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Portage Township Schools

Outlook 2010 Training. Portage Township Schools. Alan Gardner Chief Executive Officer Current Technologies Computer Learning Center. Network Misconceptions. When Logging in you only need to put firstname.lastname You do not need to put Portage.k12.in.us

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Portage Township Schools

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  1. Outlook 2010 Training Portage Township Schools Alan Gardner Chief Executive Officer Current Technologies Computer Learning Center

  2. Network Misconceptions • When Logging in you only need to put firstname.lastname • You do not need to put Portage.k12.in.us • Outlook is now keyed to Lastname for searches.

  3. Saving My Files • H Drive is where your old stuff should be • My Documents is your centrally repository going forward • Wherever you login, your my documents will follow you. • Space issues • Not for Videos and films from personal events. • Pictures and videos should be archived out to external media after 3 years.

  4. Active Sync on IPAD or IPHONE • Tap Settings > Mail, Contacts, Calendars > Add Account > Microsoft Exchange. • Enter the information in the fields below, then hit Next

  5. IPAD/IPhone Exchange Active Example Generic

  6. Add the Server owa.portage.k12.in.us

  7. Choose what gets synced

  8. Android Sync to Exchange • On the ANDROID device please select Settings > Accounts & Sync > Add Account > Exchange ActiveSync.

  9. Account Types

  10. Add Exchange Account

  11. Android Login • On the next screen please enter your email address and password. Press Next • Exchange 2010 Enterprise:Email Address: firstname.lastname@portage.k12.in.usServer Address: owa.portage.k12.in.usDomain: portageUser Name: fistname.lastname Password: Your Password

  12. Two Versions of Outlook • Outlook Program • Actual Program on you computer • Outlook will follow you anywhere in the PTS Network. • No Login Required ( uses network username and Password) • Outlook Web Access (OWA) • Used for Quick Access • Used for access from remote locations • ie: home, airport, vacation • Login Required

  13. Outlook Web AccessHttps://owa.portage.k12.in.us/owa OR • You can use almost any Internet-enabled PC to access Outlook. • All you need is the organization’s Outlook Web Access URL and a standard Web browser. • Outlook Web Access boasts many features. • Use care when accessing Outlook Web Access.

  14. Creating & Sending Messages

  15. Insert a File

  16. Mail Tracking

  17. Reading a messages. • Preview or Double Click to open

  18. Responding to a Message • Reply - Compose an email to the sender, in response to the email received. • Reply - All Compose an email in response to the sender, with a copy to all who received the original email message. • Forward - Forward an email message to chosen contacts. • Meeting - Create a meeting request when you reply to an email

  19. Print a Message

  20. Create e-mail signatures In Outlook 2010

  21. Delete an Email • Select the Email and use Delete Key • Permanently Delete using SHIFT Delete Key

  22. Search and Find Messages in Outlook 2010

  23. Adding a Contact

  24. Contact Groups vs Distribution Lists • Distribution lists are maintained by ITS • Contact groups are maintained by each users • Can be shared

  25. Calendaring

  26. Conclusion • Just a quick Teaser. A lot more under the hood • How many of you would like a monthly session like this? • Did you find this helpful? • What do you need to do your job better? • From a technology perspective!!!!!

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