State Homeland Security Assessment and Strategy Process

1. State Homeland Security Assessment and Strategy Process State Homeland Security Program

2. Tuesday, June 17, 2003 7:30AM Registration and Continental breakfast 9:00 AM Welcoming Remarks 9:15 AM Introductions 9:45 AM SHSAS Program Overview 10:00 AM Beginning the Assessment Process 10:15 AM Break 10:45 AM SHSAS Process 12:00 PM Working Lunch 1:30 PM Risk Assessment Process 3:00 PM Break 3:30 PM Planning Factors/CBRNE Scenarios Capabilities Assessment Process 5:00 PM Adjourn State Homeland Security Program

3. Wednesday, June 18, 2003 7:30AM Registration and Continental breakfast 9:00 AM Needs Assessment Process 10:30 AM Break 10:45 AM Agriculture Assessment Process 12:00 PM Working Lunch 1:30 PM Data Analysis 2:00 PM Strategy Development 3:00 PM Break 3:30 PM Technical Assistance 4:00 PM Next Steps 4:30 PM Discussion 5:00 PM Adjourn State Homeland Security Program

4. Reference notations • Ensure proper understanding of terms and definitions • Jurisdiction Handbook • State Handbook • Reference Handbook State Homeland Security Program R E F E R E N C E : Jurisdiction Handbook page 31

5. Actual Performance Planned Performance State Homeland Security Assessment & Strategy Planning Factors CBRNE* Scenarios Vulnerability Assessment Threat Assessment Vision, Goals, Objectives, Implementation Plans R&A Assessment and Strategy Program Risk Assessment Needs Assessment Desired Capabilities Current Capabilities Shortfalls or “Gaps”

6. State Homeland Security Assessment and Strategy Process • The Governor of each state assigns a SAA to facilitate the SHSAS • Nine major tasks are completed by the SAA point of contact (POC) and result in the completion of a SHSS Assessment and Strategy Program

7. State Governor State Administrative Agency Assessment and Strategy Program SHSAS Manager

8. Getting started at the SAA level • Materials needed • Processes initiated • Personnel required • State contacts established Assessment and Strategy Program

9. Law Enforcement (LE) Emergency Medical Services (EMS) Emergency Management (EMA) Fire Services (FS) Hazardous Materials (HZ) Public Works (PW) Governmental Administrative (GA) Public Safety Communications (PSC) Health Care (HC) Public Health (PH) Federal Agencies (FBI, FEMA, EPA, etc.) State Agencies Others What disciplines will be included in the SHSAS effort? Assessment and Strategy Program

10. What specific personnel will be involved? • Who will be the personnel from selected disciplines to participate? • Participants should be experienced and have the authority as well as training to speak on behalf of their respective agencies • Possess the skills necessary to write the strategy Assessment and Strategy Program

11. Organize at State Level State Program Direct the ODP State Homeland Security Assessment and Strategy (SHSAS) Development Process

12. Organize at the state level • Organization of the SAA • Levels of responsibility for participants • Decision making processes • SAA registration using the on-line system Organize at State Level

13. SAA registration using the on-line system • State Administrator • Registers with ODP • Approves multiple State Users • Submits assessment to ODP Organize at State Level

14. On-line Access • ODP web site: www.ojp.usdoj.gov/odp • Select “State Based Needs Assessment” • Select “State-Level Data Entry” • Select “State Administrative Agency” • Select “Register New User” • On-line Data Entry available July 1, 2003 Organize at State Level

15. State Assessment Profile • Document the current state-level personnel available for each discipline • Indicate capability (yes/no) • Number of Full-Time personnel • Number of Volunteer personnel • Information regarding state-level capabilities will be automatically populated throughout assessment Organize at State Level

16. Governor SHSAS Manager SAA SAA: Organizational Diagram Executive Steering Committee MultidisciplineWorkgroups

17. Organize at State Level Determine Jurisdictions Direct the ODP State Homeland Security Assessment and Strategy (SHSAS) Development Process State Process

18. The definition of Jurisdiction for purposes of the SHSAS is: • The entity responsible for providing a coordinated response to a WMD terrorism incident • Typically counties, parishes, and/or cities within the state may be jurisdictions • States may elect to define this term differently in order to facilitate their assessment process Assessment and Strategy Program

19. Determine jurisdictions • Determine your jurisdiction boundaries • Meet requirements that the entire state will be covered in the event of a WMD terrorism incident • Define jurisdictions using the on-line system Assessment and Strategy Program

