Oklahoma 3-8 and EOI Spring Online Readiness Training

1. Oklahoma 3-8 and EOISpring Online Readiness Training Webinar Etiquette This call will be operator assisted. Please submit questions through the chat window throughout the presentation or via the operator during the Q and A portion of the meeting. Conference Call Numbers: 800-857-4928 Passcode: 5559914 (for all morning and afternoon sessions) Webinar information provided separately October 2013 Slide 1 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

2. Welcome to CTB Key Personnel - Introductions Slide 2 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

3. Agenda Slide 3 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

4. Session Goals Statewide Readiness Test Test Delivery Client (TDC) Installation Session Goals • Online PrecodeTraining Support and Troubleshooting • Session Goals Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 4

5. Agenda Slide 5 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

6. Checkpoint 1 Checkpoint 2 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

7. Milestones Milestones Checkpoint 3 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 7

8. Agenda Slide 8 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

9. Agenda Slide 9 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

10. Common Terminology Content Target Folder “Objectbank” folder in TDC. When using the TDC custom installer, content is retrieved from content source folder and loaded to the objectbank folder automatically. Common Terminology Common Terminology Configuration Switch Used to update the proxy.properties file automatically or to point to content source folder. Use with TDC custom installer. Statewide Readiness Test A test to simulate student testing traffic. This test provides an opportunity to confirm readiness at the local level, the CTB servers and the ISP/route between the two. Content Preposition / Install Content Source Folder Testing content must be downloaded and added to the objectbank folder prior to testing. Created by local tech. When using the TDC custom installer, this folder is the content source location. Checkpoint 2 Step 2 in the readiness assessment process. Install testing client and participate in Statewide Readiness Test. Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 10

11. Common Terminology TDC Installer - Custom One option to install the testing client. This version auto unpacks and installs to a public user directory. Common Terminology TDC Installer - Standard A standard software installation option. This version requires interaction with the installer to complete the process. Common Terminology TDC Shortcut “TDC Installer” Source Location Used in conjunction with the TDC Custom Installer. The shortcut points to and retrieves the TDC installer from source location, unpacks the software locally and installs to the workstation. The location where the TDC custom executable resides. The TDC shortcut will point to this location and file. Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 11

12. Checkpoints Review Proprietary & Confidential 2013-14 Readiness Checkpoints - Spring Complete: January 13 January 28 / February 14 March 19 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

13. Checkpoint 2 – Roles/Tasks Checkpoint 2 Roles and Tasks Test Coordinator Checkpoint 2 Technology Coordinator Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 13

14. Agenda Slide 14 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

15. Statewide Readiness Test Elements Oklahoma Online Statewide Readiness Check • Testing and Support • About the Test • Test • Activities Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 15

16. About the Test Goal Proprietary & Confidential Statewide Readiness Check – About the Test Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

17. Proprietary & Confidential Statewide Readiness Check – Activities Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

18. Readiness Test Before Readiness Test - Before Test Day Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 18

19. Readiness Test On Readiness Test - On Test Day Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 19

20. Readiness Test After Readiness Test - After the Test Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 20

21. Readiness Test Support Instructions Readiness Test - Support Documents Statewide Readiness Test Instructions Access from ISOFT (Secure File Sharing) via CTB account credentials Download Test Tickets and Guide Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 21

22. Readiness Test Support Tickets Readiness Test - Support Documents Statewide Readiness Test Login Credentials Access from ISOFT (Secure File Sharing) via CTB account credentials Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 22

