickly Microsoft Office Word 2010 - Illustrated Complete