Visual Resources Collection Slide Loan Tutorial

1. Welcome to the Visual Resources Collection’s Slide Loan Tutorial In this slide presentation, the following information will be presented to help you effectively utilize this important university resource: Familiarizing yourself with the collection and where it is located. Understanding the information provided on the slides and in the drawers where they are housed. How to properly borrow slides. The Visual Resources Collection (VRC) is located in the Arts Building in room 328.

2. Visual Resources Collection Rm. 328 Click on each for an explanation Architecture Sculpture Painting Photography & Film International File Asian Art Maps & Art Reference Manuscripts Theater & Dance Textbook Sets Entrance Authority Files Slide Return Reference Library To VRC workroom

3. ARCHITECTURE BACK to VRC map Within ARCHITECTURE there are SITES and ARCHITECTS. ANCIENT ARCHITECTURAL SITES are organized first by TIME PERIOD, then CULTURE, and then alphabetically by SITE. MODERN ARCHITECTURAL SITES are organized by NATIONALITY, and then alphabetically by SITE. ARCHITECTS are found at the end of each country, so they are organized first by NATIONALITY, and then alphabetically by last NAME.

4. SCULPTURE BACK to VRC map SCULPTURE has a similar organization to ARCHITECTURE. ANCIENT SCULPTURE is organized first by TIME PERIOD, then by CULTURE, and then alphabetically by SITE, TYPE or ARTIST. MODERN SCULPTURE is organized first by NATIONALITY and then alphabetically by the ARTIST’s last NAME. If a modern work of sculpture has an UNKNOWN ARTIST, it is then organized within its NATIONALITY by the CENTURY in which it was made.

5. PAINTINGPHOTOGRAPHY & FILM PAINTING , PHOTOGRAPHY & Film : use the same organization as ARCHITECTURE and SCULPTURE. ANCIENT & MEDIEVAL PAINTING are organized first by TIME PERIOD, then by CULTURE, and then by ARTIST, SITE or CENTURY in which it was made. MODERN PAINTING , PHOTOGRAPHY and FILM are organized first by NATIONALITY and then alphabetically by ARTIST , PHOTOGRAPHER or FILM MAKER. Publications as well as unknown paintings are located at the back of each nationality section. If a painting or photograph has an UNKNOWN ARTIST/PHOTOGRAPHER, it is organized chronologically by the CENTURY in which it was made in its respective NATIONALITY. BACK to VRC map

6. MAPS and ART REFERENCE BACK to VRC map MAPS of ANCIENT and MEDIEVAL cultures, cities, etc. are organized first by TIME PERIOD, then, if applicable, by CULTURE, and then by SITE. MODERN MAPS are organized first by NATIONALITY, then by SITE, and finally by DATE, or an approximate. The ART REFERENCE section in the VRC houses supplemental visual materials such as diagrams, charts, and photographs of public figures. Examples of topics within ART REFERENCE are slides showing a cross-section of the construction of a cathedral or a photograph of Marilyn Monroe. ART REFERENCE (including Public Figures) is organized alphabetically by TOPIC or last NAME.

7. Slide Catalog information 64 FRENCH PAINTING Cezanne (cont.) - Chagall, M. 373 (C425 - C433) The drawers housing the slides are in order on the shelves from top to bottom. Drawer labels are color-coded by media. See a floor plan of the VRC to find the color codes and location of different media

8. Drawer Label Information The front label of each drawer in the slide catalog contains information useful in finding slides. The label has information about the PERIOD, SITE and/or ARTIST that is in each drawer. Drawer Number Medium/Nationality 64 FRENCH PAINTING Cezanne (cont.) - Chagall, M. 373 (C425 - C433) Artists in drawer (alphabetical) Art form/Nationality number Cutter numbers of artists in drawer The purple background indicates the medium is painting.

9. French Architecture Identifying a slide (p.1) Front Card Slide The Front Card and Slide have the same exact labels.

10. Identifying a Slide (p.2) Call Number Accession Number The first line of the call number is a code for the media and nationality of the image on the slide. The remaining lines contain identifying information that specify the location, view and subject of the image. The accession number is usually in the upper left hand corner, but older slides do not always follow this rule. Format Stamp Indicates what, if any, alternative format to the slide exists. In this case, the image is digitized and may be available for use in that format. Orientation Dot

11. French Photographer Identifying a Slide (p.3) Older, pre-database slide. Accession numbers are in different places, but cataloguing remains the same. Front Card Slide Accession number (pre-database) Accession number (pre-database)

12. Mexican Painter Identifying a Slide (p.4) Old, pre-database slide. Cataloguing remains the same. Accession Number (pre-database)

13. Media/Nationality Cutter Number Architectural Type Detail INTERIOR ST. DENIS GOTHIC continued F R A N C E Detail (M5A) Mosaic, male portrait. Finding a Slide (p.1) Architectural Type (1A89) Abbey Church, INTERIOR Cutter Number (…/3) GOTHIC PERIOD Cutter Number (S136) Media/Nationality (173)

14. French Photographer 1900 1890 NADAR, F. If you are looking for a painter’s drawings, sketches, engravings, or publications, they are located at the back of that particular artist’s collection in the catalog drawer. Finding a Slide (p.2) Sometimes, slides for a particular artist, architect, or photographer are arranged by year, especially if an artist’s career spans many decades or was extremely prolific in a short period of time.

