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FY09 Linac Ops Review Presentation Outline

This presentation outlines the operations directorate's organization, budget, headcount, costing methodology, and details for Fiscal Year 2009. It highlights WBS 8 operations, funding sources, and facilities management. The budget breakdown and projections are also covered.

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FY09 Linac Ops Review Presentation Outline

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  1. LINAC OPS Budget Review WBS 8 Operations Alexander Merola Chief Operating Officer February 18-20, 2009

  2. Presentation Outline • Overview of Operations Directorate • Organization, Budget and Headcount • Methodology and costing process • Budget details • Out year projection & issues FY09 Linac Ops Review Page 2 FY09 Linac Ops Review Page 2

  3. Ops Div/Dept with Linac Ops Funding FY09 Linac Ops Review Page 3

  4. Total Operations BudgetFY09 –by Funding Source Total: $93.7 Mil WBS 8 = $15.6M FY09 Linac Ops Review Page 4

  5. Total Headcount as of Jan 09 SLAC 1562 OPs 450 FY09 Linac Ops Review Page 5

  6. Breakdown of the Ops Linac Ops Budget FY09 Linac Ops Review Page 6

  7. Presentation Outline • Overview of Operations Directorate • Organization, Budget and Headcount • Methodology and costing process • Budget details • Out year projection & issues FY09 Linac Ops Review Page 7

  8. Costing MethodologyWhat should be funded by Linac Ops WBS 8? • “G&A will pay for general management, administration, support • Benefit the Lab as a whole • If you work at SLAC, you can expect a certain level of infrastructure and service • Linac Ops budget is to ensure that LCLS has the needed technical infrastructure and services when it needs them.” • Linac Ops Budget in WBS 8 pays for: • Services above the G&A Level • LCLS Specific Infrastructure • Maintenance and support costs • Programmatic improvements costs • Proportional fraction of Organizational burden • Core Competencies and Capabilities FY09 Linac Ops Review Page 8

  9. WBS 8 Costing Methodology • Baselined current activities • Similar to G&A but not quite as thorough • Iterated requirements with LCLS Account managers • Agreed on Work scope • In some cases determined Service Level Agreements • Work scope statements • 80% Accomplished FY09 Linac Ops Review Page 9

  10. Presentation Outline • Overview of Operations Directorate • Organization, Budget and Headcount • Methodology and costing process • Budget details • Out year projection & issues FY09 Linac Ops Review Page 10

  11. WBS 8 Operations – Detail FY09 Budget FY09 Linac Ops Review Page 11

  12. WBS 8 Operations – Detail FY09 Budget FY09 Linac Ops Review Page 12

  13. WBS 8 Operations – FY09 Budget Total WBS 8 = 15,623K$ FY09 Linac Ops Review Page 13

  14. Total: $25.2M WBS 8 Operations – Facilities • Cradle to Grave: Planning, maintenance, modification & renewal of supporting infrastructure required for LCLS operations • Buildings, Structures, Utilities • Electrical, HVAC, Plumbing, Hot Water and Fire Protection Systems • GOAL: Reliability rate >= 95% Sector 20 Chiller 016 FY09 Linac Ops Review Page 14

  15. WBS 8 Operations – Facilities 8.1.1.Facilities Mgmt&Admin (Org Burden) 6.8 FTE; $1,538K Management - Dept Head, Deputy Facilities Planning and FIMS Administration Administration - Service Desk, Work order system, general administration FY09 Linac Ops Review Page 15

  16. WBS 8 Operations – Facilities 8.1.2.Facilities Program Support 28.7 FTE; $6,701K LCLS Operations - Building and Infrastructure Maintenance preventive and corrective FY09 Linac Ops Review Page 16

  17. WBS 8 Operations – Facilities 8.2.1 Facilities Infrastructure Projects 1.3 FTE; $1,615K Engineering, Design and Project Management Planned Projects for FY09: Installation of differential relays in the Central Utility Plant (CUP) Relocation of (3) three transformers in NEH Sub-basement Provide means for annual visual inspection of the NEH west end fire damper Provide FEH utility maintenance service catwalk Installation of a key card system at Sub-basement FY09 Linac Ops Review Page 17

  18. Total: $3.9M WBS 8 Operations –TIS • Technical core services • 2.3 FTE; $491K • Specific Services Supporting LCLS User Community FY09 Linac Ops Review Page 18

  19. WBS 8 Operations – TIS 8.3.1.Library Mgmt & Planning (Org Burden) 0.5 FTE; $85K 8.3.2.Lib Tech Devel &Sys Support 0.3 FTE; $36K requirements gathering, database design and support for online publications’ databases deployment of Library Software 8.3.3.Lib Acquisitions, Cataloging & Collection Development 1.0 FTE; 297K Assess, acquire, license, and process journals, books, databases and other materials in support of LCLS user community 8.3.4.Public Services 0.6 FTE; $73K On-site and remote reference services FY09 Linac Ops Review Page 19

