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Graduate Student Orientation

Graduate Student Orientation. Prof. Fusun Ozguner ECE Graduate Studies Chair ozguner.2@osu.edu www.ece.osu.edu. Orientation Agenda: Day 1 & 2. Day One Tuesday, August 13, 2013 - Electrical & Computer Engineering Orientation 113 Dreese Laboratories

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Graduate Student Orientation

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  1. Graduate Student Orientation Prof. Fusun Ozguner ECE Graduate Studies Chair ozguner.2@osu.edu www.ece.osu.edu

  2. Orientation Agenda: Day 1 & 2 Day One Tuesday, August 13, 2013 - Electrical & Computer Engineering Orientation 113 Dreese Laboratories 08:30 am - 09:00 am Coffee, tea, juice, bagels in Dreese Laboratories lobby 09:00 am - 09:05 am Prof. Rob Lee, ECE Department Chair Welcome 09:05 am - 09:20am Prof. Fusun Ozguner, ECE Graduate Studies Chair 09:20 am - 09:45 am Prof. Steven Bibyk, M.S. Program Coordinator 09:45 am - 10:00 am Prof. Betty Lise Anderson, ECE Associate Chair 10:00 am - 10:05 am Student Wellness Center overview, Todd Gibbs 10:05 am - 10:10 am IEEE Graduate students 10:10 am - 10:35 am IEEE students lead ECE Building tours 10:45 am - 11:30 am Meet with ECE Faculty to select courses 11:00 am - 12:00 pm Registration Day Two Monday, August 19, 2013 – Graduate School Orientation 8:45am – 12:00pm, Ohio Union

  3. Today’s Registration Procedure: Step1 • MS students stay in this room • Ph. D students: (2nd floor Dreese) • Go to assigned room for your research area of interest at the time on the schedule. • Faculty will present course information. • Fill out a scheduling worksheet using the faculty advice and handouts given to you. • One of the faculty in the room must approve and sign your schedule.

  4. Today’s Registration: Step 2 • Go to 260 Caldwell Lab (ECE computer lab) to register online. • If you need help registering (pre-reqs, closed courses, etc.), go to 205 Dreese (this building). • For ECE Courses: • ECE counselors will register you for ECE courses • Sign in sheet OR • Go to 247 University Hall with your signed schedule. • For Courses Outside ECE: • If the courses are open or don’t need pre-requisites, you can register yourself online. • If they are closed or need pre-requisites, you have to take a Course Enrollment permission form to the appropriate department (Math, CSE, etc.) for signatures. Once signed, take the form to the Graduate School.

  5. Today’s Registration: Step 3 • GRA / GTA / Fellowship appointees • Check with Heather Miller in 230 Dreese Lab. • Others: Pay tuition and fees by deadline • Pay online or Student Academic Services building, 281 W. Lane Ave • Get a receipt! • Get Buck ID in 3040 Ohio Union, 1739 High Street

  6. Future Meetings: Attend all meetings that apply to you • Graduate School: http://www.gradsch.ohio-state.edu/ • New Graduate Student Orientation: • All new students should attend Graduate School Orientation Monday August 19, 8:45am, Ohio Union • GTA Orientation (for whose who have a GTA appointment): Prof. Anderson • All new GTA appointees required to attend • GRA and Fellow Orientation • Individual consultation with your advisor or laboratory

  7. Important Resources Where to go for Help and Information: • Graduate Handbooks (Graduate School, and ECE Dept.) • In MOST cases, you will find an answer to your questions in one of these two sources. Available online (ECE website and Grad school website) • ECE website: http://www.ece.osu.edu • Many forms are available on the ECE website • Graduate School website: http://www.gradsch.ohio-state.edu/ • Your Advisor (Temporary & Permanent) • Prof. Fusun Ozguner, Graduate Studies Chair • Prof. Lisa Fiorentini and Prof. Wladimiro Villarroel, MS Program Coordinators • Tricia Toothman & Beth Bucher, Graduate Program Coordinators • Heather Miller, Human Resources

  8. ECE Buildings: Getting Around • Dreese Laboratory (DL) • This building • We occupy the eastern half • Caldwell Laboratory (CL) • Across Neil Avenue • Joined to Dreese by the bridge • ElectroScience Laboratory (ESL) • Electromagnetics research facility • Approximately two miles west, across the river • Computer Labs: • 5th floor of Dreese • 2nd floor of Caldwell • other locations

  9. Office Assignments • Office assignments arehandled by the Building Supervisor • Bill Thalgott • The office priority list: • Teaching Assistants • Research Assistants and Fellows • Other graduate students Unfortunately, not everyone can receive an office.

