1 / 39

Developing a strategy for Disclosure

Developing a strategy for Disclosure. ESI Electronic Stored Information. John Lapraik. Outline of Topics. Introduction CPR, law and expectations IT issues Disclosure process. Disclosure – what is it?.

cade
Download Presentation

Developing a strategy for Disclosure

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Developing a strategy for Disclosure ESI Electronic Stored Information John Lapraik

  2. Outline of Topics • Introduction • CPR, law and expectations • IT issues • Disclosure process

  3. Disclosure – what is it? A requirement to provide copies of all non-privileged relevant documents that relate to an issue in dispute

  4. Disclosure Process

  5. Introduction – Why eDisclosure? Increasing Data Volumes • Documents generally created electronically • Evidence – best original source • Cost

  6. Introduction – Why eDisclosure? Data volumes • 90% of the data in the world created in the last two years http://www-01.ibm.com/software/data/bigdata/ • 100 hours of video uploaded to YouTube every minute http://www.youtube.com/yt/press/statistics.html “Cost of creation” is now effectively nil and volumes are increasing accordingly…

  7. Introduction – Why eDisclosure? Cost– getting to grips with material: 30 lever arch files of paper

  8. Introduction – Why eDisclosure? Cost– getting to grips with material: 30 lever arch files of paper • Full review – say, £10,000?

  9. Introduction – Why eDisclosure? Cost– getting to grips with material: 30 lever arch files of paper • Full review – say, £10,000? • Make searchable – say £4,000?

  10. Introduction – Why eDisclosure? Cost – getting to grips with material: 30 lever arch files of paper • Full review – say, £10,000? • Make searchable – say £4,000? • Search, filter, sort and manage “native” electronic files - £200

  11. Introduction – Why eDisclosure? Cost – getting to grips with material: 30 lever arch files of paper • Full review – say, £10,000? • Make searchable – say £4,000? • Search, filter, sort and manage “native” electronic files - £200 • 6 miles(!) of lever arch file…

  12. Outline of Topics • Introduction • Civil Procedure Rules • IT issues • Disclosure process

  13. CPR Survival Guide • To the first Case Management Conference (“CMC”)… • At the outset • CMC– 28 days • CMC – 21 days • CMC – 14 days • CMC – 7 days • CMC

  14. At the outset 1/6 • Getting a “feel” for what is there • Preserve and seek sources of material • Witness of Fact Questions… • IT Team Questions • Factual and Legal analysis –what are the live issues?

  15. CMC - 28 days 2/6 • Refining your understanding • Review Questionnaires • Talk to IT Team – number of documents?* • Understanding the live issues in dispute • “Proportionality” • What about the other Parties? *1GB = circa 7,000 documents = 60 lever arch files

  16. CMC - 21 days 3/6 • Drafting • Prepare N263 Report - outlining issues, volumes, options and cost range (N.B. Statement of Truth!) • Complete EDQ (not compulsory, but a good insurance policy)

  17. CMC - 14 days 4/6 • Going public • File and serve Report (plus EDQ?) • Arrange to meet other Parties - see E2.5 (c) of the Commercial Courts Guide for an Agenda http://www.justice.gov.uk/downloads/courts/admiralitycomm/admiralty-commercial-courts-guide.pdf

  18. CMC - 7 days 5/6 • File and serve a Budget • Precedent H Costs Budget if required • Otherwise, at least, a Disclosure Costs Budget

  19. CMC 6/6 • Be ready to discuss: • Issues in dispute • Proportionality • Scope • Tools and techniques • Costs

  20. Disclosure “Menu” CPR 31.5(7) Bearing in mind the issue of “Proportionality”: • None… • Specified documents • Issue by issue • Standard – relates to a “live” issue • Full • Anything else? • Paper… • Keys to the warehouse…

  21. Pitfalls Issues if there is a failure to engage • Early investigation… • Co-operation – discuss with other Parties… • “DIY” investigations…

  22. Outline of Topics • Introduction • Civil Procedure Rules • IT issues • Metadata and file collection • File types • Keywords • Disclosure process

  23. IT Issues Metadata – “data about data” With Metadata –precious and fragile - you can: • De-duplicate – MD5# values.. • Filter • Group • Sort • Search and generally gain control www.millnet-consulting.com/forensics/collecting-data

  24. Outline of Topics • Introduction • Civil Procedure Rules • IT issues • Metadata and file collection • File types • Keywords • Disclosure process

  25. File Types IT Issues 2/3 Pieces of paper - hard copy PDF and tiff files - (scanned) images “Native” files – such as .doc, .xls, .msg, .html - with scope to de-dupe, filter, sort share, search (and even print!)

  26. Outline of Topics • Introduction • Civil Procedure Rules • IT issues • Metadata and file collection • File types • Keywords • Disclosure process

  27. Keyword Searches IT Issues 3/3 “DIY”searches • Windows Explorer • Images, encrypted, password protected, inaccessible files • MS Outlook • Attachments “Professional” searches • Pre-processing to extract “machine readable” text • Report on files not accessible • Defensible audit trail.. www.millnet-consulting.com/forensics/searching-data

  28. Outline of Topics • Introduction • Civil Procedure Rules • IT issues • Disclosure process • Seeking information • Preservation • Collection • Processing and Review • Production

  29. Disclosure Process

  30. Identification • Existence and relevance • “Legal hold”? • Questionnaires • Relevance to the issues in dispute • Proportionality… • Locations

  31. Identification - locations

  32. Preservation Issues to consider: • “Legal hold”? • Identify what may be relevant • Decide how to preserve the data..

  33. Collection Options to collect evidence: • (Robo)Copy individual files • (Robo)Copy directories • Backup tapes... • Forensic collection • Imaging • Covert collections.. www.millnet-consulting.com/forensics/collecting-data

  34. Processing and Review • Early Case Assessment – culling and filtering • Approaches to Review • Grouping • Sorting • Sampling • Review tools

  35. Review software - “Field Tree” view

  36. Review software - “Document” view

  37. Searching Keyword search Keyword search sucks. It does not work, that is, unless you consider a method that misses 80% of relevant evidence to be a successful method. Keyword search alone only catches 20% of relevant evidence in a large, complex dataset, such as an email collection. Yes, it works on Google, it works on Lexis and Westlaw, but it sucks in the legal world of evidence gathering.”  Ralph Losey Conceptual Search - Predictive coding

  38. Production and Presentation With electronicdata: • Capture • De-duplication • Filtering • Sorting • Searching • Indexing • Paginating AND Production and Presentation is EASY!

  39. ESI Electronic Stored Information www.millnet-consulting.com/nls

More Related