MEPA Facilitation & Synthesizing Skills

1. MEPA Facilitation & Synthesizing Skills

2. SESSION OBJECTIVES • At the end of the session, the participants are expected to: • Explain essential components of Facilitation in order to conduct successful MEPA; • Discuss useful techniques and templates in synthesizing issues and concerns during MEPA and their corresponding implications to Technical Assistance & Policy Directions; and • Develop deeper understanding on the importance of enhancing facilitation and synthesizing skills for the productive conduct of MEPA.

3. ACTIVITY: FACILITATION SKILLS CHECKLIST Direction: Assess your facilitation skills, using the following rating scale: 1 – Developing ; 2 – Maturing; 3 – Advanced . Source: www.baruch.cuny.edu/hr/documents/FacilitationSkills-Check

4. How is your pre-test result? • Directions: • Sum-up the total score and divide it by 10. • 2. Determine your level of competence based on the table below:

5. ANALYSIS • How did you find the activity? • What is the level of competence of your facilitation skills? • What facilitating/hindering factors contributed for having such level? • Which area do you need more TA? • Why do you need to have high level of facilitation competence in conducting MEPA?

6. FACILITATION SKILLS: • Keeping on Track with Desired Outcomes • Recognizes and addresses when poor or incomplete planning detracts from achieving meeting goal(s). • Allows time for group to address process issues. • Keeps group on track to achieve objectives in given time frame. • Establishes and reminds group members of norms for meeting behavior.

7. FACILITATION SKILLS: • Goals and Roles • Clarifies goals and objectives of meeting. • Checks and ensures group’s understanding of goals. • Verifies all group members understand and commit to common goal(s). • Provides time for group to discuss, clarify, and/or modify or negotiate goals. • Ensures roles are assigned and understood. • Gauges the clarity of each role and how well it is being performed.

8. FACILITATION SKILLS: • Communication • Invites quiet participants to contribute. • Asks open questions to stimulate group discussion. • Solicits ideas and suggestions from all members of the group. • Provides feedback to group on how well they are communicating and interacting. • Addresses non-verbal communication patterns. • Paraphrases ideas and suggestions. • Maintains open, balanced and clear communication.

9. FACILITATION SKILLS • Conflict Management • Steers conflict away from personalities and toward task-related issues. • Summarizes opposing positions. • Determines when members are suppressing their ideas to avoid conflict. • Recognizes when group members try to smooth over conflict rather than addressing it. • Resolves conflict immobilizing the group. • Determines whether conflict is constructive and task-related.

10. FACILITATION SKILLS • Decision Making/Problem Solving • Recognizes when a decision is made implicitly rather than explicitly. • Determines if divergent or unpopular ideas are immediately rejected or ignored. • Identifies type and appropriateness of the decision-making process the group is using. • Assesses the strengths and weaknesses of the group’s decision making. • Implements appropriate decision-making procedure when decisions are needed.

11. SYNTHESIZE – BEYOND SUMMARY together The putting so as to form a whole of parts or elements

12. SYNTHESIZING “Synthesizing is like putting a puzzle together. You have to sort out your thinking and put it in the right place.” Clay

13. SYNTHESIZING “ In order to construct any kind of meaning in our literacy learning and our life learning, we must find ways to cull and prune the details with which we are bombarded. We must reorganize and create our own explanations for what we are learning, our own learning, our own definitions of our lives at any particular juncture.” Ellin Keene

14. School Synthesis Template of SMEPA

15. District Synthesis Template of SMEPAs

16. REFLECT “A mind stretched to a new idea never goes back to its original dimensions.” Oliver Wendell Holmes

17. APPLICATION • You will be grouped into three (3): by division / special grouping. • Each group will focus on certain theme of a particular quarter. • The group will simulate how to conduct SMEPA considering the assigned theme: Access or Quality (See following slide). • The group will assign roles to following the given templates of SMEPA. • The group will prepare Completed Staff Work (CSW) based on the context of the chosen school of the group. • The SMEPA Simulation shall be done tomorrow: Group I: 9:00 – 9:40 Group II: 9:40 – 10:20 Group III: 10:20 – 11:00

