5 Purpose of Technology Get More Value From Project Management Software

1. By Understanding 5 Purpose of Technology Get More Value From Project Management Software

2. What Project Management Software Can Do Project management software not only increasing productivity, it also develops communication between remote team members. Communication between remote team members can be time-consuming. But with the use of a project management software solution, it becomes an easy. Project managers are able to focus on the project, monitor the financials ,satisfied customers, and improved sales. Project manager manages all these things from same software. Following things Project Management Software Can Do :- • Develops Teamwork • Increases Productivity • Aids in Cost Management • Tracks Project Updates • Enhances Customer Service

3. Understand 5 Purpose of Technology 1. Situational Awareness - Project management technology needs to provide situational awareness of each project's situation, how they are performing, and how they need to proceed. It also needs to provide awareness of the situation of an organization's entire project "portfolio." If you cannot utilize your technology to know the current situation of your projects, you are not utilizing technology effectively. • The "current project situation" may be different depending on your organization and its particular processes and objectives. It may mean the status of the project schedules, the quality of the deliverables, the current degree of risk, the satisfaction of the clients, or the state of the budget or profit numbers.

4. 2. Decision Making - Managers need to have accurate data to make decisions in project management. They need to know what is wrong with a project so they can make a good decision on next steps. They need to know resource availability to prioritize efforts and choose directions. In many organizations, this type of information is not readily available, either because the right toolset is not in place or the toolset has not been implemented in a way that supports this strategic purpose. Project management software technology fits into this broader purpose, but again you need to ensure that: • You know what information you need. • Your project management software technology is capable of compiling the information you need to make decisions. • The information in your project management software technology is always readily available. • Your team is trained on how to correctly compile the right information into the tool so that you can retrieve it to make decisions.

5. 3. Automation of Routine Tasks - Many routine tasks performed in project management which takes time. Every organization has routine tasks that it has to do to be operational. Some that come to mind include the notification of events, the reporting of status, finding out if something is done or not, finding a document, routing incoming requests for work, filling out and disseminating forms, and collecting time. The right project management software technology can automate the routine things that your organization does. This has similar benefits for project management: • It reduces the risk of human error in your processes. • It frees up resources to do more important things (such as billable work or taking work off someone else's plate). • It makes it easier to perform the process (less skill is needed to perform it). • It allows more tasks to be accomplished in the same amount of time with fewer people.

6. 4. Support for Standardized Processes - Technology in project management tends to be separated from the purpose of supporting standardized processes. We may have a process, but we may also be looking for a scheduling tool. The primary purposes of technology must be to support the standardized processes of an organization. Why is a standardized process important? Because you cannot have a predictable outcome if you have a random process. The process must be standardized and ordered. Technology should help us implement, maintain, and improve standardized processes across the organization.You also need to take the following steps: • Ensure that your processes are documented correctly. • Ensure that your project management software tool(s) support your processes. • Ensure that your team understands how to manage the process in the tool. • Ensure that your team is trained on executing the process within the tool.

7. 5. Insight into Trends, Problems, and Performance - There are systems and even organizations in place to mine data and identify trends and potential future risks. This is often the furthest thing from the mind of a project manager. We are so busy with the day to day that we cannot take the time to look at things like trends and potential problems. However, that is part of our job. Problems and risks are always lurking and will strike when we least expect it. There are two points here worth mentioning: • When you choose technology, you should keep this purpose in mind. How easy is it to mine for various types of data? • We should be experts at quickly drilling into data and extracting useful information.

8. Contact Us To know more about project management software, you can easily contact with us. Address- Tower Point 44, North Road Brighton, BN1 1YR, Uk builderstorm.com info@builderstorm.com 127 335 8766