Controlled Storage Training

2. Controlled Storage Training Presented by Marcie Dickson Honeywell Quality Engineer NASA Safety and Mission Assurance marcie.l.dickson@nasa.gov

3. Purpose • Provide personnel with the knowledge and standards that will be required to perform work associated with the control of NASA flight hardware and soft-goods. • Controlled process of flight hardware and soft-goods are vital to ensuring that quality products are fabricated to specifications and to ensure a safe manned space flight program. Without controls on the raw and finished materials we cannot guaranty that the material purchased to be used during the fabrication was actually used. Controlled storage also provides a protected environment to the flight hardware or software to ensure it is not damaged and is accounted for.

4. Knowledge Requirements • Personnel working controlled storage shall know: • How to complete the Controlled Storage Inventory Log, Controlled Storage Check IN/OUT Log and JSC 911 tags. • Process for items being received and removed from controlled storage inventory. • Process for items being logged IN/OUT from controlled storage. • Student Quality Assurance (SQA) personnel shall know: • How to complete the Controlled Storage Inventory Log, Controlled Storage Check IN/OUT Log and JSC 911 tags. • Process for items being received and removed from controlled storage inventory. • Process for items being logged IN/OUT from controlled storage.

5. Supporting Documentation • Controlled Storage Check IN/OUT Log • Controlled Storage Inventory Log • JSC 911 Tags • Controlled Storage Standards JWI 4210.2

6. Testing Personnel working controlled storage will be given a written test. • SQA will be required to make a minimum of 90 on the test. • Fabricator of soft-goods (without stamping privileges) will be required to make a minimum of 80 on the test. • The written test will be administered only once to any person wanting to assume the SQA responsibility. • If the person does not pass, but want to perform this task then additional training will be provided and retest will be performed if approved by test administrator. • The NASA HUNCH office will keep the test results on file.

7. Stamp ControlControlled Storage (CS) • Stamps will only be issued to students who receive a 90 or better on the written exam. • Each school/class will be issued stamps for up to two students and the teacher(s). • The Controlled Storage stamp will be identified as HUNCH CS XX, were XX is the stamp number. • Stamps will be kept in a lock box in controlled storage. • Students will not take their stamps home. • If the student is not in the program the following year the stamp will be reassigned to another student the following year • A stamp log will be maintained to identify who stamps are issued to. • It is the students responsibility to ensure only approved inspected work is stamped.

8. Controlled Storage Check IN/OUT Log The purpose of this log is to allow technicians the ability to check items in and out of the controlled storage as they work on the part. HUNCH (Name of School) Controlled Storage Check IN/OUT Log Date: Enter the date the item is being removed or returned to controlled storage IN/OUT: Annotate if the item is coming IN or OUT of controlled storage Description: Enter name of item from block 3 of the JSC 911 tag Part Number: Enter the Part Number of the item from block 1 of the JSC 911 tag Lot /Serial Number: Enter Lot Number or Serial Number from block 2 of the JSC 911 tag Class: Enter Class of Hardware. See block 10 of the JSC 911 tag Class I – Flight Hardware Class II – Flight-like Hardware Class III – Not for Flight Quantity: Enter the number of items (perform count). Reference block 7 of the JSC 911 tag Remove/Return by: Enter name of the person returning or checking out item QA Stamp: QA stamps and dates the transaction after verification

9. Controlled Storage Inventory Log The purpose of this log is to maintain a list of class I materials that are currently in controlled storage or have been in controlled storage. A Xerox copy of the 911 tag is to be kept with this log. HUNCH (Name of School) Controlled Storage Inventory Log Date: Enter the date the item is received into controlled storage QA Stamp: : QA stamps and dates the receipt of material after verification Description: Enter name of item from block 3 of the JSC 911 tag Part Number: Enter the Part Number of the item from block 1 of the JSC 911 tag Lot /Serial Number: Enter Lot Number or Serial Number from block 2 of the JSC 911 tag Class: Enter Class of Hardware. See block 10 of the JSC 911 tag Class I – Flight Hardware Class II – Flight-like Hardware Class III – Not for Flight Quantity: Enter the number of items (perform count). Reference block 7 of the JSC 911 tag Release: Enter the date the item is released from controlled storage QA Stamp: QA stamps and dates the release of material after verification

