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Asset Management & Performance Based Maintenance Florida Department of Transportation

FLORIDA DEPARTMENT OF TRANSPORTATION. Asset Management & Performance Based Maintenance Florida Department of Transportation. Michael E. Sprayberry, P.E. State Administrator for Maintenance Contracting January 30, 2008. Florida DOT Breakdown. 7 Districts, 1 Turnpike Enterprise

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Asset Management & Performance Based Maintenance Florida Department of Transportation

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  1. FLORIDA DEPARTMENT OF TRANSPORTATION Asset Management &Performance Based MaintenanceFlorida Department of Transportation Michael E. Sprayberry, P.E.State Administrator for Maintenance ContractingJanuary 30, 2008

  2. Florida DOT Breakdown • 7 Districts, 1 Turnpike Enterprise • 35 Maintenance Areas • 67 Counties • 7092 Employees • 2881 Maintenance Employees

  3. Florida District Layout

  4. Florida Statistics • 22nd in Total Area • 26th in Land Area • 4th in Population • 12,066 Centerline Miles • 42,022 Lane Miles (Ranks 12th) • 3rd in Vehicle Miles Traveled • 4th in Bridge Deck Area

  5. Overview • Mission, Goals, and Objectives (f.s. 334.046) • Ensure that 80% of the pavement on the State Highway System meets department standards • Ensure that 90% of the department-maintained bridges meet department standards • Ensure that the department achieves 100% of the acceptable maintenance standard on the State Highway System

  6. Resurfacing Program • Objective: 80% of pavement on the State Highway System meets department standards • Annual Condition Survey • Ride Quality • Crack Severity • Rutting • Operating Policy: Resurface 5.9% (1 / 17th) of the State Highway System • Currently 83.5% of the lane miles meet Department standards

  7. Bridge Program • Objective: 90% of state maintained bridges meet department standards • Inspections conducted on all bridges (6,503 State and 5,061 Local) at least every 2 years; determine need for: • Preventive maintenance • Major or minor repair work • Replacement • Operating Policy: Program replacement of bridges within 6 years of deficiency identification • Currently 93% of our bridges meet Department standards

  8. Asset Management Systems • Objective: Ensure that the department achieves 100% of the acceptable maintenance standard on the State Highway System • Roadways Characteristics Inventory (RCI) • Maintenance Management System (MMS) • Maintenance Rating Program (MRP) • Asset Maintenance Contracts (AMC)

  9. Maintenance Funding

  10. Safety Preservation Capacity Funding Priorities

  11. Major Funding Sources

  12. Roadway Characteristics Inventory (RCI)

  13. Roadway Characteristic Inventory is a depository of the departments roadway assets This includes the quantities of lane miles, guardrail, mowing, sidewalk and other items that make up the State Highway System Roadway Characteristics Inventory (RCI)

  14. The Office of Maintenance’s budget program depends on the accuracy of the RCI data The Area Maintenance Offices are responsible for inputting maintenance features and characteristics into the RCI system 79 Features (description of the characteristic group) 271 Characteristics Roadway Characteristics Inventory (RCI)

  15. The Maintenance Budget process accumulates the data from RCI and runs it though a variety of formulae to create the workload for the Maintenance Yard (Area) Roadway Characteristics Inventory (RCI)

  16. Maintenance Rating Program (MRP)

  17. Maintenance Rating Program • Maintenance Rating Program (MRP) is a method of conduction a visual and technical evaluation of actual highway maintenance conditions • By Statute, 100% of roads on the State Highway System must achieve the maintenance standard • The maintenance standard for every State roadway is achieving an MRP target score of 80 or above • Operating Policy: Provide full funding required to achieve the MRP target score for 100% of State roads • The statewide Maintenance Rating Program achieved a score of 82 for fiscal year 2006/2007.