18. GROUPING BY DIVISION Batch II-A: Elementary (Dec. 15-17, 2014) • Cluster A: North Cotabato, Sarangani, Cotabato City • Cluster B: North Cotabato: Group 1, 2 & 3 Batch II-B: Elementary (Dec. 18-20, 2014) • Cluster A: GSC, South Cotabato, Kidapawan • Cluster B: Sultan Kudarat, Koronadal, Tacurong Batch III: Secondary (Dec. 21-23, 2014) • Cluster A: North Cot., GSC, Kidapawan City • Cluster B: Sultan Kudarat, Cotabato City, Koronadal, Sarangani, Tacurong, South Cotabato

19. WORKSHOP TASK: BY GROUP

20. PROGRAM OF THE SMEPA SIMULATION

21. GROUP I - SMEPA: QUALITY(1ST QUARTER-March) • Opening Program • Presentation Part I: NAT, SReA, EGRA, Phil IRI, NCAE (HS) - (Subject Coord.) Part II: (Only if applicable) * AIP Implementation (School Head) * SBM Level of Assessment * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

22. SAMPLE SET-UP OF SMEPA: QUALITY (1st Quarter) SGC Eng. Coord. SGC Math Coord. Legend: PSDS – Public Schools District Supervisor SCH – Secondary Cluster Head BLGU – Barangay LGU SH – School Head SGC – School Governing Council PTA – Parents-Teachers Association GC – Guidance Counselor (Designate) SGC Sci Coord. SGC Fil. Coord. PTA Pres. AP Coord. Special Program Coord. GC SH PSDS/SCH BLGU

23. GROUP II: SMEPA - ACCESS(2nd QUARTER-June) • Opening Program • Presentation Part I: Enrolment Pattern & Community Mapping (Grade Level Chairman) Part II: (Only if applicable) * AIP Implementation (School Head) * SBM Level of Assessment * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

24. SAMPLE SET-UP OF SMEPA: ACCESS (Big SCHOOL) Kin-der SGC Grade 1 Level Chair SGC Legend: PSDS – Public Schools District Supervisor SCH – Secondary Cluster Head AP – Assistant Principal AH – Academic Head BLGU – Barangay LGU SGC – School Governing Council PTA – Parents-Teachers Association GC – Guidance Counselor (Designate) Grade 2 Level Chair SGC Grade 3 Level Chair SGC Grade 4 Level Chair PTA Pres. Grade 5 Level Chair Grade 6 Level Chair GC AP/ AH Prin-cipal PSDS/SCH BLGU

25. SMEPA: ACCESS(3rd QUARTER-September) • Opening Program • Presentation Part I: Drop-out Rate – Absolute No. / PARDOs/SARDOs (Grade Level Chairman) Part II: (Only if applicable) * AIP Implementation (School Head) * SBM Level of Assessment * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head) 3. Interpellation/Discussion 4. Synthesis 5. Agreement

26. SAMPLE SET-UP OF SMEPA: ACCESS (Big SCHOOL) Kin-der SGC Grade 1 Level Chair SGC Legend: PSDS – Public Schools District Supervisor SCH – Secondary Cluster Head AP – Assistant Principal AH – Academic Head BLGU – Barangay LGU SGC – School Governing Council PTA – Parents-Teachers Association GC – Guidance Counselor (Designate) Grade 2 Level Chair SGC Grade 3 Level Chair SGC Grade 4 Level Chair PTA Pres. Grade 5 Level Chair Grade 6 Level Chair GC AP/ AH Prin-cipal PSDS/SCH BLGU

27. MENTOR PER GROUP (Dec. 15-17, 2014)

28. MENTOR PER GROUP (Dec. 18-20, 2014)

29. MENTOR PER GROUP (Dec. 21-23, 2014)