23. Statewide Readiness Test – Basic FAQs About the Test time frame • Participation: • Where can schools find Instructions, Troubleshooting Guide, Readiness Tickets?: Test Tickets and Directions are available on the ctb.com/ok Secure File Sharing (ISOFT portal). Test Tickets are “good” through 3/1. The directions (with links to TDC and Content are available at ctb.com/ok as well). • Do Students have to participate? No. Statewide Readiness Test Participants can be: Parent volunteers, teachers or students. Schools may opt to have 6th, 7th and 8th graders test on-grade using the corresponding test tickets. All others may use any test ticket you wish. • Does the School have to participate? Yes. Unless special arrangements have been made with the SDE. • Can my school test with a few workstations instead of all? How many workstations should be logged in? As many workstations as are planned for concurrent online testing. • My school has a 1:1 program (with laptops). Do I need to test with all of them? No. Only the maximum number of workstations you expect to see during operational testing need to be used in the readiness check. • I want to conduct an additional readiness test on my own. Is this okay? Yes. Use test tickets that were not used during the official readiness test. The test tickets are good through 3/31. Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 23

24. Statewide Readiness Test – FAQs About the Test time frame • Test, Test Delivery Client and Content: • Can I use the TDC from Winter/Spring 2013 for the test? If your site is still testing EOI Trimester students, you should test with the Winter/Trimester TDC. All other schools should install the Spring 2014 for the readiness test. • Where can I find the Spring 2014 client and content? Download the Spring 2014 TDC and content from the DEMO Test Administration System or from the direct links provided in the Statewide Readiness Check Directions, posted on ctb.com/ok. • Which Tools are supported during the Readiness Test? Standard tools such as highlighter, eraser will work. Accommodations such as the Screen Reader and large font/color are not supported during the Readiness Test. Accommodations should be confirmed by the schools later using practice tests. • Do I need to login to the Test Administration System?. • No. The statewide readiness check environment does not have a Test Administration System configured for users. All test tickets have been created and are available on ISOFT. Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 24

25. Statewide Readiness Test – FAQs About the Test time frame • Troubleshooting on Test Day: • We are trying to take part in the Readiness Test but all of my machines have a TDC error (any TDC error). What do I do? • Stop the test. If the issue can be resolved quickly (such as 209 error) and the test can still be taken on test day, try to do so. Otherwise, abandon test and plan for a local test later on. • We are trying to take part in the Readiness Test but a few of my machines have a TDC error (any TDC error). What do I do? • Continue the test on the machines that do not have an error. • If the issue can be resolved quickly (such as 209 error) and the test can still be taken on the problem machines, try to do so. Otherwise, do not use those machines during the readiness test. Move to other machines. • How do I report issues to CTB for troubleshooting after the test has ended: • Access and complete the Readiness Check Issue form at www.ctb.com/ok • Email support (standard process) • Call support (standard process) • What /when should I expect a call back for support needs?Within 1 – 3 days. Depends on the issues faced on readiness test day. Some sites may receive a call back on test day. Others may take a day or two. • Where can schools find Instructions, Troubleshooting Guide, Readiness Tickets?: • Instructions are posted on the ctb.com/ok portal and the test tickets posted to ISOFT secure file sharing Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 25

26. RTS Readiness Panel RTS - Readiness Panel Complete checkpoint 2 in RTS Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 26

27. Online System enhancements Slide 27 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

28. Online System - Calculator Slide 28 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

29. Agenda Slide 29 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

30. Technology Preparation for Online Testing Tech Prep – All Elements • Network Prep • Workstation Installation Check • Workstation Prep • Install the Test Delivery Client Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 30

31. Technology Preparation for Online Testing Tech Prep – All Elements • Network Prep • Workstation Installation Check • Workstation Prep • Install the Test Delivery Client Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 31

32. Network Prep Network Prep More To Come for TE Testing Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 32

33. Technology Preparation for Online Testing Tech Prep – All Elements • Network Prep • Workstation Installation Check • Workstation Prep • Install the Test Delivery Client Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 33

34. Looking Ahead Student Delivery Test Client software OK EOI TE Assessment Slide 34 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

35. Looking Ahead About the TE Client OK EOI TE Assessment Slide 35 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

36. Looking Ahead Download the Test Delivery Client Software Follow links: Install Software and Download Test Slide 36 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

37. Test Delivery Client Workstation Requirements Workstation Hardware/Software Requirements Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 37

