CFIA Plant Health E-Cert Project Client To Government (C2G)

1. CFIA Plant Health E-Cert Project Client To Government (C2G) 11th UN/CEFACT FORUMin Stockholm! 24-28 September 2007

2. Consult PQIR Electronic Data Yes No No Yes Determine missing information Obtain information from appropriate source RPO - inform IPIS in Ottawa Request missing info. from exporter Can IPPS negotiate new import requirement Phytosanitary Certification Application for export inspection Is Foreign PQIR available? Is all information present? Can product be certified? Yes Yes Can requirements be met? Additional Information Required? Yes No Yes Arrange inspection Issue Phyto No No Contact RPO or International Phyto. Issue Section (IPIS) - PPD in Ottawa In from exporter and the appropriate IPIS officer in Ottawa Inform Exporter and do not issue phyto. cert. Inform RPO Are there contradictions between sources of info? No Yes Yes No IPIS = International Phytosanitary Issue Section PPD = Plant Protection Division RPO = Regional Program Officer

4. E-Cert C2G main modules

5. Application • Inspection requests; • Phyto requests; • Inspection and Phyto requests • FPQIR requests • Client Registration requests;

6. Inspection • Commodity inspection; • Report • Commodity re-inspection; • Report • Facility inspection; • Report • Treatment inspection; • Report • Requests laboratory testing on commodity from Inspection screen.

7. Lab test • Request lab tests • Main internal CFIA laboratories • External lab (accredited); • Enter external lab results; • Local lab; • Maintain local lab results • Receive lab test results; • Authorize Phyto issuance

8. Certificate issuance (Paper and Electronic) • Issue Phytosanitary Certificate; • Issue Third party Certificate; • Issue Re-export Phytosanitary • Certificate; • Issue Domestic Certificate

9. Client Management System • Add Clients • Update Clients • Etc. • CID project (Client Identity Data) • Client Core Requirements

10. The Client Identity Data project • The purpose of this project is to solve CFIA client identity definition, management and maintenance issues in the short, medium and long term, through the gathering and validation of business requirements, development of functional requirements and the design and development of a solution.

11. Vision of client identity data management for the future … Share data Between systems Inspection (MCAP) Lab Sampling (STS) Client Data One record per client Consolidated Reporting Registration/ Licensing (CMS) Domestic Export Consistent Unique Reliable Accurate Financial (SAP)

12. What is a client? • What is a client? • An entity that CFIA interacts with for the purpose of carrying out activities related to the Acts and regulations under CFIA’s responsibility. • Where is financial/legal responsibility assigned? • The entity that is responsible for the Plant, Animal, Food Product, at the time that a payment is due or a situation occurs that requires CFIA interaction.

13. Client Data Requirements • Clients must be identified as businesses, individuals or governments. • Clients must be identified to eliminate possibility of duplicates. • Clients must be identified as domestic or foreign. • Clients must be identified as engaging in domestic/import and/or export activities.

14. Domestic business clients must be identified using a unique numeric identifier that is legally accepted, within and outside of CFIA. • Foreign business clients must be identified using a unique numeric identifier that is legally accepted, within and outside of CFIA. • Domestic clients (individuals) must be identified using a unique numeric identifier that is legally accepted, within and outside of CFIA.

15. AnalysisClient Identity Data ….. Future Use CORE DATA REPORTING MAPPING Client Management Business Number By Program: Fish By Function: import By process: Ready to Eat By Org.; Area, Region GIS Locations: Buildings, Land Masses, Forests, Aquatic Sites Program Data Registration Licensing SYSTEM INTERFACE PLANNING Contacts For: Sampling Projects & Work Planning Manage Client Data Consultation Groups National / International SPRINT / LSTS IMS / ICTS Lists

16. Plant health Export programs • Plant health Programs • Canadian Nursery Certification Program (CNCP); • Peat bog; • Export Grain Elevators • Etc. • Enrol Client in Program; • Maintain Client in Program;

17. Foreign Plant Quarantine Import Requirements; • Maintain Foreign Requirements as: • Web links • External documents • Direct databases information • Add / update Foreign requirements; • Add/ update Treatment manual; • Add/ update Lab testing requirements; • Receive / answer requests for Foreign legislations requirements from field offices. • Link Country / Continent to requirements.

18. Report capacity • Report FPQIR • General requirements • List of regulated pests • Point of entry; • Etc.. • Report on Clients • By offices; • By commodities; • By program; • Etc. • Report on certificates • Report on inspections • Report on tasks; • Report on programs.

19. Task management; • Maintains tasks; • Assign task to employee; • Manage tasks; • Authorized Certification Officials (ACO) task; • CFIA Lab task; • Client task; • External Lab task; • Foreign Legislation Unit task; • Inspector task; • Etc.

20. Maintain Science and Finance data • Finance; • Connect E-Cert system to Finance module. • Maintain Science data; • Plants names; • Pests names; • Foreign pest lists; • Pests hosts lists; • Presence / absence of pests in Canada.

21. E-Cert G2G main modules • System data; (common data) • System functions • Common functions • Exit • Add • Etc. • Administration functions • Stand alone data; • Electronic exchange (G2G)

22. Thank you • Contact Information: • Patrice Sinave - Business Manager, Plant Health Information Systems; Canadian Food Inspection Agency • email: sinavep@inspection.gc.ca