Meeting of the LCLS Facilities Advisory Committee

1. Meeting of the LCLS Facilities Advisory Committee LCLS Project Management M. Reichanadter / SLAC

2. Outline • Status of the LCLS • Progress in the past six months • Project Management • Cost and Schedule Performance • Contingency Allocation • Organization and Integration • Plans for the next six months • Near-term Issues

3. LCLS Project Status Milestones Turner Awarded LCLS CM/GC Contract Oct17, ’05 Jacobs 100% design complete Jan17, ’06 CD-3B Approve Start of Construction – Mar28, ’06 DOE “Lehman” Review Feb 7-9, ’06 Cost Primary cost concern is the CF bids (delay CLOC bids) Cost estimate is ~agreed to by Jacobs & Turner Schedule Maintaining good schedule progress (adequate float) Critical path still runs through Conventional Facilities Management & Integration Preparation for construction on track (ISMS good) Procurements working reasonably well. Difficulty resolving CM/GC procedures and contract issues. Technical Specifications continue to mature. Good preparation (SLAC & LCLS) on FFTB and FY06 shutdowns

4. Project Performance (TEC) • Planned work and obligations fall within the DOE funding profile. • The goal of the PO is to manage LCLS work activities to maximize the effectiveness of available funds. • Phase-fund construction contracts.

5. LCLS Feb06 CPR • 24 months of reporting earned-value • TPC ~22% Complete • Contingency on ETC~28%

6. Recent Cost and Schedule Performance (TEC) • Injector System: SPI = 0.84 – Laser delay (Thales), streak camera and RF gun fab. • Linac System: SPI = 0.88, CPI = 1.25 – Inj-Lin controls hardware. Strong effort underway to recover schedule. SLAC-built X-band klystron which is under test. • Undulator System: SPI = 0.88 – CMM and test stand deliveries. Airfreight to save schedule.

7. Contingency Performance • Processed ~$2.4M return to contingency in Jan/Feb. • Maintain ~27% contingency on WR until 1st group of CF bids are in (May06).

8. Contingency Allocation (May05 – Present)

9. LCLS Project Schedule • LCLS Critical Paths; • Constr Start CLOC B.O. • 111d (5-1/2 months) schedule float to CD-4 • Constr Start Undulator B.O. Undulator Install ‘First Light” • 213d (10-1/2 months) commissioning float to CD-4 • Key schedule issues; • Awarding construction contracts on time • Technical component readiness for installation • System integration needs good coordination • Preparation for SLAC shutdowns also to be well-planned • Apr06 FFTB Shutdown underway (~ 3-1/2 mos. prep for Turner) • Aug06 SLAC Shutdown in planning (~4 mos. Install Injector + some Linac) • Jul07 SLAC Shutdown in planning (~3 mos. Install Linac)

10. L3 Milestone Performance LCLS showing OK milestone performance over past six months. Coming up: -Drive Laser -Und SUT -Und 1st Art -MMF -Shutdown

11. Awarded Contracts • ~38% of LCLS contracts awarded. • By end of FY06, 80% of contracts will be awarded. • At that point, cost risk is down. • Remaining contracts have some specialty components but most are commodities. (vacuum, cabling, etc.) • Cost Risks • CF subcontracts • Schedule performance • System Integration

12. Technical Specifications Status • LCLS Specs • PRD’s • 37% Jul05 • 67% Oct05 • 85% Apr06 • Nice improvement • ESD’s particularly IN, LN, and UN need more effort. • Recent physics support added to Photon System

13. LCLS Project Organization (Mar06) • Feb06 Lehman committee recommended strengthening Project Office • APD – Engr • APD – Civil • Procurement • Continued strengthening of Conv Facilities • LCLS PMOG functioning

14. Earned-Value Management Certification Status • 4 major CAR’s • 002 Work Authorization Documents • 005 Indirect Cost Procedure • 006 Indirect Rates • 007 Change Control • 4 minor CAR’s • 001 Variance Analysis Reports • 003 Scheduling Process & Linkage • 004 Direct Costs not recorded with Budgets • 008 Performance Measurement Baseline • A Corrective Action Plan is in draft. • Most require minor clarifications/additions to documentation • Project plans a bottoms-up Estimate-To-Complete by Oct06. • Roadmap to LCLS EVM Certification • Sep05 – LCLS conducted an assessment of EVMS. Positive comments. Good recommendations. • Mar1-2, ‘06 – LCLS to conducted an EVMS review using an external review team. • Mar27-31 ‘06 – OECM EVM certification through DCMA.

15. Near-Term Issues • Award construction sub-contracts and start construction • SLAC to complete FFTB removal and RY demo work • Finalize and bid out CLOC later to manage cost risk. • SLAC-LCLS Procurement maintain change control with Turner • Safety, safety, safety • Lots of new hazards, construction, tunneling, demolition, installation, lasers, contractor coordination and shutdown activities • Emphasize on ISM, UTR Training, strengthen line management • System Engineering and Integration • Strengthen Project Office staffing • Maintain sensitivity to staffing shortages • Document decisions via Technical Spec’s and Design Reviews • Actively manage risks via the Risk Registry • Continue performance on cost, schedule and milestones

16. Summary • Good performance thus far (22% comp) • SLAC is providing key resources to the project • Overall cost and schedule performance is OK • A/E ~complete, CM/GC ready for construction • FFTB and shutdown planning underway • Major technical deliverables well underway • Laser, Undulators, etc. • LCLS ISMS is a “pre-condition” for all work.