38. Workstation Prep – Ancillary Software Workstation Prep – Ancillary Software ** If newer versions of ancillary software are released, CTB will require a period of time for testing to certify for use with the Test Delivery Client. Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 38

39. The following conditions must be met on each workstation: Workstation Prep - Considerations Workstation Prep – TDC Install • Administrative permission may be required to install the TDC Software. This requirement is locally driven. • Appropriate versions of AIR (PC/Linux) or Flash (Mac) and the Java (JRE) must be installed and runnable by the workstation logged user during testing. • The TDC must be installed, and the TDC executable must be runnable by the workstation logged user during testing. • The TDC must not be prevented from executing other processes such as java.exe. • The java executable must not be prevented from executing other processes. Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 39

40. The following conditions must be met on each workstation: Workstation Prep - Considerations Workstation Prep – TDC Install • The java executable must be able to make HTTP/HTTPS connections on ports 80/443 to *.ctb.com addresses. • The java executable must be able to bind and listen on TCP port 12345 (local). The java component uses this port to receive requests from TDC components. • *NOTE: Standard Install - the workstation logged user must have write access to [TDC installation location] and subfolders during testing. May be needed for Custom Install. Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 40

41. Workstation Prep - Ancillary Software FAQ Workstation Prep – Ancillary Software FAQ Troubleshooting Tip: Blue screen or white screen appears upon launch of TDC. Java and Air updates may occur. The recommendation is to turn off the auto update feature. If a java/air update request occurs during launch of TDC, typically the TDC cannot complete the launch. The result is a blue or white screen. Usually, the update prompt window is behind the blue/white screen, so the user is not aware of the request. Java Runtime Environment JRE ® Operating Systems: PC, MAC, LINUXMatch 32- or 64-bit to Operating System Adobe Air ® Operating Systems: PC, LINUX Adobe Flash ® Operating Systems: MAC Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 41

42. Technology Preparation for Online Testing Tech Prep – All Elements • Network Prep • Workstation Installation Check • Workstation Prep • Install the Test Delivery Client Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 42

43. Standard Install • Custom Install Install the TDC – Which Installer? Which Installer to Use? • Common software installation process. Interactive. Follow prompts. • Auto software install process but requires special setup. VS. • Tech can choose client installation directory (user must have read/write). • Install directory is auto selected. • Client installed one time instead of repeat copying of files across network. • Client exe is copied to workstations and unpacked each time shortcut is clicked. • Recommended for MAC, Thin Client and Deepfreeze (similar) sites. • Do not use in Thin Client or Deepfreeze (similar) sites. Install location is public directory on workstation and generally accessible to all users. Users must have read/write permissions to install directory. • Install and Uninstall required each year for all workstations. • Uninstall not required. Client overwrites. Content install requires touching each workstation each time content releases. • Content install can be automatic from server. Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 43

44. Install Standard Install Process 4 Elements Standard Install Process • Configure • Launch • Load Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 44

45. Install the TDC – Standard PC MAC Linux Install TDC - Standard • Safari® required on MAC workstations. Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 45

46. Site Readiness Steps PC – Uninstall via Test Delivery Client Uninstall Tool 2. Locate CTB 3. Online Assessment and Choose Uninstall 3. Online Assessment and Choose Uninstall 1. PC – Choose Start/ All Programs Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

47. Install the TDC- Standard Install Install TDC – Standard (PC) 1. Access and Download the Standard Install .exe 3. Follow Prompts 2. Launch and Click Run Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 47

48. Install the TDC -Standard Configure Install TDC – Standard Configure Navigate to “proxy.properties” file location. Open file, add entries and save. Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 48

49. Install the TDC- Standard Load Install TDC – Standard Load Navigate to “objectbank” folder location. Download content zip package, unzip into “objectbank” folder. Delete zip package. Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 49

50. Click Test Delivery Client software shortcut icon. Install the TDC-Standard Launch Install TDC – Standard Launch • If the application launches and displays login screen, then the application has been setup correctly. Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB). Slide 50