Information Technology Advisory Board

1. Information Technology Advisory Board Sunflower Project Kansas Financial Management System Gary Schneider 785.296.2660 Gary.Schneider@da.ks.gov April 15, 2008

2. Today’s Agenda • Project Status • Project Governance Structure and Team • Project Timelines and Agency Planning

3. Asset Mgmt Grants/ Projects/ Cost Cntrs A/P Agency 4’s Systems Cash Mgmt Purchasing A&R and Most Programmatic Agencies’ Have a Collection of Disparate Systems Asset Mgmt Asset Mgmt Receipting Revenue Receipting Revenue A/P A/P Agency 2’s Systems Agency 1’s Systems A/P Cash Mgmt Cash Mgmt Purchasing Purchasing Grants/ Projects/ Cost Cntrs Grants/ Projects/ Cost Cntrs Receipting Revenue Asset Mgmt STARS & Other Central Systems Purchasing Asset Mgmt Cash Mgmt A/P Agency 4’s Systems Cash Mgmt Purchasing

4. FMS Will Consolidate Administrative Systems, Integrate Agency Business Functions and Interface w/ Programmatic Systems Agency 2 Agency 1 GL A/P Asset Mgmt Purchasing FMS Cash Mgmt Receipting Revenue Reporting Data Archiving Agency 3 Agency 4

5. Analysis Summary of Agency Systems

6. Project Status • Pre-proposal Bidders’ Conference held February 28th • Bids due April 16th • Current Pre-Implementation Activities • Developing demo scripts • Reviewing chart of accounts • Reviewing all sources of vendor information • Building project team

7. Project Governance Structure & Team

8. Project Timelines and Agency Planning May 12th – June 13th Aug – Oct Oct – Nov On-going Agencies Perform Impact Assessment Complete Vendor Selection & Develop Detailed Project Plan Agencies Develop/Submit Project Plans Agency Liaisons Assist Agencies & Monitor Plans

9. Project Timelines and Agency Planning } • Using a template provided, agencies perform impact assessment of: • Systems to be interfaced • Systems to be de-commissioned August 15th July 15th April 16th July 9th June 13th June 30th May 12th Begin Project Planning Begin Contract Negotiations 3rd Round Scoring Complete “Strawman” Chart of Accounts Provided to Agencies Agencies Submit Impact Assessment Proposals Due Revised Offers Due

10. Project Timelines and Agency Planning Objectives of Impact Assessment: • Ensure that agencies have adequately analyzed/sized the effort to: • modify systems to be interfaced; and/or • de-commission systems and convert data • Identify any resource constraints (personnel, test environments, etc.) in time to remedy • Identify and resolve any conflicting agency initiatives • Identify and resolve any impediments agencies may have in meeting the approx 8-month time window and work with agencies to modify existing systems

11. Kick-off Go-Live 07/01/10 Project Timelines and Agency Planning Agency interface development, modifications to existing systems and initial data conversion/loading complete Complete design of chart of accounts & publish interface standards to agencies 10/08 01/09 03/09 01/10 03/10 07/10 Expected critical path Planning Design Configuration/Development/Testing Integration Acceptance Testing Testing • 8-10 month timeframe for agencies to: • Set-up development & test environments • Attend technical training • Modify systems • Develop interfaces (as required) • Extract and clean-up data and validate data loading • Develop agency-specific reports (75% of reports through central reporting portal) • Develop testing plans and prepare for integration testing