Region News

1. C N H | K E Y C L U B Region News Presented by CNH District Secretary Andrew Liu May Board Training Cali-Nev-Ha District

2. C N H | K E Y C L U B Nuts & Bolts May Board Training Cali-Nev-Ha District

3. C N H | K E Y C L U B Nuts & Bolts • DCM Alerts – DCM info for all divisions • (date, time, location) May Board Meeting Cali-Nev-Ha District

4. C N H | K E Y C L U B Nuts & Bolts • Club of the Month – Recognize one of your clubs for its recent accomplishments. • Member of the Month – Recognize one of your members for his or her involvement or contributions Reactive! Example: You will recognize your May CotM and MotM in your June submission! May Board Meeting Cali-Nev-Ha District

5. C N H | K E Y C L U B Nuts & Bolts • Region Ad – Advertise your Region through the District Newsletter! • Divisions • Candid photos NOT posed photos • Membership • Major service projects • Recognition May Board Meeting Cali-Nev-Ha District

6. C N H | K E Y C L U B Format & Submission May Board Training Cali-Nev-Ha District

7. C N H | K E Y C L U B Format & Submission • Information will be submitted in a Google form • EachLtG will need to submit his or her own information • Member of the Month • Club of the Month • DCM Alert May Board Meeting Cali-Nev-Ha District

8. C N H | K E Y C L U B Format & Submission • Use your own creative format! • Submitted by ONELtG on behalf of the Region • Each Region needs to submit 2 ads throughout the year (an assigned month and December) • Send to cnharchive@gmail.com AND your Region Team May Board Meeting Cali-Nev-Ha District

9. C N H | K E Y C L U B Format & Submission July: 1, 10 August: 2, 11 September: 3, 12 October: 4, 13 November: 5, 14 December: 6, 15 January: All Regions February: 7, 16 March: 8, 17 April: 9, 18 Region Assignments: May Board Meeting Cali-Nev-Ha District

10. C N H | K E Y C L U B Format & Submission Sample: May Board Meeting Cali-Nev-Ha District

11. C N H | K E Y C L U B Final Product: The District Newsletter May Board Training Cali-Nev-Ha District

12. C N H | K E Y C L U B Final Product • Where does your RNEWS go to? • The District Newsletter! • District Newsletter is made up of: • Executive Inserts for members • Region Inserts • Committee Inserts • Executive Inserts for respective officers • posted to the CyberKey every 1st of the month May Board Meeting Cali-Nev-Ha District

13. C N H | K E Y C L U B • Questions? • Ask! May Board Meeting Cali-Nev-Ha District

15. CNH | KEY CLUB Technology 101 Workshop Presented by: Elijah Kang CNH District Tech Editor MAY BOARD MEETING 2011

16. CNH | KEY CLUB Table of Contents • Graphic Standards • Publications • PDFs • Gmail • CNH CyberKey MAY BOARD MEETING 2011

17. CNH | KEY CLUB Graphic Standards • Century Gothicfor headers • Goudy Old Style for body text • Alternatives fonts includeVerdana andArial • Use accent fonts to add your own style! • Find fonts online! www.dafont.com, www.urbanfonts.com • Always use the appropriate Key Club Logo, pencil, fonts, colors, and CNH logo • All logos and word marks must remain proportional MAY BOARD MEETING 2011

18. CNH | KEY CLUB Graphic Standards • There should be nothing within a half inch of all sides of the Key Club logo and watermark. • The logo should also be on a neutral background • See the Graphic Standards manual on the CyberKey under Resources>The Basics MAY BOARD MEETING 2011

19. CNH | KEY CLUB Graphic Standards • Colors to use in all Key Club material MAY BOARD MEETING 2011

20. CNH | KEY CLUB Questions? MAY BOARD MEETING 2011

21. CNH | KEY CLUB Publications • Consists of photos, articles, and newsletters sent to the district. • Each publication has its own set of standards and procedures. • Publications are due every 20th of the month. MAY BOARD MEETING 2011

