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Evaluation Support Mechanisms

Evaluation Support Mechanisms. Presentation to International Reference Group 30 November, 2009. Country Studies. Afghanistan, Kyrgyz Rep. Philippines, Cambodia, Vietnam, Nepal, Indonesia, Bangladesh, Sri Lanka. Senegal, Benin, Cameroon, Mali. Bolivia, Colombia, Ecuador.

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Evaluation Support Mechanisms

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  1. Evaluation Support Mechanisms Presentation to International Reference Group 30 November, 2009

  2. Country Studies Afghanistan, Kyrgyz Rep. Philippines, Cambodia, Vietnam, Nepal, Indonesia, Bangladesh, Sri Lanka Senegal, Benin, Cameroon, Mali Bolivia, Colombia, Ecuador Ghana, Malawi, South Africa, Uganda, Zambia, Mozambique Samoa, Cook Islands

  3. Donor / Agency HQ Studies UK, Finland, France, Germany, Luxembourg, Netherlands, Denmark Spain, Ireland, Austria, Sweden Asian Development Bank Japan UNDG United States African Development Bank Australia New Zealand Phase 1 updates Phase 2 studies

  4. Support Mechanisms for Country Evaluation – a Service • Focused on assuring quality to the ‘process’ and the ‘product’ of the Country Evaluation. • People based approach – using continuous communication and engagement at scheduled milestone points. • Maximising opportunities for shared learning. • Result - getting all countries to complete strong evaluations (national/ global) within the timeframe set by the International Reference Group.

  5. Country Evaluation Support – Start Up • Design of Generic ToR – focus on the common questions (Regional Workshops Oct-Nov 2009) • Source of Guidance to the National Evaluation Coordinators on Country Specific ToR, on terminology (Glossary), on the selection and contracting of Evaluation Teams and on a communication plan. • Briefing of Evaluation Teams and National Coordinators – focus on sources of evidence/ common indicators, methods and tools (Regional Workshops March-April 2010) • ‘Getting Started’ pack for Evaluation Teams – background information in the form of a Country Dossier and including a digest of material from the Literature Review.

  6. Country Evaluation Support – Evaluation • Evaluation support to engage long-distance or in country at key milestones (to extent Core Evaluation Team resources allow): • Event: Presentation/ discussion of country Evaluation Workplan (including Matrix) • Event: Presentation/ discussion of Country Evaluation Inception Report • Stage where Team analyses evidence & prepares “emerging findings” • Event: Presentation/ discussion of Draft Evaluation Report • This engagement along the way with country evaluations will also strengthen the Synthesis later.

  7. Support - Donor/ Agency HQ Evaluation • The development of the “Generic Terms of Reference” for Donor/Agency HQ Evaluations • Professional advice to the Evaluation Coordinator and members of the Reference Group on the basis for and processes of selection, contracting and briefing of HQ Evaluation Teams • Ongoing advice and support to HQ Evaluation Teams to ensure the coherence of the evaluation (including effective intersection points with the Country Evaluations) and the comparability of its different elements • Support will be mainly web-based (‘the Extranet’), remote support, but can also be face-to-face on a selective basis.

  8. Introduction to the Extranet Communication and Information Sharing

  9. Introduction to the Extranet What is it? A secure, password-protected website, available anywhere in the world, 24 hours a day

  10. Introduction to the Extranet Objective: To facilitate the management and sharing of electronic documents and communication within teams and between teams

  11. Introduction to the Extranet • Core functions: • Library: electronic filing, information management and version tracking • Support Centre: Inter- and intra- team communication, advice and support • Calendar: Activity and milestone tracking

  12. Introduction to the Extranet • Other Functions and Tools: • Public and private document storage for all teams • Contacts Directory • Discussion Board • Progress reporting via Timeline

  13. Introduction to Extranet • Trilingual: Main content available in English, French and Spanish • Simple: Easy and intuitive to use, designed for low-speed connections • Support: Full video tutorials available once logged in

  14. Continuous Quality Assurance – proactive and reactive • Open channel of communication between Core Evaluation Team and the ‘teams’ involved in the Country Evaluations and the Donor/Agency HQ Evaluations. • Bi-monthly monitoring reports on evaluation progress. • “Trouble-shooting” capacity • A contribution to evaluation capacity development

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