ESH, Shielding Assessment (SA) & SAD: Outline

1. SB&O Construction Phase ESH Final Update NuMI Project Installation ESH Accident Statistics November Review ESH Recommendations Shielding Assessment (SA), Safety Assessment Document (SAD), Accelerator Readiness Review (ARR) Process, approvals, status & schedule Summary Tools & Resources used: ESH/QA Committee Charter ESH/QA Review Process ESH/QA Review Trigger Guidance Installation Coordination Plan FESHM Personnel Accountability & Site Access Controls Training Hazard Communication Program Work Planning & Toolbox Meetings Hazard Analysis & Mitigation ESH Inspections & Audits Lessons Learned ESH, Shielding Assessment (SA) & SAD: Outline

2. SB&O ES&H Completion • One accident occurred Feb. 20, 2004 • A sub-tier electrician was stripping the insulating jacket off of electrical conductor with a box cutter knife when the knife slipped cutting the employee on the left forearm • OSHA Recordable due to the medical treatment of seven sutures • There were six OSHA Recordable accident for the duration of the SBO Phase • Four Safety/Performance Incentives ($50K each) • Contractor achieved one (second)

3. Installation ES&H Update • Installation Coordination Plan developed and implemented • Defines Roles and Responsibilities during Installation Phase • NuMI Facility Safety Training • Underground Access Procedure implemented • Listed on FNAL TRAIN Database (#FN0003368CR) • Approximately 400 personnel presently trained • Daily & Weekly Work Planning • Hazard Analysis developed and review for all tasks • Daily work planning meetings attended by all workers • Daily & weekly Installation Management Team Meetings • NuMI ESH Inspection Program • Weekly with participation by NuMI, DOE, FNAL • Daily inspections completed by NuMI Project Management • Weekly ESH/QA Meetings with NuMI Management Team • At least weekly ESH walk through by NuMI Management

4. NuMI Accident/Incident Update • Only one OSHA Recordable accident since the start of the Installation Phase: injury occurred November 18, 2003 • T&M contractor employee was using a pry bar to move a magnet cart into position when he sustained a right inguinal hernia • OSHA Lost Work Day Case due to restricted work activity (15 days) Normalized to 200,000 work hours, integrated annually Total project, integrated to date

5. ESH/QA Review Process & Status:NuMI & MINOS • ESH/QA review process and review trigger guidance list • ESH/QA Review Committee and Charter • NuMI Safety Reviews Table and Summary • Table available on the web • Working on getting hot links to most reference material • Paper copies are located in 12SW documentation room Present status of NuMI/MINOS ESH/QA Review Process 62 total documents in need of review • 47 documents fully approved and signed-off • 3 document being reviewed by the ESH/QA Committee • 3 documents ready for review by the ESH/QA Committee • 9 documents being developed

6. Remaining ESH/QA Reviews • Oxygen Deficiency Hazard (ODH) Calculations for Primary Beam Gas System • Muon/Hadron Monitor Gas System Calculations • Be Windows Approval • Neoprene Air Seal • Coil Power Supply Lifting Fixture • Master Timing Electronics • Front-End Electronics • Near Detector cables

7. Response to Recommendations • Conduct weekly joint safety walks with construction subcontractor “key personnel” and NuMI team members to add “fresh eyes” for evaluating work conditions, and take corrective actions as necessary. (Immediately) Done. • Retain a consultant to advise DOE-FAO on their construction oversight program. (Immediately) Done. • Management at all levels should perform regular, documented safety walks with the intention of identifying leading indicators, and addressing problems. Done. • NuMI management walks the jobsite to identify & address safety issues at least weekly. • These inspections focus on the leading indicators such as housekeeping, material storage, work practices, and potential slip and trip hazards. • Issues are raised and addressed at weekly NuMI management ESH/QA meetings. • Very useful forum for timely action on leading indicators • Inspections documented and posted on the NuMI ESH/QA web page. • At the next review, present the status and plans for the SAD, shielding assessment review, and ARR. Coming up next….

