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CPSC 203 Introduction to Computers

CPSC 203 Introduction to Computers. Lab 39, 40 By Jie (Jeff) Gao. Queries in Access. A query in Access is used to filter records and fields Only the fields and records which match the query are returned The data in a query’s view is from some table. Create a Query.

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CPSC 203 Introduction to Computers

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  1. CPSC 203Introduction to Computers Lab 39, 40 By Jie (Jeff) Gao

  2. Queries in Access • A query in Access is used to filter records and fields • Only the fields and records which match the query are returned • The data in a query’s view is from some table CPSC 203 Labs by Jie Gao

  3. Create a Query • Two ways: Wizard or Design View • Query Wizard can only create simple queries such as select part of the fields to display • Query Design View provides you the powerful interface to create various queries CPSC 203 Labs by Jie Gao

  4. Query Design View • Select tables which your query is from • Select fields or define new fields to display in the query • Set criteria • Use the expression builder • =, >, <, … • and, or, … CPSC 203 Labs by Jie Gao

  5. Reports in Access • A report is an object in Access used to present data in a printed format • Data presented in a report is more understandable than the original data in tables • You have control over the size and appearance of everything included in a report CPSC 203 Labs by Jie Gao

  6. Create a Report • Two ways in Access:Wizard or Design view • It is easy to create a report in wizard, but only some predefined format • Design view is more powerful, you can design the report style by yourself CPSC 203 Labs by Jie Gao

  7. Using the Report Wizard • Select • Fields to appear in the report • How to group the records if you have multiple fields selected • How to order the records and summaries • Layout • Style • Name CPSC 203 Labs by Jie Gao

  8. Using the Report Design View • Add fields on it • Decide how to group • Design headers and footers (report, page, group) • Set font and size • Background and colors • …… CPSC 203 Labs by Jie Gao

  9. Create a Good Report • Maybe a good way: • First create in wizard • Then modify in design view • Provide sufficient descriptions for the report • Title • Date • Description and comments CPSC 203 Labs by Jie Gao

  10. Assignment 3 • Create a blank table in suitable structure • Create a columnar form and enter data in it (given on the course website) • Create three reports • You may need to create some queries first to get the data which will appear in the reports • Use different fonts, size and underline to make your report better • Deliverable: the three reports • Remember your cover page CPSC 203 Labs by Jie Gao

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