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How to Prepare Slides for a Business Presentation

Learn advanced slide preparation techniques for business presentations. Discover how to create uniform, visually appealing slides with impactful content. Use charts, graphs, and images effectively. Perfect your slides with proofreading and animation.

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How to Prepare Slides for a Business Presentation

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  1. How to Prepare Slides for a Business Presentation Advanced Business Writing Assignment: The Progress Report

  2. Start with a title slide Identify yourself and the aim of your presentation.

  3. Plan for uniformity • Use the same background for all the slides: • Same Color • Same Design

  4. Plan (cont’d) • Consider using one of the software templates to help you organize your information. TIP The project status template in PowerPoint is helpful for this assignment.

  5. Prepare Your Slides • Choose words carefully. • Aim for: • No more than seven words per line. • No more than seven total lines. • No more than 7x7=49 words per slide.

  6. Use Visual Elements When Appropriate • Charts • Graphs • Pictures • Clip art • Lists

  7. Visual Elements (cont’d) • Use only one dominant visual per slide. • Keep it simple. TIP Go to Insert--Picture to find the Microsoft clip art choices. .

  8. Visuals (cont’d) • Be sure to document borrowed images. • Use footnotes if appropriate. • Get written permission for public presentations.

  9. Proofread Carefully • Use a spell checker. • Double-check proper name spellings. • Use punctuation correctly. • Make sure lists are parallel.

  10. Use Animation for Online Presentations • Use the “effect” feature for movement of text lines onto screen. • Use the “transition” feature for movement between slides. Note: You can find these features in View--Slide Sorter in Office 2000. In XP, find them under Slide Show.

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