  10. Office Keys • Office & Lab keys are assigned only to students who are GRA/GTA/Fellow: • Ask your advisor to send email request to Bill Thalgott with your name.# • For ESL students: contact Ms. Molly Wambold • All other graduate students: • Keycard access to ECE student lounge, 271 CL

  11. Graduate Program • Emphasizes research in the M.S. Thesis and Ph.D. programs • Masters Non-thesis program • Mainly for people interested in pursuing a technical career not focused toward research.

  12. GRAs, GTAs, Fellowships • Most GRA, GTA appointments are for PhD students • OSU fellowships are for PhD students only

  13. Graduate Assistantships (GAs): GAA/GTA/GRA • GTA and GAA appointments: • Prof. Anderson • GRA appointments: • Individual faculty members, or laboratories • GRA/GTA/GAA appointments in other departments, e.g. Math TA positions, see the Math department.

  14. Required Course Loads: BEFORE the Ph.D Candidacy Exam • GRA, GTA appointees: 9hours minimum • Fellow appointees: 12 hours minimum • International Students: 8hours minimum • Includes any required English courses: • All international students, including Fellowship students, must take the English test, and either have their English classes waived, or enroll in the appropriate class. • The required English courses must be completed by May 2014.

  15. Advisors MS-thesis and PhD students who are NOT GRAs: • Initial advisor is temporary • A professor must agree to be your permanent advisor by signing a change of advisor form by the 2nd semester. MS non-thesis students: • Initial advisors are Lisa Fiorentini or Wladimiro Villarroel who will coordinate your program throughout your MS studies

  16. Buckeye Link • One-stop destination for essential Ohio State resources and services. • Visit Buckeye Link to take care of academic business all at one location, without waiting in line or leaving your computer. • http://buckeyelink.osu.edu/ • Personal Information • Address: Once you have your OSU e-mail account, visit this site and enter your local address. • It is your responsibility to keep this information current.

  17. Registration After Today: Automated and Easy • University Registrar’s on-line service http://buckeyelink.osu.edu/ • Register For Courses • Check Waitlist • Change Addresses • View Grades  You will need OSU password to View: • Class Schedule • CourseOfferings  • Final Exams • Statement of Account • To receive a reminder e-mail every semester • Consult your advisor about courses you need to take • New window each semester.

  18. Parking Permits • 160 Bevis Hall, West Campus or On-Line • GRAs, GTAs, and Fellows: • You are eligible for “B” permits • First see Ms. Heather Miller in 230 Dreese Lab.

  19. Spoken English Tests • University Fellows (non-native English speakers) must also take the Test of Spoken English (SPEAK / TSE). • If you’ve already passed the TSE test, it must be registered at OSU as soon as possible. • Test is valid for 2 years. • We strongly advise all students (both domestic and international) whose native language is not English to take the SPEAK test at their earliest convenience (Phone 292-5005). • There is a cost of $90 • Required to qualify for a GTA appointment.

  20. Mailboxes • ECE graduate student mailboxes are located in 205 Dreese. • ECE ESL graduate student mailboxes are located at ESL. • All GTAs have course folders located in 205 Dreese.

  21. Miscellaneous • Change of Advisor, other routine matters: • All forms are online • Get faculty members’ signatures • Put into Graduate Studies mailbox or hand to Tricia Toothman • Bulletins and Information • Department’s web page: http://www.ece.osu.edu/ • Postings on second floor around the main office.

  22. Miscellaneous (continued) • Colloquia & Seminars • Look for notices • Printing • ECE Account holders are given a 750 page print quota each term. This quota is generally reset on the first day of break between terms. • Copying • GTAs can use the copier in 205 Dreese to make copies for their classes. Other students require advisor permission.

  23. Getting Assistance PLEASE: Read the ECE Graduate Student Handbook • Procedural matters • Ms. Tricia Toothman or Ms. Beth Bucher • 205 Dreese • Walk-in Hours: 2:30-4:30pm daily • Substantive matters and advice • Prof. Fusun Ozguner • 652 Dreese • E-mail for appointment: ozguner.2@.osu.edu

  24. End of Show!!! • Questions?

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