The Nuts and Bolts of Maximizing State Aid: A Beginner’s Guided Tour

1. The Nuts and Bolts of MaximizingState Aid:A Beginner’s Guided Tour Council of New York Special Education Administrators August 3, 2011 State Aid and Financial Planning Service Patricia Service Brady Freund

2. Agenda • Types of State Aid • Reporting of Students • Tips for Success

3. State Aid for Students With a Disability • Foundation Aid • Public Excess Cost Aid • Private Excess Cost Aid • Chapter Student Tuitions • Summer School Aid

4. Reporting Public Placementsfor Foundation Aid • Form A #19 - #54 Levels of Service • Time Requirements • 60% or more of school day in a special class or home/hospital instruction • Elementary – 3 hrs. per day • Secondary – 3.5 hrs. per day • 60% or more of school day in Integrated Setting • Must be receiving services in regular education classroom w/ regular education students for the same time requirements as above (see SED definition) • 20% - 59% of the school week in a resource room • Elementary – not less than 5 hours/week (300 minutes/week) • Secondary or grades 4-12 enrolled in a period based program – 5 periods but not less than 180 minutes • Direct or Indirect Consultant Teacher Services • Elementary & Secondary – at least 2 hours/week of direct or indirect services • Services must be provided by a certified special education teacher

5. Reporting Public Placementsfor Public Excess Cost Aid • Definition: Aid for resident students with disabilities served in a public school or BOCES program, for whom the annualized cost exceeds 3 times the district’s AOE/TAPU ( PUB output report) • Formula: Annual program cost – (3 x AOE/TAPU) x FTE x Aid Ratio This is the benchmark specific for your district! Claim Process: STAC system

6. Reporting Studentsfor Private Excess Cost Aid • Definition:Private Excess Cost Aid is payable for students with disabilities placed in approved in-state and out-of-state private schools • Formula:(Approved tuition – basic contribution) x FTE x Aid Ratio Tuition is set by SED Claim Process: STAC system DOSES – Private Placement Approval

7. Reporting Studentsfor Summer School AidAlso called 4408 aid • Definition:School-age students with disabilities educated during July and August. All student public and private • Formula: • Reimbursed at 80% of the approved cost of education, transportation and maintenance Exception: Chapters 47, 66 and 721 reimbursed at 100% of the approved cost. Claim Process: STAC system

8. Reporting Studentsfor Chapter Tuition Aid • Definition: For certain Chapter placements, the State requires the District of Origin to pay only a basic contribution for the child's placement. The remainder of the costs are paid by the State. • Formula: Chapters 47, 66 ,72, 563,947,4201,683 and 348 reimbursed at 100% of the approved cost. Claim Process: STAC system

9. Tips for Success Use the STAC on line system provided by NYSED

10. CSE OFFICE Business Office

11. Tips for Success • Communication with the business office • Ask questions http://www.nysed.gov/ • NYS SED STAC Unit = 518-474-7116 • NYS SED Rate Setting Unit = 518-474-3227 • NYS SED State Aid Unit = 518-474-2977

12. Thank you Questar III State Aid and Financial Planning Service 10 Empire State Blvd. Castleton, NY 12033 (518) 477-2635 phone (315) 793-8608 phone (518) 477-4284 fax