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10h - 12h 7 October 2014

General Meeting. 10h - 12h 7 October 2014. ASBL: 874.358.592 | Square du Vieux Tilleul 1/4, 1050 Ixelles, Belgium. Agenda. Welcome by Jimmie Bradshaw VOTES: 1) Approval of minutes from the GM at 23 September 2014 Welcome and Farewells to Members

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10h - 12h 7 October 2014

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  1. General Meeting 10h - 12h 7 October 2014 ASBL: 874.358.592 | Square du Vieux Tilleul 1/4, 1050 Ixelles, Belgium

  2. Agenda • Welcome byJimmie Bradshaw VOTES: 1) Approval of minutes from the GM at 23 September 2014 • Welcome and Farewells to Members • Guest Speaker Patrick Lambert, NATO Office of Security • Vice-President & Guest Access by Beckie Metelko • TreasurerUpdate by Alessandra Bertozzi • Membership by Trine Lauvsnes • Bazaar Update by Emily Michnay • Restaurant Update by Christina Arvanitaki Coffee Break (15 minutes) • Charity Update, by Julija Vejic • Tombola Update by Carla Bucalossi • Sponsorship & Event Update by Dionysia Leolei • Any other Business and Closing by Jimmie Bradshaw

  3. WelcomeJimmie Bradshaw - Presidentpresident@natocharitybazaar.org

  4. VOTESJimmie Bradshaw - President • Approval of: - Minutes from 23 September 2014

  5. Farewell to MembersJimmie Bradshaw - President • Croatia – NR - Marijana Šundov • The Former Yugoslav Republic of Macedonia* - NR - Violeta Drakalska • *Turkey recognizes the Republic of Macedonia by its constitutional name

  6. Welcome to MembersJimmie Bradshaw - President • Bulgaria – ANR – Nikolay Burlakov • Croatia – 2nd ANR – Andrea Maras • The Former Yugoslav Republic of Macedonia* - NR – LidijaJovanoska • Portugal – ANR – Dulce Leitao • Portugal – 2nd ANR – Natalia Cale • *Turkey recognizes the Republic of Macedonia by its constitutional name

  7. Patrick Lambert NATO Office of Security

  8. Invitations & ListsBeckie Metelkoguest-coordinator@natocharitybazaar.org

  9. Invitations & PassesBeckie Metelkoguest-coordinator@natocharitybazaar.org Additional Passes • Helpers – due Oct 31 • Musicians – due Nov 4 • Deliveries – due Nov 4 Visitor Lists • VIP – due Nov 4 • Guest – due Oct 31 DEADLINES: If you want to receive your invitations by the October 21 meeting, submit lists to us by 17 October.  Otherwise, invitations distributed at 6 Nov. Meeting. Lists are available online in Members Only area

  10. Guest Access – Important Dates No access lists accepted after Nov 4

  11. Invitations & PassesBeckie Metelkoguest-coordinator@natocharitybazaar.org • Guest and VIP Passes • Only valid on November 16 • Helper Passes • Only valid for one day – November 15 OR 16 – YOU specify how many passes for each day

  12. Invitations & PassesBeckie Metelkoguest-coordinator@natocharitybazaar.org

  13. Invitations & PassesBeckie Metelkoguest-coordinator@natocharitybazaar.org

  14. FacebookBeckieMetelko – Vice-President & Guest Access

  15. Change JarBeckie Metelko – Vice-President & Guest Access

  16. Treasurer Update Alessandra Foresti - Treasurer • Treasurer update • How to transfer funds into the NCB account

  17. Treasurer Update Alessandra Foresti – Treasurer treasurer@natocharitybazaar.org TOTAL INCOME 2014 - Sponsors 3.645 € - Bake Sales 5.179 € - Bank premium 17 € - Small x BIG 132 € - Fundraising events 2.445 € 11.418 EUROS On 05 October 2014

  18. Payment of funds into the NCB account Alessandra Foresti - Treasurer Bazaar funds transfer instructions

  19. Payment of funds into the NCB account Alessandra Foresti - Treasurer Bazaar funds transfer instructions Transfer Funds Accounting Form Email

  20. Payment of funds into the NCB account Alessandra Foresti - Treasurer Transfer funds You can make the payment by : Bank transfer from your bank Online account transfer Cash directly at the BMP Belgio at NATO HQ

  21. Payment of funds into the NCB account Alessandra Foresti - Treasurer Transfer funds NATO Charity Bazaar ASBL Bank AccountDetails: Banca Monte PaschiBelgio - IBAN BE69 6434 0149 2878 - BIC BMPBBEBB

  22. Payment of funds into the NCB account Alessandra Foresti - Treasurer Transfer funds I M P O R T A N T Include in the communication section of your transfer the message: “Contribution to the NCB in 2014 by … (specify your Nation’s Name)”.

