Enhancing Family & Community Engagement for Student Success

1. Family and Community Engagement Janet Pichardo, Director of Family and Community Engagement School Board meeting – May 8, 2019

2. GOAL #4 Providing Improved Service • Raise the level of service to internal customers and the larger school community. • Strategy 4E: Increase efforts with family engagement. • The District is identifying service functions that have the greatest connection to the public and is actively working to improve its response, both in timeliness and customer satisfaction. These areas include student registration, transportation, facilities, communications, and family community engagement. District Strategic Plan

3. FACE Vision and Mission Vision Family engagement successfully builds positive and respectful relationships between schools, families and communities through shared responsibility, meaningful engagement, thoughtful decision-making, and effective communication in order to provide every student with a quality education that prepares him/her for college, career and life. Mission To support student achievement through the implementation of strong family and community engagement strategies that ensure that all families are informed, involved and empowered.

4. Why visit or call the FACE Office? Families and Community • Bilingual staff • Answers to questions or concerns • Parenting advice • Learning opportunities (PPA) • Connection to resources • Advocacy and leadership (PAC) • Homeless Liaison • Ombudsman support • Sharing youth opportunities • Help understand how to navigate PPSD • Trainings to understand communication tools • Welcome suggestions for improved service Schools • Technical Assistance • Thought partner • Facilitation with families • Translation services • Provide PTO guidance • Host parent trainings • Connect to helpful agencies • Collaboration with school partners • Assist with Title I requirements • Explore strategies to improve outreach efforts and two way communication

5. Parent Specialists Targeted Support Ranking: Green= On track Yellow= Pending data Red = Need improvement

6. Building Capacity & Empowering Parents Providence Parent Academy (PPA) SY 18-19 Goals Providence Parent Academy (PPA) SY 18-19 Overall Goals • 200 attendees • 10 courses • 7 locations • 2 sessions and 1 event offered in Spanish only; TemasFamiliares (Lifespan and community partners) - “Stressed about paying for college” PPA workshop - College Planning Center and Evolutions parent and student Fall PPA Nov-Dec ‘18 • 83 attendees • 3 courses • 4 locations (1 topic 3 different locations) • Over 95% satisfied with courses Spring PPA March-May ‘19 • Attendees - Too early to report • 7 courses (1 event in Spanish only) • 3 locations • Satisfaction – Too early to report Improvement strategies • Collaborative outreach efforts • Locations by school clusters • Menu of workshops for schools

7. Increasing Outreach and Improving Services 2018 RIDE SurveyWorks 2019 RIDE SurveyWorks • 2,047 parents responses • 1,645 responses in 2017 In 2018 school climate was the greatest increase while family engagement continued to below Rosetta Stone families complete Survey Works survey • 3,383 responses (online/paper) • 61% increase!!!!! • SurveyWorks just completed (January – March) • Aggressive outreach and efforts to increase participation • Maximizing family interactions • Greeters offering support • Stronger collaborative efforts

8. Providence Schools Volunteers PPSD Volunteers Inspiring Minds(IM) update 2018-2019 • As of March 239 Volunteers 2017-2018 • Up to March 261 Volunteers • 299 Volunteers by end of year Orientations Sessions • 22 Orientation Sessions • (10 district calendar and 11 hosted in schools or community by request) • Inspiring Minds RFP process for schools ends in April. • Served 17 Elementary Schools this year over 500 volunteers since March 2019 • Expect increase in PPSD volunteers if IM continues to reduce numbers of schools served

9. McKinney-Vento Homeless Assistance Act(Homeless & ESSA Students) Impact Steady increase • Increase from Mckinney Vento and ESSA (foster care/group home) • Significant time spent with case management services • Tracking students through ERIDE database system • Statewide Transportation and PPSD Transportation 2018-2019 • As of March 285 students have been identified and served 2017- 2018 • Up to March 245 students • 267 students were identified and served by end of year

10. Community Advisory Boards (CABs) What is it? Next Steps State’s rating system requires schools in need of improvement to launch CABs. 13 schools have been identified in Providence. CABs will: Monitor and support school improvement process Report Annually to the Council of Elementary and Secondary Education 3 CABs have been formed – Elementary, Middle and High Orientation Meeting on April 4th Needs Assessment and Open Government Training on April 25th 1st CAB meeting scheduled in May

11. Planning ahead • Learn and collaborate, as appropriate, with Parents Leading for Educational Equity-PLEE and ProvParents. Two community groups led by parents for parents. • Evaluate FACE current systems and structures to improve programs and services • Coordinate with schools to review and share Survey Works results across all stakeholders and grade levels to inform continuous improvement strategies and identify challenges, opportunities and share best practices for greater systemic impact • Building knowledge and capacity of families is a shared responsibility. A host-planning committee will be formed to maximize relationships and identify learning opportunities for families through the Providence Parent Academy (PPA) • Continue involvement in district work group discussions for the implementation of initiatives such as, CABs, Multi-tiered Systems of Support for Social Emotional Learning, Chronic Absenteeism Awareness Campaign, Special populations and English Language Learners, etc.

12. Planning ahead • Expand collaborations with external organizations where families live and gather in order to improve outreach and awareness • Work with school partnership, School based Coordinators and School Culture Coordinators to leverage resources, knowledge and effective family engagement strategies to reach families and communities • Continue working with Strategic Partnerships Office to ensure alignment of family engagement efforts with district Partners and avoid disconnection • Collaborate with Student Registration to conduct targeted outreach to all incoming students and families to “on board them” immediately following the student assignment processinviting them to a Parent Academy session – Welcome to Providence Schools. • Work with the Communications and Technology team to explore the development of a Volunteer Orientation webinar or electronic version, as another option for families