GSOE Graduate Student Workshop Finding Fellowships and Getting Grants!

1. GSOE Graduate Student WorkshopFinding Fellowships and Getting Grants! February 24, 2014 3 p.m. – 5 p.m. UCR Graduate School of Education Linda Scott Hendrick linda.scott@ucr.edu Office Hours: MTW by appointment (951) 312-4228 Grant Development Workshop

2. Agenda 3:00-3:10 pm • Getting to Know You 3:10-4:00 pm • Why Should I Do This? • Basic Fellowship Resources • Fellowship Hunting Tips • Guest Speaker: Fellowships 4:00-4:10 pm Break 4:10-5:00 pm • Basic Grant Sources • Getting Started 4:10-5:00 pm (continued) • Anatomy of a Proposal • Proposal Development Tips • Top Ten Grant Seeking Mistakes • Researching Information • Grant Guidelines • The Language of Success • Sample Proposal Activity • Grant Development Journal • Post survey/Closing Grant Development Workshop

3. Getting to Know You! Grant Development Workshop

4. About You! • Introductions • Brief needs assessment/pre-survey Grant Development Workshop

5. Why Should I Do This? Grant Development Workshop

6. Because . . . You will • Secure funding for targeted research development (financial support for you) • Optimize mentored relationship with faculty • Publish research findings • Resource career development trajectory • Develop leadership skills • Build professional networks • Establish scholarly reputation • Support GSOE and UCR strategic goals Grant Development Workshop

7. Basic Fellowship Resources • You • Your Faculty Advisor • Colleagues • Search Fellowship Opportunities: http://education.ucr.edu/curr_grad_jobs.html (GSOE) http://graduate.ucr.edu/list_finaid.html (external to UCR) http://www.gdnet.ucla.edu/asis/grapes/results.asp (UCLA GRAPES) searchable database) Grant Development Workshop

8. Fellowship Hunting Tips Grant Development Workshop

9. Do, Look and Find • Self-sufficiency and independence – it’s up to you • Do your homework/vetting for goodness of fit with fellowship and your dissertation/research • Be consultative: Discuss your ideas with your Faculty Advisor before proceeding with application • Avail yourself of Faculty expertise and advice • Respect Faculty Advisor time and schedules • Letters of recommendation are critically important • Allow at least two weeks request time for letters • Provide comprehensive information to Faculty Advisor about you and the fellowship program/ application ASAP • Rejection is a chance to try again Grant Development Workshop

10. Fellowship Hunting and Finding! Guest Speaker: DYP, GRMP and More! Teresa Lloro-Bidart, PhD Candidate Education, Society, and Culture Email: tllor001@ucr.edu Grant Development Workshop

11. Basic Grant Sources • Government – Federal, State, Local, largest source • Foundations – Second largest source • Direct Corporations • Philanthropists Grant Development Workshop

12. Getting Started: It Takes a Village Grant Development Workshop

13. Research: Gather background information. What is the current state of the research you want to pursue? Concept: What do you want to learn? Do? How do these answers fit with your research agenda? What is the need? Discuss with your Faculty Advisor. Project: description; activities; timetables; outcomes; evaluation plans; staffing needs. Expenses: broad outline of expenses-are costs reasonable to anticipated outcomes? (Budget evolves, you will have expert help from within GSOE). Grant Development Workshop

14. Anatomy of a Proposal Grant Development Workshop

15. Parts to Whole Grant Development Workshop

16. Proposal Development Tips • Read the RFP, note the deadline and requirements for submission • Read the RFP • Read the RFP • Discuss the RFP with a colleague/faculty advisor • Read it again • Make an outline of the RFP • Note absolute priorities (sine qua non) Grant Development Workshop

17. More Proposal Development Tips • Which agencies/foundations fit your goals? (Read current agency guidelines). • Collect successful grant samples • Use RFP language/terms • Reference prior work • Link measurable outcomes to logic model to evaluation to timeline • Tie your proposal to a major regional or national issue • Secure letters of support early in the process Grant Development Workshop

18. Top Ten Grant Seeking Mistakes • Late start writing-unreasonably tight deadlines, incomplete document • Writing isn’t succinct or intelligible • Significance of proposal is buried in the text • No one proofreads before submission-typos and grammatical errors • Budget doesn’t match the narrative • Objectives can’t be measured • Specificity is lacking • Assumptions that reviewers are experts in subject area, understand jargon and acronyms w/o explanation • Instructions in RFP are ignored; rules and directions violated • No close fit between funder and project idea Grant Development Workshop

19. Researching Information • Previously Funded Projects • Principal Investigators of Directors of Previously Funded Projects • Researchers in the field • Your Faculty Advisors • Find an appropriate agency for your idea • Requests for Proposals (RFPs, FOAs, ROs) • Request for Application (ROA) • Grant Guidelines • Grant Proposal Guidelines Grant Development Workshop

20. What’s in the Grant Guidelines? • Eligibility: (UCR IHE/501 (c) (3)); geographic restrictions; population to be served • Size of Award: Sufficient to complete activities; number of grants to be awarded; award duration • Deadlines: Plan to submit early • Project Focus: Goodness of fit with funder’s goals and priorities • Type of Activity: Specified use of funds • Restrictions: matching funds; expenditure limitations; evaluation requirements Grant Development Workshop

21. The Language of Success • The Language of Success: 5 Principles • Clarity – Write so clearly that the reader gets it the first time: average sentence length 15-17 words; use everyday words- 3 syllable words is a goal • Conciseness – Get to the point, quickly • Correctness – Make sure the details are right, including grammar and word choice • Suitability for the Audience – Tailor writing to your readers’ abilities, requirements, and preferences • Suitability for the Purpose – Use the appropriate structure for communicating ideas Adapted from The Language of Success by Dr. Tom Sant Grant Development Workshop

22. Barriers to Effective Writing: “Pseudo Language” • Fluff–vague generalizations and assertions; no specificity; no evidence it is true • Guff-long sentences; too many big words (3 syllables or more); too much passive voice; convoluted constructions • Geek-disregard of the audience; overuse of jargon & acronyms; focus on technical details instead of functions or differentiations • Weasel- lots of subjunctive construction: everything is hypothetical; hyper-qualification of every statement; passive voice Adapted from The Language of Success by Tom Sant Grant Development Workshop

23. Ten Simple Rules for Getting Grants • Be Novel, but Not Too Novel • Include Appropriate Background and Preliminary Data as Required • Find the Appropriate Funding Mechanism, Read the RFP, Respond specifically to the RFP • Follow the Submission Guidelines and Comply • Obey the Three Cs-Concise, Clear, Complete • Remember, Reviewers Are People Too • Timing and Internal Review Are Important • Know Your Grant Administrator at the Funding Agency • Become a Grant Reviewer Early in Your Career • Accept Rejection and Deal with it Appropriately Adapted from: Bourne P.E., Chalupa, L.M. (2006) Ten Simple Rules for Getting Grants. Plos Comput Biol 2 (2); e12.doi:10.1371/journal pcbi.0020012 Grant Development Workshop

24. Sample Proposal Activity • Pair with a partner • Link to website below (http://www2.ed.gov/programs/innovation/2013/applications.html#development • Select a proposal to read and discuss • Score the proposal • Read and discuss reviewers’ comments • Report out to the group Grant Development Workshop

25. Your Grant Development Journal Grant Development Workshop

26. Closing • Brief post-survey • Closing Comments • Find your passion (Passion: A flame of feeling!) Grant Development Workshop