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Lemuel C. Stewart, Jr. CIO of the Commonwealth June 9, 2004

Large Agency Transition Team Kickoff Meeting. Lemuel C. Stewart, Jr. CIO of the Commonwealth June 9, 2004. LATT Topics. What’s going on with VITA The Integration process FY05 Savings and Investment Analysis Future Plans Value of VITA. Imperatives. The Vision for Technology in Virginia

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Lemuel C. Stewart, Jr. CIO of the Commonwealth June 9, 2004

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  1. Large Agency Transition TeamKickoff Meeting Lemuel C. Stewart, Jr. CIO of the Commonwealth June 9, 2004

  2. LATT Topics • What’s going on with VITA • The Integration process • FY05 Savings and Investment Analysis • Future Plans • Value of VITA

  3. Imperatives • The Vision for Technology in Virginia • Establish Virginia as a model leader in the use and management of technology in government. • The Vision for VITA • Transition from decentralized, stove-piped IT service delivery to a highly effective, consolidated, and centralized model. • Why We Are Doing This + Customer- and citizen-centric services + Savings + Effectiveness + Best Practices management of the IT investment = Revolutionize services to our customers (best quality/best value)

  4. Virginia Excels—Best-Managed State Initiative Governor’s 2004-05 Objectives

  5. State/Local New IT Strategies Old World vs. New World Duplicative technology investments Reliance on internal MIS Independent agency technology planning Siloed program Development Intra-agency focus Consolidation of technology resources Innovative Partnerships Governance model and Enterprise architecture Interoperability and Standardization Data sharing and Interagency cooperation Source: Gartner

  6. VITA’s Long-Term Goals • Ingrain the “build once, use many times” approach to service improvement. • Be the catalyst for customer & citizen-centric state business transformations. • Continually demonstrate improved service and savings benefits for citizens, customers, and taxpayers. • Achieve true “transparency” as the state’s IT utility. • Become the model of IT excellence in government.

  7. Over the course of Integration, VITA will be responsible for supporting: 90 Organizations at 1,497 locations 60,000+ end users 3,000+ servers 12,500+ telecommunications devices 1,286 employees Integration Stage: The Size of the Matter

  8. Integration: Near-Term • Medium agencies & VDOT transition as of July 1 • Large agencies transition beginning summer 2004 • Agencies will pay direct IT costs + administrative fee (5.5% proposed to JLARC)

  9. Transition: Shared Services *Listed projects are examples for illustrative purposes

  10. Integration: “Quick Wins” • Objective: savings (at minimum) to offset agencies’ administrative fees during FY 05 ($6.7M) • Initial candidate projects identified • Projects to be pursued by joint VITA/agencies teams • Projects will promote move to “shared services”

  11. FY05 Savings & Investment Analysis • Identified FY05 cost savings opportunities • Analyzed and ranked opportunities using the following criteria: • Size and timing of savings • Contribution toward the goal to integrate & transform • Ease of execution

  12. Savings Summary: New FY05 Opportunities

  13. VITA’s Transformation Stage • Transformation is creating the “to be” environment for the Commonwealth • Consolidation of facilities, hardware, and software • Realignment and possible relocation of IT staff • Deployment of innovative technology solutions • Implementation of significant cost-savings initiatives • Creation of innovative partnerships

  14. Strategic Savings Opportunities • Major Re-engineering Initiatives • State-of-the-art Data Center with disaster backup • Enterprise Desktop Management • Enterprise Messaging • Enterprise Customer Care Center • Electronic Government & Business Transformation • Comprehensive Statewide Network Services • Enterprise Systems, Process, and Application Management • >estimated total $100M - $165M savings over 6 years<

  15. VITA Business Plan Representative Timeline

  16. Transformation: Long-Term • PPEA process continues 2004/05 • Posting June 1, 2004 (as per HB 29) • Posted attributes frame initiatives & prospective partnerships • Comprehensive communications and evaluation plans for each stage in PPEA process

  17. VITA PPEA Governance Organizations Commonwealth IT Investment Board Membership Established in CODE ITIB Secretaries of Tech., Fin., Admin., Com. & Trade Treasury Board OAG Review & Decision Authorities Selected VITA, DGS, OAG, DPB, DOA, DHRM & Treasury Staff Invited Participation: ITIB & Selected Agencies VITA PPEA Review Committee

  18. The Value of Partnerships • Going it alone is not an option • Virginia does not have $200 - $400 million to invest in infrastructure and facilities • Virginia does not have the people, time, or resources to implement these large-scale projects • Potential partners bring much to the table • Innovative ideas for solving our business problems • Access to state-of-the-art capabilities and technologies • Expertise and ability to bring major projects to completion • Ability to bring resources to bear for the benefit of citizens and customers • The Commonwealth defines what is—and isn’t—acceptable in proposals

  19. The Value of VITA • Today: • Opportunity to comply with the law/Governor’s objectives • Quick wins for the Commonwealth • Tomorrow: • Opportunity to change how state manages IT • Tremendous savings and efficiencies • Continued investment in technology and agency business needs. • Improved services to our customers/citizens.

  20. VITA Savings/Cost Avoidance—as of 5/04

  21. Cost Savings and Avoidance (Thousands) Savings 2,968 8,175 35,662 52,149 57,025 57,425 56,648 Avoidance 9,788 25,472 33,320 39,977 45,052 45,127 45,202 Total 12,756 33,647 68,982 92,126 102,077 102,552 101,850 Cumulative 12,756 46,403 115,385 207,511 309,588 412,140 513,990 (Thousands)

  22. The Value Picture TODAY TOMORROW 1.7B 1.4B 1.2B 6 YR Baseline .9B Agency Citizen Services Agency Citizen Services IT Infrastructure IT Infrastructure “Best Quality Service & Best Value”

  23. For More Information on VITA www.vita.virginia.gov Lemuel C. Stewart, Jr. CIO of the Commonwealth 804.343.9002 lem.stewart@vita.virginia.gov ContactUs@vita.virginia.gov

  24. Transition Approach • Be Flexible • A lot of influences have shaped the culture and environment of VITA and your Agency, we try to be sensitive to these influences • Be Collaborative • Our interest is to be consistent with legislation and position the Commonwealth for savings, we need to work together to gain mutual benefit • Be Reasonable • We will make every effort to meet agency requests, but we also must consider VITA’s support responsibility and legislative mandate • Create Win – Win – Win • An open communication environment will foster a win for the Customer, a win for VITA, and a win for the Commonwealth

  25. Transition Stages

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