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Region F News

Region F News. 1. Region F News. Region Website has been updated using the Weebly platform. Chhavi Gupta has been selected as our new CLCC. Clarkson is hosting a SWE 40th Anniversary Celebration on October 12 th. Region F Support. Region Conference Support Committee:

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Region F News

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  1. Region F News 1

  2. Region F News • Region Website has been updated using the Weebly platform. • Chhavi Gupta has been selected as our new CLCC. • Clarkson is hosting a SWE 40th Anniversary Celebration on October 12th

  3. Region F Support • Region Conference Support Committee: Chair is Elizabeth Peterson Deadline for submittal is 9/22 For financial assistance to conference for professional and collegiate presidents/treasurers and professional section representatives • Region Funding Committee: Chair is Ashley Phillips Request for support of novel outreach programs and events submitted from all eligible sections in Region F. Deadlines for these requests are twice per year in February and November. • Region Awards Committee: Chair is Ashley Martin Promotes and collects nominations for Region individual and section awards for vote by the Region’s officers along with any other members on this committee. The committee will present at the Region Conference. Members on this committee are not eligible for an award. • Nominating Committee: Chair is Erika Gorman

  4. Regional Leadership Regional Leadership Structure Alice Orrell Chriss Chavez Jennifer Morikowa Andrea Karalus Lisa Rimpf J F H A E G i Alexis McKittrick B Ashley Pietz D C Stephanie Loete Michele O’Shaughnessy Dianne Beever

  5. Summary of HQ Proposal • HQ to run 4-6 “region” conferences in locations of their choosing • HQ to coordinate hotels, conference center, food, logistics, registration, etc • Local support from “host section” in the form of regional flair, attractions, entertainment, etc. • Similar to how Society Conference committee is structured • Conference overage distribution has not been decided • HQ would like to hold 1 pilot conference in FY15 • Possible full rollout to all conferences in FY16

  6. Evaluating Headquarters Managed Joint Region Conferences Drivers Barriers • Indications and feedback that a change is needed • Streamlined experience for all participants • Consistent sponsorship package for larger national entities • Society assumption of financial risks • Experienced contract negotiation skills • Potential for decreased costs due to broad agreements • Professional and knowledgeable paid staff with experience • Reliable/Similar registration system from year-to-year • Expandedbase of speakers with improved commitment • Minimize stress on students to focus on education • Reduced strain on Region leaders and volunteers to oversee all aspects of the Region conference planning and execution • Developed branding, marketing and publicity • Increase Society fundraising opportunities • Unclear plan and strategy presented with accelerated timeline • Loss of local flare, personality, and uniqueness • Smaller native sponsors overlooked • Conference overage needed to fund Region activities • Tracking attendance progress and knowing who will be there • Uncertain registration fees; affordability in question • More spread out geographically; travel burden on participant • Diminished turnout impacting business meeting attendance • Limits experience for students to learn and practice project management skills during bidding, planning and execution • Breakdown of Region bonding and networking • Excitement and unification to achieve a goal; working closely together as a team – collaboration, relationship building • Attendees see specific initiatives that they are interested in such as awards announcements for sections in the region • Location and agenda/activities selection methodology unknown • Who choses which Regions combine? • May become too similar to the Society Conference • Smaller schools/cities would not have the resources to host • Paying conference management company; money going external FY14: September 2013

  7. Region Governor’s Response • Do not accept the proposal as is • Pilot in FY15 is not feasible • Need to develop a ‘hybrid model’ whose development will have input form HQ • Region Governor’s are currently drafting a response for presentation at Society RG meeting • Side item: The outcome of the Globalization Task Force is could affect the society-run concept idea.

  8. Back-Up Slides 8

  9. Special Project Funding to Sections • Started ~2006 to reduce assets of the Region • Intent was to fund unique, new programs that advanced SWE’s mission • Professional Development • K-12 Outreach • Administrative • Officer Development • Other • Deadline for submissions in January and June • Decisions based on financial health of section • Does section have money to fund the project? • After event documentation in local newsletters • No follow up to make sure this happens • Not well publicized • does every section know this program is still going on? 9

  10. Sections that have applied for grant 10

  11. Amounts Awarded 11

  12. Proposal for FY13 • Redevelop guidelines for funding • New programs in key areas that align with Society/Region goals • Outreach • Professional Excellence • Inclusion • Membership • Potential of SWE • Plan for future funding included in application • Write-up of event for Region Blog before final reimbursement provided 12

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