Parish Planning in Herefordshire

1. Parish Planning in Herefordshire Workshop 4 Action Planning

2. Formation of Group Etc. Health & Care Land Use Main Etc. Environ- ment Group considers option of forming sub-groups to research thematic issues Young people Roads & Transport Etc. First Phase of Consultations; e.g.:- “Expert Witnesses” Parish Plan Schedule Place Audits/Reconaissance Trip Focus Groups Planning for Real Etc. Second Phase of Consultations; e.g. :- Young people’s questionnaire Business questionnaire Adult Questionnaire Analysis of 1st & 2nd Phase Consultations Stage 4 Action Planning Draft Objectives & Actions Third Phase of Consultations Parish Council Service Providers Parishioners Adoption and Publication of Final Plan Implementation of plan (see Implementation Schedule)

3. Parish Planning Preparing an Action Plan What is the purpose of the Action Plan in your Parish Plan? Feedback from Workshop • Identifies actions specific to the community • Encourages ownership by whole community • Sets out our ambitions • Delivers on priorities • Involves whole community in decision-making • Provides Parish council with mandate, priorities and timeframes • A framework for meaningful discussions with service providers/organisations • Provides potential support and direction for a Neighbourhood Plan

4. Parish Planning – Turning Your Community Questionnaire into an Action Plan Identify issues where there is a clear overall mandate* (majority); e.g. 78% in favour of creating wildlife habitats Identify issues where there is a clear minority need (e.g. help for the elderly, parking affecting a particular street, etc.) Identify issues where there is majority support or a minority need but you think are a low priority or difficult to influence Identify issues where there is neither majority support nor a minority need Step 1 Step 2 Step 3 Step 4 Step 7 Step 9 Prepare a very brief report (bullet points would do) showing negative or inconclusive results Create a series of objectives; e.g. “To protect and enhance biodiversity in the parish”, “To improve support for the elderly and disabled”, “To improve parking arrangements in the parish”, etc. Discuss these issues with your Implementation Support Officer and either add to Step 8 or Step 9 Step 5 If you have already set up Thematic Groups, add in any supporting evidence that they can provide, including any quick wins already achieved Develop actions to achieve the objectives; e.g. “Seek assistance from HC to develop a biodiversity profile for the parish”; “Recruit volunteers to develop a Biodiverstiy Plan for the parish”; “Identify potential new wildlife sites”; “Seek funding to purchase and develop new wildlife sites”; “Undertake further one-to-one interviews with elderly residents to establish their needs”; “Investigate parking behaviours at x”; “Discuss options with HC to reduce parking problems at x” Step 8 Step 6 Communicate your survey results, your draft objectives, and any actions you have so far developed. Seek feedback and recruit volunteers to assist with the objectives and actions Communicate where action is not required or considered impracticable. Be open to challenge. Step 10 *What is a mandate? A simple majority of 51% may be sufficient for non-controversial issues but a higher percentage may be advisable for more contentious issues.

5. Parish Planning Preparing an Action Plan Workshop exercise – CottidgePye & Chotney Converting feedback into Objectives and Actions • Identify Examples of 1st four steps • Draft some objectives and actions to suit • How will you organise the real exercise? • What other information & data can you use?

6. Parish Planning Preparing an Action Plan • Now you have decided what needs to be addressed, • you can start to build your action plan • But first, what rules do you think you need to • observe when action planning? S pecific M easurable National Agencies Community Volunteers Parish Council Local Authority Funders A chievable R elevant T Quick Slow ime-based Inexpensive Expensive

7. Preparing an Action Plan As a working document , what does your action plan need to show? Who does it? Objectives? Importance? Actions? Progress? Justification? Priority? Cost? Communications? Partners? Dependencies? Timescales? Funding? • What is the relationship between the Action Plan • and your final published Parish Plan?

10. Workshop Exercise – CottidgePye & Chotney Using the issues identified in the 10 step guide begin drafting your Action Plan • Agree lay-out of Action plan • Populate with draft examples from first exercise

11. Preparing an Action Plan • Once you have your draft Action Plan, • who do you need to consult? • Your Community (including identified volunteers) • Your Parish Council • Relevant Service Providers and Agencies • In what order?

12. Preparing the Final Plan Once you have your Final Action Plan, you can begin to draft your final Parish Plan What do you think your printed published plan should include? The parish plan process? Some survey data? Your Action plan? All survey data? Geography? Photographs? Maps? History? On-line only – printed version on request Some printed and some on-line? Summary leaflet only – rest on-line Some as appendices? All of these? Some of these?