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Fleet Outlook 2007- 2008

Fleet Outlook 2007- 2008. Office of Fleet Management Services. Fleet Outlook 2007- 2008. AGENDA. Fleet Operational Review Maintenance Management for Agency Owned Vehicles Statewide Data Management Quality Control New Billing Procedure Rental Car Contract Update.

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Fleet Outlook 2007- 2008

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  1. Fleet Outlook 2007- 2008 Office of Fleet Management Services

  2. Fleet Outlook 2007- 2008 AGENDA • Fleet Operational Review • Maintenance Management for Agency Owned Vehicles • Statewide Data Management • Quality Control • New Billing Procedure • Rental Car Contract Update

  3. Fleet Outlook 2007- 2008 Fleet Operational Review • Fleet Management Services is re-engineering its operation/services in two phases: • Phase 1 : • Statewide vehicle maintenance services (prove concept on centralized fleet) • Statewide short-term vehicle rentals • Statewide fuel management • Phase 2 : • Statewide enterprise fuel management • Statewide vehicle planning, deployment, and disposal • Statewide vehicle maintenance services (roll out to other agencies and institutions) • Statewide safety program

  4. Fleet Outlook 2007- 2008 Fleet Operational Review • Statewide enterprise fuel management program: • Services currently in process of being developed as part of Phase 2: • Consolidate the Purchase of Fuel, Bulk and Commercial • Leverage buying power by combining bulk fuel and commercial fuel purchases • Support bulk fuel needs at state-owned fuel sites • Consignment fueling • Enterprise visibility of fuel purchases and availability • Consolidate multiple fuel cards currently in use by agencies to a single fuel card program • Single Contact for VDEM to Obtain Fuel Information Before/During/After Emergency Events

  5. Fleet Outlook 2007- 2008 Fleet Operational Review • Statewide vehicle planning, deployment, and disposal: • Services currently in process of being developed as part of Phase 2: • Assist agencies to develop appropriate vehicle specifications to meet mission requirements • Implement statewide vehicle acquisition parameters • Employ life cycle cost approach to vehicle acquisition • Vehicle commissioning services (preparing vehicles for deployment i.e. registration, titling, and licensing services) • Utilization monitoring and statistical reporting • Vehicle decommissioning and disposal preparation through surplus property procedures

  6. Fleet Outlook 2007- 2008 Fleet Operational Review • Statewide vehicle maintenance (Phase II – Agency owned vehicles): • Services currently in process of being developed as part of Phase 2: • Expand Vehicle Management Control Center to manage maintenance needs of agency owned vehicles • Consistent fleet SOP for both OFMS and Agency owned vehicles. • Consistent data gathering to enhance performance measurements, benchmarking, and performance reporting. • Reduction of duplicated services • Opportunities for economies of scale pricing. • Opportunity to reduce or control fleet costs statewide. • Reduced administrative burden on agencies • 24/7 support to OFMS customers (state employees)

  7. Fleet Outlook 2007- 2008 Maintenance Management for Agency Owned Vehicles • Will pass on efficiencies of the VMCC to all state-owned vehicles. • VMCC Call Center: • Provides one phone number for all vehicle related issues • For permanently assigned vehicles: notifies vehicle operator and ATO of a required preventative maintenance service • Operators call VMCC to receive vehicle service date/time and maintenance facility location • Maintenance facilities located statewide including both government and commercial shops • Manages vehicle services performed by maintenance facilities determining appropriate services and costs • Verifies all invoices for accuracy prior to payment and verifies invoices match what was agreed • Tracks all warranties, recalls, and monitors maintenance provider performance

  8. Fleet Outlook 2007- 2008 Maintenance Management for Agency Owned Vehicles • Provide centralized data management for all state owned vehicles. • Tracks all maintenance data • Interface with fuel provider will generate fuel consumption and mileage reports. • Reports will be available to the agency on an as needed basis.

  9. Fleet Outlook 2007- 2008 Statewide Data Management

  10. Fleet Outlook 2007- 2008 Statewide Data Management • Data collected on: • Accidents • Maintenance • Fuel Usage • Mileage • Vehicle Lifecycle Costs

  11. Fleet Outlook 2007- 2008 Quality Control

  12. Fleet Outlook 2007- 2008 New Billing Procedure The new rates as of October 1, 2006: Minimum Mileage Requirement

  13. Fleet Outlook 2007- 2008

  14. Fleet Outlook 2007- 2008 Rental Car Contract • April 2007 • Over 950 rentals nationwide • 364 rentals in Richmond area • 365,901 miles traveled • Seen a decrease in traffic at OFMS location

  15. Fleet Outlook 2007- 2008 Rental Car Contract

  16. Fleet Outlook 2007- 2008 Questions? Mike Bisogno Office of Fleet Management Services Fleet Management Analyst Michael.Bisogno@dgs.virginia.gov (804) 367-6982 VMCC 1(866) 857-6866 vmcc@dgs.virginia.gov

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