20. Jurisdiction description guidance • List counties and cities within the jurisdiction description • Boundary descriptions must be consistent with census population boundaries Assessment and Strategy Program

21. All population addressed All land area covered Rural coverage Public Health boundaries Mutual aid Regional response boundaries SAA guidance State jurisdiction areas Federal jurisdiction areas Native American Lands Interstate Civil Defense and Disaster Compacts (ICDDCs) Equipment compatibility What other factors are used in your state to determine jurisdictions? Assessment and Strategy Program

22. Are there state statutes that provide administrative direction regarding the establishment of jurisdictions for purposes of federal grants or funding? Assessment and Strategy Program

23. Organize at State Level Determine Jurisdictions Develop Jurisdictional Assessment Instructions Direct the ODP State Homeland Security Assessment and Strategy (SHSAS) Development Process State Process

24. Develop assessment instructions • Produce handbooks from provided cd-rom • CD-Rom provided in folders • State, Jurisdiction and Reference Handbooks • Notify Jurisdictions regarding the SHSAS • Provide instructions on how the assessments will be conducted • Timeline for materials to be submitted to the SAA Assessment and Strategy Program

25. Jurisdiction boundaries notification • How will the jurisdictions know what boundaries the state has decided to use for their jurisdiction assessment process? Assessment and Strategy Program

26. What assessment guidelines will be identified? • Various details of the assessment should be explained and those who will serve as points of contact for all portions of this program listed • The state should identify any specific factors for consideration and/or modification to the ODP Assessment and Strategy Program Handbook Assessment and Strategy Program

27. What critical issues should be addressed? • Critical tasks • Target dates • Detailed steps for jurisdiction assessments: • Use of the Assessment and Strategy Program Handbook • Have you supplemented the handbook with an altered format? Assessment and Strategy Program

28. Touch on any additional issues • Address any questions that have been brought to the forefront in the past • Past funding shortages • Additional needs of particular jurisdictions that now can be addressed Assessment and Strategy Program

29. Identify submission target dates • The SAA may designate one target date for all required jurisdiction submissions or provide phases for this program • The first phase requiring that the Risk Assessments be completed by each jurisdiction and returned to the SAA • The second phase focusing on the completion of the capabilities and needs assessment Assessment and Strategy Program

30. State Administrative Agency SHSAS Manager Assessment and Strategy Program Jurisdiction Point of Contact

31. Getting started at the jurisdiction level • Materials needed • Processes initiated • Personnel required • Local contacts established Assessment and Strategy Program

32. Jurisdiction Authority Appoints Assessment Point-of-Contact Submit Assessments and Information to SAA Organize a Multi-discipline Working Group Direct the Assessment Process for the Jurisdiction Conduct Needs Assessment Analyze State Instructions and Jurisdiction Handbook Conduct Threat and Vulnerability Assessments Develop Planning Factors for CBRNE Scenarios Jurisdiction Process Conduct Capabilities Assessments

33. DISCUSSION Jurisdiction Process

34. Jurisdiction AuthorityAssessment POC

35. Jurisdiction Point of Contact (POC) • Jurisdictions must provide POC • POC receives procedural information to facilitate the completion of assessments • POC will serve as jurisdiction administrator for the on-line system Jurisdiction Authority

36. Jurisdiction Registration • SAA defines jurisdiction boundaries and assigns POC for each jurisdiction • Jurisdiction Administrator responsible for registering jurisdiction • Create a password • Request access to on-line tool • Assign additional jurisdiction users to assist in assessment completion Jurisdiction Authority

37. On-line access (available July 1, 2003) • ODP web site: www.ojp.usdoj.gov/odp • Select “State Based Needs Assessment” • Select “Local Jurisdiction Data Entry” • Select “Emergency Responder jurisdiction” • Select “Register New User” Jurisdiction Authority

38. Jurisdiction Assessment Profile • Document the current local level personnel available for each discipline • Indicate capability (yes/no) • Number of Full-Time personnel • Number of Volunteer personnel • Information regarding jurisdiction capabilities will be automatically populated throughout assessment Assessment and Strategy Process

39. DISCUSSION Assessment and Strategy Process

40. Organize Multi-DisciplineWorking Group

41. Organize a Working Group • Multi-discipline • Account for all ten disciplines • Provide specific information needed to complete assessments • Provide consistency to assessments • Serve as subject matter experts for discipline-related capabilities Organize Multi-Discipline Working Group

42. DISCUSSION Organize Multi-Discipline Working Group