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From Conception to Production -- The Yale Sakai Story

From Conception to Production -- The Yale Sakai Story. Chuck Powell May 31, 2006. Agenda. Some history to understand: Why we chose Sakai What we did to make it a good solution at Yale Culturally Technically “In the trenches” Why we’re headed in certain directions

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From Conception to Production -- The Yale Sakai Story

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  1. From Conception to Production-- The Yale Sakai Story Chuck Powell May 31, 2006

  2. Agenda • Some history to understand: • Why we chose Sakai • What we did to make it a good solution at Yale • Culturally • Technically • “In the trenches” • Why we’re headed in certain directions • How we’re doing things today • What we learned along the way

  3. Humble Beginnings From: Chuck Powell To: Lois BrooksDate: Nov 10 2003 - 3:10pm Lois, Any chance I could set up a time to call and learn more about "Sachi (?), Saki (?)"? Intrigued at this end and would always rather be ahead of the wave rather than behind it. Chuck From: Chuck PowellSent: Thursday, December 04, 2003 4:13 PMTo: Wheeler, Bradley C.Subject: Re: Announcing the Sakai Project and the Sakai Educational Partners Program Brad, Please count Yale in as a SEPP member. I'll be the initial contact point. Chuck> > Wheeler, Bradley C. wrote:> >>We believe the time is right for advancing a set of open source…

  4. Today’s toddler Date: May 18, 2006 4:34 PM EDT From: Drew Mazurek drew.mazurek@yale.edu Subject:Testing again We're now in production with 2.1.2. No need to respond if you receive this message. - Drew

  5. Vision Yale will deploy a next generation collaborative learning environment to provide excellent online support for the administration of courses, a rich set of tools to support teaching and learning and with integrated access to the emerging digital materials under development at the Library, museums and across Yale. Yale will develop and deploy an institutional strategy for continuous evolution of the learning environment to accommodate accelerating technology change and development of digital material.

  6. Original Schedule • Phase I • Pilot replacement for classes.yale.edu (5-10 courses) and draft portal views for undergraduates, graduate students and faculty which highlight access to the course web system and related services • Goal: Begin immediately and conclude Spring Semester, 2005 • Phase II • Expand number of courses in pilot (few hundred) and add one content tool/service. • Introduce full SAKAI-based portal with improved views for undergraduates, graduate students and faculty • Goal: Begin immediately following phase I and conclude within Fall 2006 • Phase III • Full replacement of classes.yale.edu • Phased integration of library content and services • Goal: Begin immediately following phase II, conclude within Fall 2007

  7. Progress Summary • Classes*V2 adoption exceeding our expectations and straight line projections. ~60% on V2, ~40% on the original. • No measurable progress on new/revised portal views for faculty and staff. • No new content tools or services built. We’ve focused on modifying or integrating existing Yale tools like the Photo Roster and Online Course Selection • Still aiming for retiring the original Classes server by Fall semester 2007.

  8. News and Updates • Classes*V2 continues to be very successful • Already noted adoption rate for courses but also increased usage by non course groups large and small • Fruitful adoption discussions with Nursing, EPH, & YSM • No surprises to date in supporting the faculty & students • Yale Library part of a Mellon Grant to build tools for integrating licensed library content into Sakai

  9. The Road Ahead and Priorities • Lot’s of opportunities to do more! The 40+ items on the current spreadsheet are a good start not an exhaustive list. • Current estimate given current resourcing is that it would take us 3-4 years to complete just these. • How to balance needs, impact, transition costs, future expansion and patience waiting for others to help us?

  10. A Quick Tour of Classes*V2

  11. Current Student Portal Classes WebCT Blackboard BannerWeb Facebook OCI OCE WebMail Orbis News, etc. HR Records Banner Data Directory Info Library Resources

  12. The Portal WSRP iChannel JSR-168 CWeb Sakai GUI Quiz Tool Check Grades Weather Reserve Classroom Post Grades WebMail OCE JStor Term Bill OCI Library Loan Facebook Search Engine eReserves News Jive OPAC OSID OSID OSID Authz OSID OSID HR Records Banner Data Directory Info Library Resources Future?

  13. Background materials

  14. Feedback & Requests (new things)

  15. Feedback & Requests (Systemic)

  16. Feedback & Requests (Bugs & fixes)

  17. Purpose To evaluate and adopt a next generation collaborative learning environment that will improve faculty and student access to and utilization of web-based services and capitalize on the campus investment in information and learning resources.

  18. Background (ITS) Classes.yale.edu has been in service since the late 90’s and usage has grown dramatically • Easy to use, basic instructional tools, well known space, full support for end users • Features lag behind “the competition”, organic growth of code now difficult to support • Service was developed and deployed with no specific programmatic funding

  19. Background (SFAS) SFAS has also been increasing its online services in response to growing student and faculty demand. • Core services such as online access to Banner and key student and faculty tasks • Additional highly valued services such as Online Course Evaluation and the Facebook. • These additional services were not always tied to specific programmatic funding and sometimes not well integrated into end user support structures

  20. Background (Library) The Library has invested in a significant array of online resources and has extensive plans for more integrated access to digital materials. All of these materials and services should be readily available for access by faculty and students via a T&L portal. Examples include: • Library and museum catalogs and collections; • Web-based library services such as reference and reserve; • Course support digital library content (for example, the ELI program); • With more to come in the future.

  21. Background (other) • SOM, Law, and ITS-Med all run their own course management systems with their own separate end user support systems • Student portal was “quietly” rolled out in summer 2003 with no incremental budget • Summary: A lot of good new services here, but also end user confusion on how to find and use. Limited institutional planning or funding to date.

  22. Issues & Barriers • Resources • Support • Transition from current systems in production • Availability and prioritization of functional services

  23. Why Not Buy? • A suite of collaboration and learning tools have become core to the IT infrastructure and simultaneously is perceived as core and unique to the University’s “business” something we shouldn’t necessarily outsource to a vendor • We’re better positioned to integrate these tools with other campus infrastructure and enterprise tools • We (collectively) have vastly more experience in what is needed than any vendor

  24. Classes.yale.edu usage

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