22. CNH | KEY CLUB Publications: Photos • Must be submitted to cnhvisuals@gmail.com • Maximum of five per event • Pictures must be named D##_[Event Title Initials]_[Photo #] • Example:D90_MOD_02 = Division 90, March of Dimes, Picture #2 • Only the Lt. Governor can submit pictures • Only pictures of service are appropriate for submission • Submit photos of Faculty/Kiwanis Advisors for possible recognition slideshow at the District Convention MAY BOARD MEETING 2011

23. CNH | KEY CLUB Publications: Articles • Must be submitted to cnharticle@gmail.com • There is no limit to the amount of articles. • Articles must be named D##_[Event Title Initials]_[Article #] • For email subject put D## [School] – [Topic] • Any Key Clubber can write an article about anything related to service or Key Club. • Articles must be submitted in a template which can be found on the CyberKey under News>CNH District Newsletter MAY BOARD MEETING 2011

24. CNH | KEY CLUB Publications: Newsletters • Must be submitted to cnh.newsarchive@gmail.com • Submitted once every month. • Newsletters must be named D##_DNEWS_[Month #] • Example: D86N_DNEWS_06 = Division 86N, Division Newsletter, June • Newsletters are proactive and should follow the Graphic Standards. • Must be submitted in a PDF file. • Only the Division News Editor can submit newsletters. MAY BOARD MEETING 2011

25. CNH | KEY CLUB Questions? MAY BOARD MEETING 2011

26. CNH | KEY CLUB PDFs • Required for newsletters and Key Club work documents • Do not save the monthly reports in PDF • Buy Adobe Acrobat X Pro Student Edition for $119 • There are many free alternatives as well. • Microsoft Office PDF add-on, OpenOffice, PrimoPDF, doPDF MAY BOARD MEETING 2011

27. CNH | KEY CLUB Questions? MAY BOARD MEETING 2011

28. CNH | KEY CLUB Gmail • Maximize your Gmail performance! • Gmail allows more customization than most email providers • These include labels, filters, tasks, labs, etc. • Be sure to check your email everyday! MAY BOARD MEETING 2011

29. CNH | KEY CLUB Gmail: Labels • Create labels to organize different types of emails • Choose colors to distinguish from each category • To create labels, select a few emails and click “Labels” or “Move to” and a Create new option will appear MAY BOARD MEETING 2011

30. CNH | KEY CLUB Gmail: Filters • Used to automatically label each incoming email! • In the main Google Mail page, look at the top and click on “Create a filter” • Filters are completely customizable MAY BOARD MEETING 2011

31. CNH | KEY CLUB Gmail: Filters • To filter email from Google Group reflectors, type “list: <email@googlegroups.com>” in “Has the words” • The filter above will automatically label email from the KCBoard Reflector • Experiment with it! MAY BOARD MEETING 2011

32. CNH | KEY CLUB Gmail: Labs • Labs are experimental features made by several developers • Labs can range from an undo send button to replying with canned messages • Can be enabled under Gmail settings on the “Labs” tab MAY BOARD MEETING 2011

33. CNH | KEY CLUB Gmail: Tasks & Starred • Tasks keep track of what you need to accomplish. • You can find this under Mail and Contacts • It’s more a sticky note than an agenda • Star emails to select important information that can be easily accessible later • Example: Instructions on how to submit publications MAY BOARD MEETING 2011

34. CNH | KEY CLUB Gmail: Boomerang • Internet Browser add-on that allows you to extend the use of Gmail! • Automatically email messages to the time you want • Boomerang can automatically bounce back emails that contain important deadlines MAY BOARD MEETING 2011

35. CNH | KEY CLUB Questions? MAY BOARD MEETING 2011

36. CNH | KEY CLUB CNH CyberKey http://www.cnhkeyclub.org MAY BOARD MEETING 2011

37. CNH | KEY CLUB CNH CyberKey • The CNH CyberKey is our district website. • It is the information database for all of your Key Club resources • I will be updating the website constantly to make announcements and release monthly dues MAY BOARD MEETING 2011

