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Budget Review Process

Budget Review Process. Fall 2013. Agenda. Introductions Budget Overview Backstory Extending Input Process Improvement – Questionnaire, Clarification, Rubrics, Recommendation. GRCC Budget Development. Budget Process Flowchart. Backstory. Context State budget cuts

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Budget Review Process

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  1. Budget Review Process Fall 2013

  2. Agenda • Introductions • Budget Overview • Backstory • Extending Input • Process Improvement – Questionnaire, Clarification, Rubrics, Recommendation

  3. GRCC Budget Development Budget Process Flowchart

  4. Backstory • Context State budget cuts Changes in state law regarding health insurance Stagnant property tax revenues Declining enrollment • Strategic Leadership Team (SLT) Budget reduction models Process Development Subcommittee

  5. Goals • Driven by Mission, Vision, Values, and Ends • Transparent to constituents • Commitment to academic integrity • Awareness of interconnections • Seek clarification when needed • Consider accreditation and other quality initiatives • Make recommendations to executive leadership • Establish timelines and schedules for Units of Analysis • Examine multiple, flexible solutions to budget savings

  6. Outcomes • Define characteristics • Review previous work • Study budget reduction models • Draft qualitative/quantitative model • Determine data points • Questionnaires & Rubrics • Incorporate feedback

  7. Model Overview • Combines qualitative and quantitative elements • Includes input from programs and services • Complements existing budget process • Analysis by a representative team • Recommendations Maintain the program/service at the current level Consider enhancement to the program/service Consider reduction to the program/service Consider elimination of the program/service

  8. Sample Sets Instructional Instructional Support Benchmarking Rubrics

  9. Improvements for 13-14 • The Team will revisit the format and substance of the feedback reports to make them more accurate and meaningful. • Enhanced orientation/informational meeting, including: • Feedback from the Team on how submissions can be enhanced for maximum scoring • Offering opportunity for individualized assistance with benchmarking from IRP • Revised/clarified template instructions and additional details in rubrics re: how scores will be determined. • Additional time to complete submissions (approx. 2 weeks).

  10. Implementation Team (2013-14) • Faculty: Dr. Greg Forbes, Co-Chair (2-year term) • Financial Services: Jim Peterson, Co-Chair (term not limited) • Meet & Confer: KlaasKwant (2-year term) • ESP: Lorena Aguayo (1-year term) • Campus Police: Kaye Newberry (1-year term) • CEBA: Hayden Butcher (2-year term) • SLT: Felix Pereiro (1-year term) • AGC: LynnaeSelberg (2-year term) • IRP: Donna Kragt (term not limited) • Deans’ Council: Dominic Dorsey (1-year term) • Ex officio: Lisa Freiburger • Administrative Support: Cherry Scaturro

  11. Closing Notes • Be thorough & succinct: Scoring will be based solely upon the information provided in the Unit’s submission. • Place your response in the proper area of the form: Be sure to respond to each question at the appropriate location in the form. Do not place the answer to a question at a different location in the form than where it was requested. • Proper Benchmarking: Consult with Donna Kragt (Inst. Research & Planning) to ensure that this very important section is completed with the appropriate benchmarking and analysis. • Support- The Budget Review & Implementation Team (BRIT) is here to help you through this process. Just ask!

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