  23. Payment of funds into the NCB account Alessandra Foresti - Treasurer Transfer funds Any transfer must be completed by: Thursday, 4 December 2014

  24. Payment of funds into the NCB account Alessandra Foresti - Treasurer Accounting Form

  25. Payment of funds into the NCB account Alessandra Foresti - Treasurer E-mail As soon as possible send via email to the NCB Treasurer (treasurer@natocharitybazaar.org.) a scanned copy of : - the completed “2014 Financial Accounting Form”; - your bank transfertransaction receipt.

  26. Payment of funds into the NCB account Alessandra Foresti - Treasurer If you have any questions regarding this “Bazaar funds transfer”, please don’t hesitate to contact the treasurer, Alessandra, via e-mail at treasurer@natocharitybazaar.org.

  27. Web Site Access www.natocharitybazaar.org User Name: member Password: member User Name: members Password: members User Name: membre Password: membre

  28. Membership DatabaseTrine Lauvsnes– Membership Coordinatormembership@natocharitybazaar.org

  29. Membership DatabaseTrine Lauvsnes– Membership Coordinatormembership@natocharitybazaar.org

  30. General Bazaar Instructions Emily Michnay - Bazaar Coordinatorcoordinator@natocharitybazaar.org • Floorplan – what’s new for 2014 • National Stands • Stand size and tables • Decorating your stand • We provide & You provide • Electricity (request sheet circulating) • Bazaar Schedule • Entertainment • Thank you NATO Staff

  31. What’s New for 2014

  32. TABLE SETUP TABLE SIZES • 120 x 60 • 160 x 60 • 160 x 80 To assemble tables bring socket wretch 13, 14 and 17

  33. TABLE SETUP Emergency exit Must be kept clear TABLE SIZES • 120 x 60 • 160 x 60 • 160 x 80

  34. TABLE SETUP TABLE SIZES • 120 x 60 • 120 x 70 • 160 x 80 To assemble, bring socket wretch 13, 14 and 17

  35. TABLE SETUP Tables TABLE SIZES • 120 x 60 Except for NIC • 160 x 80

  36. Decorate your stands elaborately and festively.

  37. DECORATING YOUR STAND You can decorate your stands as you wish. However we must follow NATO RULES for decorations: • No nails, tacks or glue on the walls • No staples or other damaging materials on the tables • Nothing hanging from the ceiling except the country plaques • No burning candles

  38. No Material may be attached to NATO walls or ceiling ONLY freestanding frame or shelving are allowed

  39. NAME PLATES Each nation will be provided a name plate showing the nations name and national flag. Please hang your name plate so that it is visible. NOTE: This is the ONLY item that can be hung from the ceiling

  40. WE PROVIDE Tables 2-4 chairs Nation Name Plate Access to Electricity (REQUEST SHEET CIRCULATING) YOU PROVIDE Power Cords/ extension cords Decorations for table Free standing frame for hanging decorations Tools to put up your decorations Notice Boards NATIONAL STANDS

  41. REQUEST SHEET CIRCULATING

  42. Saturday Agenda • 8:00h - Set-up of National Stands starts with volunteers from each nation. • 9:00h-11.00h - Handing in of Tombola Prizes at Luns Theater – TENTATIVE • 11:00h - Opening Ceremony Rehearsal. • 12:00h - Walk through with Fire/Facilities • 13:00h - Closing of the Restaurant area. • 15:30h - Closing of the whole Bazaar area.

  43. When you Arrive on Saturday Your area will have: • Tables + Chairs • Name Plates ready to be displayed prominently. • Two (2) white garbage bags • ‘Clean Up Check List’ with the number of tables you were provided in 2014 • Floor Plan in A4 + 2014 Tri-folds

  44. NCB Info Table

  45. Handing in of Tombola prizes

  46. Saturday 11:00h Opening Ceremony rehearsal Sunday 9:15h Group photo 9:45h Opening Ceremony AZE/FRA CRO ITA

  47. Sunday Agenda 8.00h - Opening of the Bazaar area for SETUP ONLY 9.15h - Photo session in the Cafeteria area (Note: All National & Assistant National Representatives in place no later than 9:10h). 9:45h - Opening Ceremony on the Podium in the small Cafeteria (speeches + roll call). 10:00h - Bazaar Officially Opens to Public 10:15h - Patrons preview of International Restaurant. 11:15h - Patrons preview of National Stands 13:00h - Tombola Ticket sales at the NIC table ends 14:00h - Tombola Ceremony starts 16:00h - Return signs to the information desk, clean-up checklist with board member. 16:30h - Closing of the Bazaar

  48. Thanking NATO Staff #1 #2 Thank You Gift 1 Bottle per Nation DUE: 21 October General Meeting Sign on the back for: 1 x Food (main dish), 1 x Dessert, 1 x Drink

  49. Entertainment 2014 Stage Manager: Vedran Vejic We are looking for music or dance groups from your country to perform at the bazaar. Send Vedran an e-mail at: entertainment@natocharitybazaar.org

  50. Donation Ceremony Tuesday, January 27, 2015NATO Staff Center, Banquet Room Emily Michnay – Bazaar Coordinator coordinator@natocharitybazaar.org Who may attend: National Rep. & Assistant National Rep. (only 100 people allowed in the room, therefore only 2 per nation)

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