38. CNH | KEY CLUB Questions? Elijah Kang cnhkc.dte1112@gmail.com (818) 518-4393 MAY BOARD MEETING 2011

40. CNH KEY CLUB DIVISIONAL BUDGET Presented by District Treasurer Christopher J. Van May Board 2011 | California Nevada Hawaii District

41. Your Budget! • How much do I get? • Your division budget is based on the amount of PAID clubs you have in your division. Each paid club amounts to $50. Example: Division 72 North has 7 clubs . One of those clubs is suspended. How much money is in Division 72N’s budget? • Answer: $300 (6 paid clubs x $50) • How do I utilize this money for divisional expenditures? • VOUCH May Board 2011 | California Nevada Hawaii District

42. Budget Error! Congratulations to some of you that saw the error and fixed it already in your budget file. To fix this, go to cell H31. Double-click Fx = SUM(H17:H30). May Board 2011 | California Nevada Hawaii District

43. Revenue Revenue 1. How many dues paid clubs are in your division? 2. Do you have a Distance Bonus? 3. Have you talked to your Kiwanis Lt. Governor to see if they have any money to help you? 4. Have you talked to your Sponsoring Kiwanis Club about financial help? 5. Have you talked to your Kiwanis Lt. Governor to see if the division provides financial support? 6. Have you asked a local business if they would be willing to donate? 7. You should not need to include personal funds. There is enough on the budget for you to use, but remember to use it wisely! May Board 2011 | California Nevada Hawaii District

44. Expenses Printing • Newsletters – How many are you going to produce? How many pages is each one going to be? How many are you going to print each month? (Clubs, Kiwanis, Advisors, Binder) How much is it going to cost you per page to copy or print? • DCM Agendas & Minutes – same considerations as above. • Training & Literature – How many pages is each one going to be? How many people for each workshop? *All of these expenditures are applicable for district office printing! May Board 2011 | California Nevada Hawaii District

45. District office printing, you say?! Simply send an email to the lovely people at the CNH District Office! To: office@cnhkiwanis.org Subject: Key Club D# Print Order (i.e. “Key Club D72N Print Order) Attachments: Only PDF files Body: • Clearly specify what PDF(s) you have attached • Number of copies per file • Special needs • Your full mailing address • Deadline date needed *The district office does not accommodate color ink printing *This is a simple task that could be assigned to an executive assistant *District office printing is not limited to DCM agendas May Board 2011 | California Nevada Hawaii District

46. Postage & Administrative Postage • 44 cents! Administrative • DCMs – Do you need to provide office supplies? • Printing – Do you need to buy printing supplies? May Board 2011 | California Nevada Hawaii District

47. Telephone & Mileage Long Distance Telephone • No budget money should be placed in this section due to the invention of EMAIL Auto Mileage • How many times are you going to visit each club? • Google MAP directions from your school to each of your clubs and add up the miles TO andFROM the location. Do the same for DCMs. • You may have to estimate where you would hold any divisional projects and remember the Kiwanis DCMs. May Board 2011 | California Nevada Hawaii District

48. Miscellaneous Miscellaneous • Are you going to give out awards at the end of the year? • How much are they? • Are you going to use decorations at any of your events? *KEEP IN MIND THIS DOES NOT MEAN SPIRIT ITEMS • Are you going to provide any sort of snacks at your events? Extra Revenue? • Spend it on more office supplies (name tags, markers, etc.) REMINDER: The budget is only a guide. It CAN change throughout the year. May Board 2011 | California Nevada Hawaii District

49. CNH KEY CLUB Got Questions? I’m all ears!  Christopher J. Van, District Treasurer cnhkc.dt1112@gmail.com May Board 2011 | California Nevada Hawaii District