R&C Regional Calendar

1. R&C Regional Calendar Steps for posting a training (single event or series) to the regional calendar

2. Select ORS

3. Select Resource Parent Registration

4. Log on using your ORS username and password

5. Select R&C Supervisor Entry

6. This is the main menu where you will go to add regional events, edit registration, view participant lists, etc.

7. Select Add a Training Event

8. Add a Training Event Page

9. Training Event Page Continued

10. Training Event Page Continued

11. This isn’t part of a series and only active parents/staff are invited, so the answer to the first two questions are ‘no’. Continue filling in the form.

12. Continue filling in the form

13. Enter the number of slots that you want your region to have and any other region that you would like to invite.

14. Once you submit the training, an automatic E-mail goes out. This screen shows you who received an E-mail.

15. Select one of the links at the bottom of this screen or go back to the R&C Admin Area.

16. Select Multi Register Parents for a Training—this is where you need to go after posting an event to make sure that it is on the calendar and to check for any errors in posting.

17. All the regional events (single events) will appear on this page of the calendar. You can sort in different ways and search for keywords in looking for your training. The check mark indicates that it is a regional event vs. a statewide event.

18. When you select the title, this page will contain all the training information.

19. If you select register, then the registration form will appear. The information is filled out for the parent you wish to attend the training.

20. From the Admin Area, you can choose to view regional participant lists.

21. The View Participant List will list all the participants that are registered and will show who is on the waiting list. The person who set the training up can move participants from one to another.

22. From the Admin Area (either the supervisor or worker area), you can edit any registration.

23. When you select ‘edit’, the Training Event Information form appears and then you can edit as needed.

24. A copy of the E-mail that notifies the TRIS Office that a training event has been posted to the regional calendar.

25. Return to Main Menu to post a series which would consist of more than one part/session or contains workshops.

26. Select Add a Training Event.

27. Part of Series: Select Yes

28. Which series: select the title of the series in the dropdown box, if it has been created.

29. If not created, select the Create a New Series link and you will see the Make New Series screen.

30. Add the title of your series—standard setup title is Title of Training then Beginning Month, date, year—Testing Series Beginning January 1, 2008.

31. You have the option of adding an attachment.

32. Type in a description for the attachment (ex. map, brochure, etc).

33. Browse and find the location of your file and attach the file.

34. You will be notified that the attachment was successfully attached and you have an option to attach additional documents.

35. Then you will be prompted to enter the rest of the training information; you will enter “Part I” first.

36. Example of Part I of the Testing Training.

37. After submitting, you will receive a notice letting you know that the training has been posted to ORS. This alerts you that no E-mails have been sent out on this series yet. Click on the link to create another event using the current one as your template.

38. Then the current form is displayed—you only change the title, start time and any other information that is different about the next part of the series.

39. Example of Testing Training Part II.

40. Again, after submitting, you get the screen notifying you that the training has been submitted. If you have more than two parts, you continue the same way as before.

41. After being notified that you have posted all parts or sessions of series, go back to the Admin area and select Multi Register Parents.

42. When the calendar page appears, you will need to read the first line (red) at the top and click here in order to get the series screen. The events will not be listed on this calendar page.

43. Then the Series Training Calendar page will be displayed.

44. Scroll down until you see the title of the series that you created. Example: Testing Series Beginning January 1, 2008.

45. After selecting the series, you will see the Series Training Calendar displayed showing the title, description of series and all the parts/sessions.

46. When selecting one of the titles, you will see this page displayed showing the training information. Notice the attachment.

47. Example of the attachment (map).

48. When selecting the register link, the registration form will be displayed.

49. Add the parent’s SSN and their name will populate. If you don’t have the SSN, you can do a search on their name and pull their name into the form.

50. Select View Event Participant Lists to see reports on a series.