  20. WBS 8 Operations – SCCS Core Services & Scientific Computing Infrastructure Maintain & enhance the infrastructure, services, applications, cyber security and intellectual competency Accelerator networks, storage and databases (e.g. AFS, NFS, Oracle), Unix/Linux system administration, 24/7 triage Total: $24.5M FY09 Linac Ops Review Page 20

  21. WBS 8 Operations – SCCS 8.4.5 SCCS Internal Mgmt (Org Burden) 3.4 FTE; $942K IT Planning, mgmt/admin Best estimate of the time spent by SCCS line management in support of LCLS activities 8.4.1 SCCS User Support 2.1 FTEs; $453K 2nd level and backroom expert level support IT Project mgmt; documentation; procurement FY09 Linac Ops Review Page 21

  22. WBS 8 Operations – SCCS 8.4.3 SCCS Infrastructure 10.9 FTE; $2,544K LCLS now: Maintenance of Core Competency to operate scientific computing clusters, high performance storage systems and high performance local and wide area networks Will realign and redirected LCLS 2010 and beyond: Migrate to operation of scientific computing clusters, databases, high performance storage systems and networks FY09 Linac Ops Review Page 22

  23. WBS 8 Operations – SCCS 8.4.4 SCCS Applications 1.2 FTE; $374K Support of commercial software Development and maintenance of SLAC software Workflow and collaboration tools 8.4.6 SCCS Security 1.0 FTE; $190K Security design for specialized systems Competency and service for LCLS 8.4.7 SCCS Direct Science Support / Research 1.6 FTE; $378K LCLS now: Maintenance of Core Competency to develop a data management and archive system LCLS 2010 and beyond: Migrate to full data management support for LCLS FY09 Linac Ops Review Page 23

  24. Total: $18M WBS 8 Operations – Rad. Physics ES&H • Intellectual core competency and support for radiation safety aspects of LCLS Design Calculation Installation Shielding of LCLS undulator tune up dump FY09 Linac Ops Review Page 24

  25. WBS 8 Operations – Rad. Physics - ES&H • 8.5.1.ESH Radiation Physics • 1.5 FTE; $379K • Management and administration of Radiation Physics Group, Radiation Protection Department (Org Burden) • Expertise and support for radiation safety aspects of design and beam operation of accelerators, beam lines, radiation generating devices and experiments. • Develops, maintains and benchmarks computer models • Provides supports and oversight to ensure that accelerator operations are conducted within appropriate safety envelopes; issues Beam Authorization Sheets FY09 Linac Ops Review Page 25

  26. Presentation Outline • Overview of Operations Directorate • Organization, Budget and Headcount • Methodology and costing process • Budget details • Out year projection & issues FY09 Linac Ops Review Page 26

  27. WBS 8.OPERATIONS FY10-FY12 In Thousands • FTE stays at FY09 level -> 60.9 FTE total FY09 Linac Ops Review Page 27

  28. Analysis & Evaluation of FY10-FY12 • Facilities • Baseline staffing to be assessed based on agreed upon requirements from LCLS • May need to increase staffing to accommodate 24/7 shift coverage to meet 95% reliability goal • Deferred maintenance for beam-related buildings is currently at $2.5M • Major items included: Klystron Gallery 1,945K Beam Switch Yard 285K • DM is current based on condition assessments for FIMS reporting • May increase in the future when condition assessments based on mission readiness • Replacement of K10 Switchgear to be completed in FY10 • Funded by WBS 8.2 FY09 Linac Ops Review Page 28

  29. Analysis & Evaluation of FY10-FY12 • TIS • Future library scope and services will be studied by SLAC Library’s Future Task Force • Better organization and accessibility to photon science research literature, expert knowledge, and analytical tools • A proposal to partner with other photon science labs (including DESY) • ES&H - Radiation Physics • The scope of this WBS is expected to remain unchanged through FY12 FY09 Linac Ops Review Page 29

  30. Analysis & Evaluation of FY10-FY12 • SCCS • In the process of revisiting the SCCS cost accounting model • Economies of scale vs transparency/accountability • The current budget provides the competency to build a comprehensive data management solution for LCLS • Large-scale exploitation of this competence (e.g. computing facilities for large-scale data analysis) will require funding for the capital equipment and modest funding for additional manpower • Staff hired in Jan 09 • Participating in a series of workshops with LCLS users • Define requirements for simulation of experiments, data acquisition and analysis, applications, computing/networking/storage infrastructure • Determine how requirements are met and funded FY09 Linac Ops Review Page 30

  31. Summary and Conclusions • WBS 8 – flat with inflation for all out years • Emerging needs & legacy issues identified but not funded in this out year model • Recognize that more work needed for: • Define the Cost Model for indirect efforts at SLAC • Defining the boundaries between G&A and Linac Ops • Defining and implement a consistent approach to Organizational Burden • Future Facilities and SCCS infrastructure • Define a finite set of Core Competencies needed for Scientific programs and decide how to build or maintain and fund them. FY09 Linac Ops Review Page 31

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