Website Evaluator Advisor

1. Website Evaluator Advisor Regional and Championship FIRST Training Resource – Volunteers

2. Summary • Responsibilities & Expectations • Schedule • Evaluation Process • Advising Your Website Evaluators • Gracious Professionalism is Key • Lead Volunteer Communication • Critical Review • Conclusion • What’s Next? FIRST Training Resource – Volunteers

3. Responsibilities & Expectations • Oversee website evaluators assigned to your regional event • Train website evaluators in the use of firstawards.org • Ensure website evaluators are aware of their responsibilities and deadlines • Monitor progress of website evaluators • Contact inactive website evaluators to encourage participation • Evaluate websites • Complete Post Event Survey FIRST Training Resource – Volunteers

4. Schedule • February 14th: Deadline for teams to submit websites for evaluation • Notify evaluators they may begin evaluating • Monitor progress of your evaluators • Evaluation Deadlines: • Week 1 regionals: February 25th • Week 2 regionals: March 3rd • Week 3 regionals: March 10th • Week 4 regionals: March 17th • Week 5 regionals: March 24th • Week 6 regionals: March 31st FIRST Training Resource – Volunteers

5. Evaluation Process • Go to www.firstawards.org • Choose login in the upper right of the screen FIRST Training Resource – Volunteers

6. Evaluation Process (cont’d) • Log in using your email address and password provided by FIRST • Click on Website Award • You will see your regional event and the number of teams who have submitted for it • Click on List to view the list of teams • Click on any URL for any team to bring up their website in a new window • Navigate through their website FIRST Training Resource – Volunteers

7. Evaluation Process (cont’d) • Return to the firstawards.org page • Click on Evaluate when you are ready to enter scores for that team • Enter your evaluation and comments • Click Save • The system will automatically tally your score and enter it into the system • Remember, evaluation may occur anytime between Feb 14th and the Monday night deadline for your regional FIRST Training Resource – Volunteers

8. Evaluation Process (cont’d) • If you have an association with a team, please abstain from evaluating that team • You are not required to evaluate all websites in a single sitting • You do need to complete the entire score sheet for any given team, including comments, in one sitting • You will not see the scores from the other evaluators FIRST Training Resource – Volunteers

9. Evaluation Process (cont’d) You will not see: • How other people have scored a site. • The total of scores for each site. • All of the tallied scores for your regional. FIRST Training Resource – Volunteers

10. Advising Your Website Evaluators • Find out who they are • Log in to firstawards.org and click on Website Award Evaluators Lists • Train them • Review their responsibilities • Provide them with a copy of the Website Evaluator Step-by-step (located at http://first.wpi.edu/websiteevaluator.html) • Ensure they are aware of the deadline for your particular regional event FIRST Training Resource – Volunteers

11. Advising Your Website Evaluators • Monitor their progress • Log in to firstawards.org and click on Website Award • Click on the last column to see which evaluators have completed scores for each website • Encourage participation • Contact inactive website evaluators and remind them of approaching deadlines and their commitment • If they do not respond, contact your Volunteer Coordinator to obtain phone numbers or additional means of contact FIRST Training Resource – Volunteers

12. Gracious Professionalism is Key At FIRST, Gracious Professionalism has become an expectation. We expect it from our students, from the Mentors and Coaches, from all FIRST Volunteers and from FIRST Staff. It is part of the ethos of FIRST. “In the long run, gracious professionalism is part of pursuing a meaningful life. If one becomes a professional, and uses knowledge in a gracious manner, everyone wins. One can add to society and enjoy the satisfaction of knowing that you have acted with integrity and sensitivity. That’s good stuff!” – Dr.Woodie Flowers, FIRST National Advisor FIRST Training Resource – Volunteers

13. Gracious Professionalism is Key Encouraging high-quality work + Emphasizing the value of others + Respecting individuals and the community EVERYONE WINS! FIRST Training Resource – Volunteers

14. Lead Volunteer Communication With your team of volunteers: • As a Lead Volunteer you are a LEADER. • Lead Volunteers must communicate with the Volunteer Coordinator(s) to getnames and begin communicating with their team as soon as possible via e mail etc. • As a team leader, you must communicate with your volunteers to create a sense of a team and teamwork. • By doing so, questions can be answered in advance, comfort levels increased, and miscellaneous information gotten out of the way. FIRST Training Resource – Volunteers

15. Critical Review • Verify your Website Evaluators are reviewing websites. • If an Evaluator is not doing their job, contact the Volunteer Coordinator for your regional immediately. • All reviews must be completed by the Monday the week of your regional! FIRST Training Resource – Volunteers

16. Conclusion • If you have any questions, please contact: Nancy Beringer FIRST 800-871-8326 x452 nberinger@usfirst.org FIRST Training Resource – Volunteers

17. What’s Next? • Now that you have reviewed the key materials to succeed in your position be sure to: • Test your knowledge with our online quiz. • Review any other materials provided. • Understand the post-event survey. • Plan to participate in your pre- and post-event training calls. These calls help volunteers at all regional events be successful! FIRST Training Resource – Volunteers

18. FIRST would like to thank the Association for Laboratory Automation for their gracious support. FIRST Training Resource – Volunteers