15. The Authority File is located against the windows of the VRC workroom. Using the Authority File If you know the name of the artist/architect whose slides you need, the easiest way to see if the VRC even has that artist in the collection is to look in the AUTHORITY FILE. The Authority File is a file of index cards of all the names of the artists/architects in the collection. The file is alphabetical. Media/Nationality Number Birth/Death Dates Artist/Architect Name DOSIO, Giovanni Antonio 1533 - after 1609 376 D723 b: San Gimignano, Italy d: Rome, Italy Cutter Number Birth/Death Places (if known) ULAN Authority

16. DOSIO, Giovanni Antonio 1533 - after 1609 376 D723 0 Maps b: San Gimignano, Italy d: Rome, Italy 1 Architecture 2 Sculpture 4 Applied Arts SO…this artist, Giovanni Antonio Dosio, would be in PAINTING. 3 Painting 9 Manuscripts Remember, everything is in numerical order. So, just follow the numbers until you get to 376! 100 Art Reference 3 - - P Photography 3 - - PF Film International File IF EXTREMELY HELPFUL HINT! Using the Authority File (p.3) By now, you’ve reviewed the different media collections (Architecture, Painting, Asian Art, Manuscripts, etc.) within the VRC and where they are located. If you first find the artists you are looking for in the Authority File, how do you know what media to find them in?? Here’s a quick guide when using the authority file or finding slides in any media, for that matter! Look at the Media/Nationality Number!!!! This tells us a lot about the artist!!! If the number STARTS with: Then it’s located in: E X C E P T I O N S !

17. How to borrow slides (p.2) Let a VRC staff person know you need to borrow slides. You will be provided with: place-marker chips a slide loan form a slide carousel (if necessary)

18. 1. Fill out name, date, course number, and other pertinent information. This helps us keep track of the collection. SLIDE LOAN FORM 2. Record all identifying information about each slide. a. Accession number b. Artist or Subject c. Title 3. Be sure to write down the color and/or design of the chip you use to borrow slides. 4. Add up the total number of slides you are borrowing. 5. Write down the carousel number you are using. This number is normally found on the bottom of the carousel. 6. Sign the loan form and return it to a VRC staff person.

19. How to put a slide into a slide carousel The slide should be placed in the carousel with the dot at the outer edge, facing you. Rotate the slide. 1 Start inserting slides in the first numbered slot and continue around the carousel.

20. Always support the drawer from underneath to prevent this from happening!!! Be careful when pulling out catalog drawers! Sometimes, drawers can become dislodged and will spill. If you need help, please ask a VRC staff person!

21. Gepe Remember to turn off the table. Be sure to clear your table after use. Light tables, loupes & library Several LIGHT TABLES are provided so slides can be viewed easily. Some of the larger tables on the periphery of the room are primarily used by professors to ready their lectures, but can also be used by TAs and students. LOUPES are used to magnify slides when using a light table. There are usually loupes at each light table. REFERENCE LIBRARY The VRC has a small non-circulating reference library in the bookcase closest to the door to the VRC workroom. The collection includes: -foreign language dictionaries -standard Art History texts -Encyclopedia of World Art -manuscript finding aids If you choose to use a larger light table, please be aware if a professor has slides laid out. Or, if a professor comes in a requests a certain table, please defer to them.

22. Check in with VRC staff to retrieve your slide loan form, which will be kept at the front desk of the VRC workroom. Return the loan form and the borrowed carousel with the slides INSIDE. Place it on the front desk of the collection room. Returning slides after use Once you have gone through the process of: Checking in with the VRC staff Acquiring a check-out chip Familiarizing yourself with the collection Borrowing slides Filling out the slide loan form completely Using the borrowed slides in your presentation or lecture You will need to return your slides immediately after use. All slides and carousels must stay in the VRC until ready for use. If slides will be used multiple times, they must be returned daily. If a carousel or slides must be picked up or returned before or after operating hours, please consult a VRC staff person. Be aware of the VRC operating hours: Monday& Friday: 9-12,Tuesday - Thursday: 9-12 & 1- 5