CPSC 203 Introduction to Computers

1. CPSC 203Introduction to Computers T43, T46 & T68 By Jie (Jeff) Gao

2. Introduction to Database • What is a database? • A database is a collection of information related to a particular subject or purpose. • Why should we use databases? • Keep consistent information altogether • Easy to manage and find useful information • Easy to manage related information CPSC 203 Tutorials by Jie Gao

3. An Example CPSC 203 Tutorials by Jie Gao

4. Terminology (1) Field Table Record CPSC 203 Tutorials by Jie Gao

5. Terminology (2) • DBMS • Database Management System • Database Objects in Access • Table • Query • Form • Report • Pages …… CPSC 203 Tutorials by Jie Gao

6. Plan for the Lab • Today • Basic operation in Access: create table, alter table, input data, append or insert data, sort records, forms, … • Thursday • Advanced operation in Access: queries, reports, … • Assignment requirements CPSC 203 Tutorials by Jie Gao

7. Creating A Table • Design table structure • Add fields • Select data type for fields • Set input mask for fields • Set primary key • Give the table a name CPSC 203 Tutorials by Jie Gao

8. Alter A Table • Change in design view • Everything could be changed • If delete a field, the data in that field will be deleted CPSC 203 Tutorials by Jie Gao

9. Edit Data • Input data in datasheet view • Move your cursor to different records using the navigator at the bottom of the datasheet view • Use Tab or Shift+Tab keys to move your cursor to the next or previous field CPSC 203 Tutorials by Jie Gao

10. A Little More Work • Sort • By a field • Ascending or descending • Data in a table is automatically saved; the layout of a table’s data view should be saved manually CPSC 203 Tutorials by Jie Gao

11. Forms in Access • A form in Access is used to provide a friendly interface to the user • With labels and input boxes to input and/or view data • The user can input data into a table through a form created on that table • The user can also navigate data by using the form CPSC 203 Tutorials by Jie Gao

12. Create a Form • Two methods: Wizard or Design View • Form Wizard is easy to use. You can create a form for a table with simple steps • Design View can provide you more power. You can implement advanced features! CPSC 203 Tutorials by Jie Gao

13. Form Wizard • Select • Which fields will appear in the formYou can select fields from multiple tables • Form type (layout) • Style • Name • You can click “Finish” when you accept the defaults for the following steps. CPSC 203 Tutorials by Jie Gao

14. Form Design View • You can • Add controls to the form • Drag fields into the form • Adjust the form layout • Add header or footer • Even do something like programming CPSC 203 Tutorials by Jie Gao

15. Assignment 3 • Start with a blank database • Create a table • Create a form on that table • Input data • Create reports • Create queries when necessary • Refer to the information on my web site CPSC 203 Tutorials by Jie Gao