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IEEE Sections Congress 2005

Promoting a World-Class Volunteer Community April 2005. IEEE Sections Congress 2005. IEEE Sections Congress 2005. Tampa Marriott Waterside Hotel Tampa, Florida, USA 14-17 October 2005 Hosted by the IEEE Florida West Coast Section. Program Highlights. Core Track Focus on IEEE Structure

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IEEE Sections Congress 2005

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  1. Promoting a World-Class Volunteer Community April 2005 IEEE Sections Congress 2005

  2. IEEE Sections Congress 2005 • Tampa Marriott Waterside Hotel • Tampa, Florida, USA • 14-17 October 2005 • Hosted by the IEEE Florida West Coast Section

  3. Program Highlights • Core Track • Focus on • IEEE Structure • What successful Sections do • Three Program Tracks • Membership • Section Operations • Relationships • Program committee is working on identifying individuals to serve as speakers. Hoped to have this task completed by the middle of March.

  4. Speakers • Speakers should be aware that funds are not available within the Sections Congress budget to pay for speaker travel. • Speakers' attendance must be supported either by their IEEE organizational unit (Region, Section, Society, RAB, TAB, EAB, etc.), their employer, or be self-funded. • Will receive no monetary compensation for their participation. • Unless the speaker is also a primary delegate, the speaker will also be responsible for the $350 registration fee (which covers meals at Congress).

  5. Preliminary Program • Includes the following items: • SC 2005 Program • Schedule of Events • Special Events • Exhibits • Meeting Venue • Visa Information • Partners Program • Additional information will be posted as it becomes available. • Available at www.ieee.org/sc2005

  6. Keynotes • Opening Ceremony • Bob Allen • CEO I.D.E.A.S. at Disney/MGM • “Story Telling in the Growing Digital Revolution” • Closing Ceremony • TBD

  7. Characteristics of a Primary Delegate • Actively prepare for sections congress by participating in their region/section activities by discussing issues with their colleagues • Be willing to be an active learner/participant in sessions • Actively consider issues as they are brought forward • Be an informed voter on the recommendations • Be a communicator of information learned at sections congress to the Region, Section and Chapters

  8. Recommendations Process • Pre-Congress preparations • Identify critical issues • Brainstorming/focus groups • Spring/Summer 2005 Region Meetings • Region Caucuses Friday prior to Region Dinners • Identify issues • Saturday morning: distribute drafted recommendations grouped by issue • Potential for discussions as congress continues • Delegates will be requested to identify which issue caucus they will attend

  9. Recommendations Process, p2 • Issue caucuses Sunday • Distribute updated recommendations Monday morning • Voting at closing ceremony • Highlight “top ten” • All recommendations noted

  10. Draft ScheduleFriday, 14 October 14:00 15:30 Speaker orientation 16:00 17:00 Region Caucuses 17:30 19:00 Opening Ceremony 19:00 20:30 Region Dinners Draft Schedule – Subject to Minor Revisions

  11. Saturday, 15 October 6:30 7:45 Breakfast (Caucus outcomes available) 8:00 9:45 Core Track session 1 9:45 10:00 Break 10:00 11:45 Core Track session 2 12:00 13:30 Lunch 13:30 14:45 Breakout Session 1 14:45 15:00 Break 15:00 16:15 Breakout Session 2 16:30 17:45 Breakout Session 3 18:30 22:30 Social Event Draft Schedule – Subject to Minor Revisions

  12. Sunday, 16 October 7:00 8:45 Breakfast 9:00 10:15 Breakout Session 4 10:15 10:30 Break 10:30 11:45 Breakout Session 5 12:00 13:30 Lunch 13:30 14:45 Breakout Session 6 14:45 15:00 Break 15:00 17:00 Issues Caucuses Draft Schedule – Subject to Minor Revisions

  13. Monday, 17 October 6:30 7:45 Breakfast (Recommendations available) 8:00 9:00 Voting 9:00 10:00 Keynote 10:00 10:15 Recognition (Middleton, Outstanding Section awards) 10:15 10:30 Break 10:30 12:00 Report on voting Draft Schedule – Subject to Minor Revisions

  14. Additional Meetings • Cannot schedule any meetings to conflict with Sections Congress • Friday – 12pm - 14 October through Monday - 1 pm – 17 October

  15. Currently Scheduled Meetings (Non Congress) • 12 October, Wednesday • Electronic Communications Coordinators • 13 October, Thursday • Regions 4, 7 & 8 • Student Activities Committee • Admission & Advancement Committee • 14 October, Friday (AM) • Regions 3, 4, 5, 6, 7, 8, 9 • Region 1 ExCom • 17 October, Monday (PM) • Regions 2 & 10 • Women In Engineering Committee • 18 October, Tuesday • Region 2 • Women In Engineering Committee

  16. Expected Exhibitors(Preliminary List) • Awards/Fellows • Foundation • Conference Services • Educational Activities/History Center • Ethics & Member Services Committee • Financial Advantage Program • Life Members Committee • Member Services (Renewal) • Publications (Member Digital Library) • Standards Association • Women In Engineering Committee

  17. Additional Information Visit the following URL for updated information on SC’05 www.ieee.org/sc2005

  18. Questions 1.  What portion of the sections' primary delegate expenses are covered by the region and what is the procedure for taking care of it as opposed to other delegates? According the SC05 web site:For the primary delegate expenses:Registration is covered by the Regional Activities Board (RAB): *       $800 USD - Hotel, non-Congress meals, ground transportation, etc. *       $300 - Airfare (less from some US locations) *       $1,100 Total Estimated expense

  19. 2.  Verify the date and time of the Region 2 meeting.  Who will be required to attend? 3.  Who do I contact to get the most updated list of Region 2 section leaders? 4.  We need to add link in our region web page to the Sections Congress home page.  By the way, the rest of the region web page needs to be updated too. 5.  Will the region cover the attendance cost for the rest of the Region 2 committee members (including myself) and what is the procedure for taking care of it?

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