8. The Process: Shielding Assessment (SA) & Safety Assessment Documents (SAD) • Monthly meetings with Stakeholders • AD & PPD ES&H, ES&H Section, DoE FAO • Discuss status of Shielding Assessment and SAD documentation, issues • Draft sections are posted on the NuMI ESH/QA Web Page w/ references • E-mail Fermilab stakeholders about these sections • Allow 2 weeks for comment • Incorporate comments, repost, E-mail stakeholders notifying them of revisions • For SAD, once Fermilab stakeholders comments have been addressed, give paper copy (or electronic) to DoE FAO for feedback (~2 weeks) • DoE FAO part of process from the start due to the monthly meetings • Allow informal review period • Incorporate DoE FAO feedback & send out to all stakeholders as final draft. • “Final”, more formal review period when document is thought complete • If there is insufficient feedback or not easily resolvable issues along the way: • Meet with stakeholders and resolve/make sure everyone on board

9. Shielding Assessment Approvals NuMI/MINOS Shielding Assessment Approvals (based on FRCM 812 and discussions with ES&H Section & AD ES&H) • Radiation Shielding Assessment “reviewed” internally by the NuMI Project (done) • “Radiation Shielding Assessment” to Accelerator Division Shielding Review Committee (AD_SRC) for review • M. Gerardi (AD ES&H) checks if SA is ready for AD_SRC (done) • AD_SRC recommends approval to AD Head (NuMI SA in review here now) • Approved in writing by AD Head • “Radiation Shielding Assessment” to Senior Radiation Safety Officer (SRSO) for review and approval before operation commences. • Copy made available to DoE FAO • Director approval

10. SAD Approvals NuMI/MINOS (SAD) Approval (FESM 2010): • SAD “reviewed” by NuMI & FNAL people within NuMI SAD/SA group (AD/PPD in particular) “complete”, but still “draft” (working here) • Copy of “DRAFT” to DoE FAO for comment (incorporate comments) • SAD submitted to theES&H Section for approval (incorporate comments) • Triggers Accelerator Readiness Review (ARR) by the ES&H Section • Punch list to complete before the approval to operate is granted • Senior Laboratory Safety Officer (SLSO) • Recommends approval of the final SAD/RR to the Director • NuMI SAD/ARR Form signed by: • Project Leader • PPD, AD heads • SLSO • Fermilab Associate Director for Operations Support • Fermilab Director • DOE concurrence on SAD, Approval on Safety Envelope (part of SAD)

11. Status & Schedule NuMI/MINOS Shielding Assessment: 5/18/04: Overview presentation to AD_SRC & other local stakeholders May/June 2004:Address AD_SRC comments June/July 2004:Shielding Assessment through AD_SRC • Approved by AD Head • To SRSO for review/approval • Copy formally available to DoE FAO (July/August) NuMI/MINOS SAD: June 2004: Get/incorporate NuMI Project Comments July/Aug. 2004: Get/incorporate comments from FNAL stakeholders Aug./Sept. 2004: AD/PPD/ES&H Review Aug./Sept. 2004 : Provide SAD to DoE FAO for feedback (1 month) • Ongoing monthly meetings/discussions will have addressed most issues beforehand Sept./Oct. 2004: Incorporate DoE comments, SAD (Safety Envelope) complete Oct.-Dec. 2004: Accelerator Readiness Review December 2004: Commissioning with Beam

12. ARR, MI Safety Envelope Accelerator Readiness Review (ARR): • Much documentation already in place due to the NuMI ESH/QA Review Committee. • Have a draft list of needed documents, responsible people, status. Main Injector (MI) Safety Envelope change: • 9.625E16 p/hr, corresponding to 5E13 p/pulse at 1.87 sec pulse rate. • Supports both NuMI (4E13 p/pulse) and P-Bar operation (1E13p/pulse) • Needs to be done and any mitigation taken care of by the time NuMI is operating in mixed mode (about a month after commissioning starts). • Status: • MI Shielding Assessment update in review (needs AD approval)- minimal mitigation in anticipated. • AD Areas SAD will then be updated (AD, ES&H Section & Director’s Office approval, DOE concurrence) • Safety Envelope approval by DOE • SAD, Safety envelope final approvals will be concurrent with NuMI SAD/Safety Envelope approvals. • SAD/Safety Envelope will have already been reviewed before final approvals, so ready for approvals when NuMI SAD is approved.

13. Summary • NuMI Project ESH Program continues to work well during installation. • Constant vigilance needed. • Shielding Assessment & SAD progress is excellent. • Will be completed well in advance of beam. • Main Injector Shielding Assessment/Safety Envelope progressing well. • Will be completed well in advance of when needed.