10. JSC 911 TagJSC Project Parts Tag • The 911 Tag has numerous fields/blocks we are concerned about: • Name: Block 3 is the name of the item to use in the description field for the controlled storage logs. • Part Number: Block 1 is the part number of the item to use in the part number field for the controlled storage logs. • Lot/Serial Number: Block 2 is the the lot or serial number of the item to use in the lot or serial number field for the controlled storage logs. • Released/Received: Block 16 lists the documentation used to transfer the item from the schools controlled storage. • Quantity: Block 7 and/or Block 16 lists quantity that was received/released. • Stamp: Black 16 stamp column received/released stamps showing that the movement was verified

11. Procedure • Item received at controlled storage. • Item used by technician. • Item used up. • Item released from controlled storage.

12. Items Received in Controlled Storage An item is brought into the controlled storage via a JSC Task Performance Sheet (TPS) or JSC 290 Form. • Items shipped from JSC it will be via a JSD Form 290. The 290 requires a signature confirming the item was received • Items shipped from another controlled storage will be via a JSC Form 1225 (TPS). The ‘Received’ step requires confirmation by initials and date. If the TPS has an assigned “MIP” (Mandatory Inspection Point), NASA QA will be required to perform an inspection as this point. • Note: Items are not marked received until the items are logged in to the school and documented via the Controlled Storage Log Procedure 1. 911 TAG (BLOCK 16): ‘Transaction Document#’ - Enter “Received (school name) CS” and record shipping document number. ‘QTY/BAL’ – Enter Quantity of this transaction/New Balance ‘DATE’ – Enter date of transaction ‘STAMP’ – QA stamp 2. CONTROLLED STORAGE INVENTORY LOG - Complete data required in the Controlled Storage Inventory Log 3. Make a copy of the 911 tag and add it to the controlled storage inventory log. 4. Sign the shipping document. Make copy of shipping document and place in Acceptance Data Package (ADP) 5. CONTROLLED STORAGE CHECK IN/OUT LOG - Complete data required for the Controlled Storage In/Out Log 6. Place the item in the controlled storage area. 7. Stamp the controlled storage inventory and check IN/OUT logs.

13. Items Used By Technicians • Technician locates the item that is needed and goes to the check-out station. • Complete Controlled Storage Check IN/OUT log – checking ‘OUT’ item • Log is stamped and dated • The technician returns the item that has been checked out. • Complete Controlled Storage Check In/Out log – checking ‘IN’ Item • Log is stamped and dated

14. Items Used Up What happens? The technician returns a 911 tag to be checked in and the material is all used up. • Controlled Storage Check IN/OUT log write the Date, in, description, part number, Lot/Serial numbers, class, quantity and name of the person that is returning the item. • Controlled storage inventory log write the date released, of the item and quantity is zero. • Place the 911 in the inventory log next to the copy of the 911 tag. • Both Logs are stamped and dated.

15. Releasing Items from Controlled Storage An item is released from controlled storage via a TPS or DD Form1149. • Items ship to JSC via an 1149. The 1149 needs to be signed showing that the item was released. • Items ship to another controlled storage via a TPS. The ‘released step’ initials and date. If the TPS has an assigned “MIP” (Mandatory Inspection Point), NASA QA will be required to perform an inspection as this point. • Note: Items are not marked released until the items are logged OUT and documented via the Controlled Storage Log Procedure 1. Removed the item from the controlled storage area 2. CONTROLLED STORAGE CHECK IN/OUT LOG - Complete data required for the Controlled Storage In/Out Log 3. CONTROLLED STORAGE INVENTORY LOG - Complete data required for the Controlled Storage Inventory 4. Stamp the controlled storage inventory and check IN/OUT logs. 5. 911 TAG (BLOCK 16): ‘Transaction Document#’ - Enter “Received (school name) CS” and record shipping document number. ‘QTY/BAL’ – Enter Quantity of this transaction/New Balance ‘DATE’ – Enter date of transaction ‘STAMP’ – QA stamp 6. Sign the shipping document. Make copy of shipping document and place in Acceptance Data Package (ADP)

16. Questions