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Guidelines for Subject Access in National Bibliographies

1. IFLA Working Group on Guidelines for Subject Access by National Bibliographic Agencies. Guidelines for Subject Access in National Bibliographies. 2. Presentation‘s Outline. History of the Guidelines Target group Aim of the Guidelines Outline of the Guidelines

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Guidelines for Subject Access in National Bibliographies

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  1. 1 IFLA Working Group on Guidelines for Subject Access by National Bibliographic Agencies Guidelines for Subject Access in National Bibliographies |Yvonne Jahns | IFLA C&I Satellitemeeting, Tallinn | 18. August 2012

  2. 2 Presentation‘s Outline • Historyofthe Guidelines • Target group • Aimofthe Guidelines • Outline ofthe Guidelines • Useand Users of National Bibliographies • Main recommendations

  3. 3 1. History of the Guidelines • 2003 WG initiated • „Best practiceguide“ „Guidelines for Minimal Requirements…“ • 2009 WG refreshed • ICP published • National Bibliographies in the Digital Age published • 2011 Guidelines‘s Draft World-Wide Review • 2012 Guidelines for Subject Access published 23 colleagues from 14 countries worked together

  4. 4 2. Target Group = intended audience • Managers and staff of new + established National Libraries (NL) / National Bibliographic Agencies (NBA) • Readers of „National Bibliographies in the Digital Age“ • Everybody who is interested in subject indexing/access strategies

  5. 5 3. Aim of the Guidelines National publishing output accessible by subject

  6. 6 Subject Access in National Bibliographies Image: S. Diesselhorst http://theeuropean.de/sophie-diesselhorst/1073-geistiges-eigentum# About? Topics Domains Abstracts TOCs Image: Alabama Virtual Library Human Ressources Budget DDC, UDC… Headings

  7. 7 4. Outline of the Guidelines • Use and Users of National Bibliographies (NBs) • Subject Access Standards and Tools • Functionality and Interface of (Online) NBs • Application scenarios (Indexing/Access levels) • Indexing policies of National Libaries / NB Agencies • 32 National Examples • List of 20 recommendations • Glossary of C& I terms

  8. 8 5.Users and Use of NBFind, identify, select and explore • Searching & browsingspecifictopics • Subjectcataloguing, cooperativecataloguing • Re-useofbibliographicrecords • Collectiondevelopment • Publisher (market) analysis • Statistics (national imprint) • Fundingbodies (analysisofeffects) • Harvesting • End-users • Librarians • Book trade • Agencies • Rights management organisations • Software

  9. 9 6. Main recommendations6.1 Subject Indexing Standards and Tools • Consider international cooperation on choosing a national indexingtool. Adhereto international standardsandshare/useexistingtools. • Makecontrolledaswellasuncontrolledindexingavailabletotheusers. • Subjectheadinglists, Thesauri + • International Classificationschemes (DDC, UDC, LCC) + • Automaticindexing (e.g. for web resources) +Providecontentenricheddataas a supplement • Content notes, Abstracts, Reviews • Tablesofcontents (TOCs) • Sample texts

  10. 10 6. Main recommendations6.2. Indexing levels = Access Levels • Decide in different levels of subject cataloguing for different kinds of publications, based on the significance of the resource. Define and publish pragmatic selection criteria. • Use two levels for subject indexing: • A full level, providing indexing with enhanced access by authoritative subject terms, as well as classification notations; • A minimum level, providing for most of the resources at least one controlled subject term and/or classification notations (shortend if necessary).

  11. 11 Factors that influenceIndexing Levels = Subject Access Levels User interests Be flexible!

  12. 12 Indexing Levels = Subject Access LevelsFull – Minimal – No controlled access

  13. 13 THANK YOU MERCI DANKE KIITOS GRACIAS y.jahns@dnb.de http://www.thebiscuitbox.com/

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