VMS - Overview

2. VMS - Overview • Current scenario : Manual • Proposed process : Automation by Alacrity’s VMS • Complete automated system for managing visitors. • Professional manner of welcoming visitors. • No paper work. • Customised Visitor Pass with visitor photo and details. • MIS on button click. • Audit compliant. • Visitors scribbling on notebook at entry and exit. • Visitor pass without visitor details. • No check on visitor entry/exit. • Data reliability issues. • No MIS. • Audit concerns. • Security Concerns. • Management concerns in case of emergency.

3. Benefits • Functional Benefits • Pre-Requisition module for employee/officers • Visitor Tracking • Contractor management solution • User Defined Gate Pass • Blacklisting Employees • Notification of Visitor’s arrival using Pop up/SMS/Email • MIS

4. Architecture Admin Module: Creates Database for Employees, Generates Gate Pass Template Security Module: Sending Notification to the Employee about visitor’s arrival, Creates Gate Pass, Monitors Visitors presence in the premises ADMIN Internet/ Intranet VMS Database Security Guard EMP Self Service Module: Allows/Disallows Visitor, Prefix Appointments EMP1 EMP 2 EMP ‘N’ Office Premises

5. VMS Flow • Visitors are of 2 types: • Unscheduled Visitors • Scheduled Visitors

6. VMS Flow : Unscheduled Visitors Security Person checks all checkout times and the final Out time The Security Person enrolls the image and the fingerprint of the visitor ADMIN Enters Visitor details in the application... My name is Mr. A. I want to meet Emp 1 Internet/ Intranet “Check Out Visitor” VMS Database “Check Out Visitor” “Check Out Visitor” “OK Send him” Security Guard POP UP: MR. A Has come to meet you Visitor Gate Pass is given to the visitor Gate Pass Name: Mr.A IN Time: 13:00 PM Company Name: XYZ Sends notification to Emp by SMS/Popup/Email EMP1 EMP 2 EMP ‘N’ Emp1 transfers Visitor to Emp2 SMS: Mr A Has Come to meet you Office Premises

7. VMS Flow : Scheduled Visitors Security Person checks all checkout times and the final Out time The Security Person enrolls the image and the fingerprint of the visitor ADMIN I want an appointment Appointment No 001 Internet/ Intranet “Check Out Visitor” VMS Database “Check Out Visitor” “OK Send him” Security Guard Appointment No 001 on 9thJune; 2:30 PM Pop up: MR. A Has come to meet you Visitor Gate Pass is given to the visitor Gate Pass Name: Mr.A IN Time: 13:00 PM Company Name: XYZ Sends notification to Emp by SMS/Popup/Email EMP1 EMP 2 EMP ‘N’ Appointment No 001 to Mr A on 9th June; 2:30 PM SMS: Mr A Has Come to meet you Office Premises

8. VMS Flow : Scheduled Visitors(Kiosk Based) The visitor enters OUT time on the kiosk The visitor enrolls his fingerprint and takes his picture on the kiosk Visitor enters the appointment no on the kiosk ADMIN Enter Requisition Code I want an appointment 1 2 3 4 Appointment No 001 Internet/ Intranet VMS Database “Check Out Visitor” Kiosk Screen Appointment No 001 on 9thJune; 2:30 PM Pop up: MR. A Has come to meet you Visitor Gate Pass Name: Mr.A IN Time: 13:00 PM Company Name: XYZ EMP1 EMP 2 EMP ‘N’ Appointment No 001 to Mr A on 9th June; 2:30 PM SMS: Mr A Has Come to meet you Office Premises

9. Pre-Requisition module for employee/officers Visitor’s Company Name, Address, Contact info Employee Requisition Transfer Employee Display Visitor Details

10. Meeting Room Booking Display Meeting Name and Meeting Details Meeting Date & Time Required Display Meeting Room Summary

11. Pass Personalizer.

12. Gate Pass. Photo upload facility Visitor Details Visitee Details

13. Reports

14. Reports

15. Verticals • Banking • Government • Retail • Manufacturing • Pharmaceuticals • Oil Industry • Hotel Industry • IT

16. Clients Raj Bhavan

17. Contact Us Alacrity Technologies Pvt Ltd. Unit No. 736, 7th Floor, IJMIMA Complex, Near Infinity Mall, Off Link Road, Mind Space, Malad (West), Mumbai - 400064, Maharashtra, India.Tel: 91-22-42955146 / 47 / 48 / 49 Fax: 91-22-42955169 For any further enquiries email us at : enquiries@alacritytechnologies.com