Email

1. Sent Box Inbox Subject New Message New Message Password Delete User Name Email Attachment Reply Email Address Reply All Send Cc Receive Bcc Compose Forward Attach Files Spam Contacts New Email

2. What is Email? • Email = Electronic Mail • With email, people can send and receive messages over the internet. • Once an email is sent, you cannot stop it or take it back. So be careful what you write in an email! • Good grammar, spelling, and punctuation are important in emails. Roral/FACE/VESL Computer Lab Email

3. Email Vocabulary Compose= To create a new email New Email= To create a new email Subject= What the email is about Inbox= The mailbox where emails go when you receive them Sent Box= The mailbox where your sent emails go Send= To send an email Receive= To receive an email Delete= To delete an email Spam= Junk email Attach Files= To attach a document or photo to an email by searching for the document or photo on your computer Attachment= A document or photo that is attached to an email Cc= Carbon copy Bcc= Blind carbon copy Reply= Reply to the sender Reply All= Reply to everyone Forward= Send email to someone else Contacts= People in your address book

4. What Do You Use Email For? • Sending and receiving messages • Sending and receiving photos • Auto-bill pay • Appointments • Track shopping orders • Track shipments • Contracts • Bills or invoices • Schoolwork Roral/FACE/VESL Computer Lab Email

5. Suspicious Emails • If you do not know the sender, don’t open the email. • Do not click on any attachments! • If you open a suspicious email, do not click on any links! • If the email asks for any personal information, do not enter it. • Do not reply to the email. • Delete the email immediately! • If there is a phone number in the email, do not call it! • Look for grammar, spelling, and punctuation mistakes. Roral/FACE/VESL Computer Lab Email

6. Suspicious Email #1 Roral/FACE/VESL Computer Lab Email

7. Suspicious Email #2 Roral/FACE/VESL Computer Lab Email

8. Suspicious Email #3 Roral/FACE/VESL Computer Lab Email

9. 3 Parts of an Email Address The First Part is the User Name mlee rbrown susansmith HRmanager

10. The Second Part is the @ Sign mlee@ rbrown@ susansmith@ HRmanager@

11. The Third Part is the ISP Name (Internet Service Provider) mlee@yahoo.com rbrown@att.net susansmith@comcast.net HRmanager@sbcglobal.net

12. Salutations- How to Start Writing and Email • Dear Mr./ Dear Mrs./ Dear Ms./ Dear Miss • Hello Mr. Brown, • Dear Mary, • Hi Mary, • Hey Mary, Roral/FACE/VESL Computer Lab Email

13. Signing Off- How to Finish an Email • Sincerely yours, • Best wishes, • See you soon, • I look forward to hearing from you, • Thank you, • Thanks, Roral/FACE/VESL Computer Lab Email

14. Parts of an Email Email Address marylee@gmail.com Subject of Email Meeting Hi Mary, I can meet with you tomorrow at 10:00 in my office. Please let me know if that time is ok. See you at work, Susan Salutation Body of Email (Message) Signing Off Send Roral/FACE/VESL Computer Lab Email

15. Attaching Documents • I attached ___________________________. • I’ve attached _________________________. • Please see the attached ________________. What can you attach to an email? • Word Documents • PowerPoints • Excel Spreadsheets • Photos Roral/FACE/VESL Computer Lab Email

16. Attaching a Document marylee@gmail.com Meeting Hi Mary, I can meet with you tomorrow at 10:00 in my office. I attached the meeting agenda. Please let me know if that time is ok. See you at work, Susan Click here one time to insert attachment Attachment Roral/FACE/VESL Computer Lab Email

17. Should You Use Emojis in Emails? • Emojisare okay to use in emails to family and friends. • Emojisare not okay to use in work emails. Roral/FACE/VESL Computer Lab Email

18. Sending Emails Opening phrases Closing Phrases Please contact me again if you need any more information. Let me know if you have any questions. I look forward to hearing from you. See you at work. Take care. • Thank you for your email. • Thank you for contacting me. • This email is a follow up to our phone conversation. Roral/FACE/VESL Computer Lab Email

19. Reason for Writing • This email is to _______________________________. • I am writing to _______________________________. • Could you please _____________________________? • Would you please _____________________________? • Please email me ______________________________. • Just a reminder _______________________________. • Unfortunately ________________________________. • I’m sorry but ________________________________. • I apologize for ________________________________. Roral/FACE/VESL Computer Lab Email

20. Email Hi Mary, Just a quick note to confirm that I’m coming to San Francisco on May 5, and I’ll stay there until May 7. I hope we can meet to discuss our project for next year. Please let me know when it would be a good time to meet. See you soon, Joe Roral/FACE/VESL Computer Lab Email

21. Email Writing Practice Write two e-mails on separate sheets of paper. The first email is to your teacher to tell her you will be absent from school. Remember to include the days you will be absent, the reason you will be absent, and when you will return. Remember to use an appropriate salutation and closing. The second email is to your friend to ask her if she would like to meet for dinner after work. Remember to include the day, date, time, and name of the restaurant. Remember to use an appropriate salutation and closing. Roral/FACE/VESL Computer Lab Email

22. Work with a partner. Share your emails with your partner. Your partner needs to reply to your emails. Roral/FACE/VESL Computer Lab Email