Department of Defense Non-Tactical Vehicle (NTV) State of Operation

1. Department of Defense Non-Tactical Vehicle (NTV) State of Operation Deric J. Sims OUSD (AT&L), ARA Property and Equipment Policy Office

2. DoD Fleet Manager Appointment In response to May 24, 2011 White House memorandum, "Federal Fleet Performance” and the results of Aug 2012 GAO “Federal Fleet” Report, OUSD(AT&L) assigned the responsibility of ensuring the accountability, management, and reporting of Department of Defense (DoD) non-tactical vehicles (NTVs) to the Property and Equipment Policy (P&EP) Office.

3. GAO Report (Aug 2012) • Federal NTV increase 7% from 2005-2011 • Total number Federal NTV 449,000 • OSD (187,000) has 41% of all NTV 210,000 47% NSA 6042 DLA 11,500 DCMA 5934 • 42 Agency and Field activities • 25 Without FAST accounts

4. Department Non-Tactical Vehicle Status Owned: 63,506 Commercially Leased: 3,027 GSA Leased: 104,985

5. Department Non-Tactical Vehicle Status Average Petroleum reduction: 8,409,406/year

6. Property & Equipment Management • DoD Property & Equipment Policy • Accountability and Management of DoD Equipment and Other Accountable Property (DoDI 5000.64) • Management, Acquisition and Use of Motor Vehicles (DODM 4500.36R) • Defense Property Accountability System (DPAS) • Accountable Property System of Record • Fleet Management Information System • Defense Property Accountability System (DPAS) • FMIS enhancements • FY 15 growth

7. DoD Property & Equipment Policy • DoDI 5000.64 (May 2011) • Accountability and Management of all DoD property and equipment • Establishes guidance for accountable records for owned, leased, loaned assets • Outlines Accountable Property System of Record (APSR) requirements • GSA inability to report vehicle accountability to Congressional levels nor the capability to interface with DoD property and financial systems

8. DoD Property & Equipment Policy • DoDM 4500.36R (March 2007) • Rewritten to include Federal and Departmental requirements under one cover • Federal Management Regulations • EPAct/EISA regulation • Outlines vehicle use, acquisition and allocation • Addresses Fleet Manager concerns • Fleet Manager Appointment • Roles, Tasks and Responsibilities • Management System requirements • Federal Fleet Reports

9. Defense Property Accountability System • Department of Defense (DoD) asset management system • Accountable Property System of Record (APSR) for over 20 DoD Agencies and Military Services • Contains three modules, Property Accountability, Maintenance & Utilization (FMIS) and Warehouse. • Meets SSAE 16 standards for internal controls management and financial auditability. • Compliant with: • Federal and Departmental property management regulations • Federal and DoD security requirements with Common Access Cards • Separation of duties designated by roles • Maintains total asset roll-up visibility to the Agency from the custodian level

10. Defense Property Accountability System • As a Fleet Management Information System • GSA Bulletin FMR B-15 Motor Vehicle Management compliant. • Centralized system to identify, collect, and analyze motor vehicle data with respect to all costs incurred for the operation, maintenance, acquisition, and disposition • Property and financial management integration • Currently interfaces with the Federal Automotive Statistical Tool (FAST) is support of the annual Federal Fleet Reporting requirement. • The DoD Enterprise Solution for the Fleet Management Information System

11. Defense Property Accountability System • As a Fleet Management Information System • Web-enabled system • Access anywhere internet is available with no software licensing/programs on computer • Portal capability to capture vehicles leaving and entering motor pool • Enables use of Automatic Identification Technology (scanner & telemetric devices) • Real-time Scheduling and Dispatch functionality

12. Defense Property Accountability System • FMIS Enhancements • Manufacture Recall and GSA Preventive Maintenance work orders • Mobile Dispatch functionality via handheld scanners • Reimbursable Dispatch • Telemetric device interface for maintenance and utilization recording • FY15 DPAS FMIS Growth • USA 66,000 vehicles 800-1500 users • USAF 48,000 vehicles 1000 users • Corps of Engineer 7,617 vehicles 100 users • USMC 4,562 vehicles 150 users • DLA 1,800 vehicles 500 users TOTAL 127,979 vehicles 3,3250 users

13. DoD Fleet Management Forward • Continue to implement DPAS throughout DoD to: • Attain total vehicle visibility and better information management • Increase vehicle pooling within Agencies to reduce inventory • Warrant timely and accurate utilization recording captured at time of Dispatch • Reduce down-time and maintenance cost with proper maintenance planning • Ensure seamless submission Federal Fleet Reporting to FAST • Pursue green technology to further reduce petroleum use • Electric vehicle charging stations and usage for ‘On-Base’ and city travels • Increase alternative fueling stations on and around military bases • Replace older model vehicles with Alternative/Flex-Fuel vehicles

14. Questions? Comments? Contact me at: deric.j.sims.civ@mail.mil For general questions and information, visit our website: http://www.acq.osd.mil/pepolicy/accountability/accountability_fleet.html