  18. Maintenance Rating Program • Each District is evaluated 3 times per year • Each District has a rating team composed of two team members • Each sample point is 1/10th mile (528 feet) long • Evaluations are conducted on foot for detailed visual and instrumental analysis • Each 528-foot roadway segment is evaluated against established standards and given a Pass or Fail rating for each characteristic

  19. Maintenance Rating Program • Random sample points are generated from RCI data at Central Office • Each District prints their random sample points on a coding form, sorted by: • maintenance area • roadway ID # • location mile post • facility type • Pass/Fail ratings are recorded on paper for later entry into the mainframe MRP computer

  20. Maintenance Rating Program

  21. Maintenance Rating Program • The roadways within a maintenance area are divided into four roadway classifications (facility types): • Rural Limited Access (Interstates outside of cities) • Urban Limited Access (Interstates within cities) • Rural Arterial (All non-Interstate outside of cities) • Urban Arterial (All non-Interstate within cities) • 30 points per facility type per maintenance area

  22. Maintenance Rating Program • MRP is divided into five categories (elements) and each element is further divided into characteristics: • Roadway (9) • Roadside (5) • Traffic Services (9) • Drainage (6) • Vegetation and Aesthetics (7)

  23. Maintenance Rating Program • Roadway consists of 9 characteristics: • Flexible Pavement Pothole • Flexible Pavement Edge Raveling • Flexible Pavement Shoving • Flexible Pavement Depression/Bump • Flexible Pavement Paved Shoulder/Turnout • Rigid Pavement Pothole • Rigid Pavement Depression/Bump • Rigid Joint Cracking • Rigid Pavement Paved Shoulder/Turnout

  24. Maintenance Rating Program • Roadside consists of 5 characteristics: • Unpaved Shoulder • Front Slope • Slope Pavement • Sidewalk • Fence

  25. Maintenance Rating Program • Traffic Services consists of 9 characteristics: • Raised Pavement Markers • Striping • Pavement Symbols • Guardrail • Attenuators • Signs less than 30 SF • Signs greater than 30 SF • Object Markers • Highway Lighting

  26. Maintenance Rating Program • Drainage consists of 6 characteristics: • Side and Cross Drains • Roadside and Median Ditches • Outfall Ditches • Inlets • Miscellaneous Drainage Structures • Roadway Sweeping

  27. Maintenance Rating Program • Vegetation Aesthetics consists of 7 Characteristics: • Roadside Mowing • Slope Mowing • Landscaping • Tree Trimming • Curb and Sidewalk Edging • Litter Removal • Turf Condition

  28. Maintenance Rating Program • All characteristics are evaluated against an established performance standard. These standards are described in great detail in the MRP Handbook • Where the MRP Handbook does not apply, Department Design Standards are used

  29. Maintenance Rating Program • Each characteristic is assigned a weighted factor based on its importance to the safety and preservation of the roadway system • Each element is also assigned a weighted factor placing more importance on safety items

  30. Maintenance Rating Program • Numerical ratings (MRP Scores) are calculated for each facility type • Scores for facility types are weighted according to total number of miles of each facility type • An overall MRP Score is calculated from the MRP Score of each facility type • The overall MRP Scores for maintenance areas are rolled up into an overall Statewide MRP Score, which is then reported to the Executive Committee as Florida’s “Report Card”

  31. Maintenance Rating Program Example: Score for Urban Limited Access 82 Score for Urban Arterial 84 Score for Rural Limited Access 80 Score for Rural Arterial 76 Total Score for the maintenance area 81

  32. Flexible Pothole- No defect is greater than ½ square foot in area and 1 ½ inches deep. No previous base is exposed in any hole. Flexible Edge Raveling- 90% of the total roadway edge is free of raveling. No continuous section of edge raveling 4 inches or wider exceeds 25 feet in length. Roadway Characteristics Inventory (RCI) MRP Performance Criteria

  33. Raised Pavement Markers- 70% of the required markers are functional (reflective). No more than 100 feet of continuous centerline or lane line is without a reflective marker. Guardrail- Each single run functions as intended. Signs (Greater than 30 sq. ft.)- 85% of the signs are functioning as intended. MRP Performance Criteria

  34. Inlets- 85% of the opening is not obstructed. Side/Cross Drain- 60% of the cross-sectional area of each pipe is free of obstructions and functions as intended. Litter Removal- The volume of litter does not exceed 3 cubic feet per 1 acre excluding all travel way pavement. MRP Performance Criteria

  35. Turf Condition- Turf in the mowing area is 75% free of undesired vegetation. Landscaping- Vegetation is maintained in a healthy, attractive condition. Slope Mowing- Not more than 2% of vegetation exceeds 24 inches high. This excludes allowable seed stalks and decorative flowers allowed to remain for aesthetics. The area shall be evaluated in accordance with the mowing guide as a minimum. MRP Performance Criteria

  36. Maintenance Rating Program • MRP Scores provide information used to schedule and prioritize maintenance activities • The evaluated characteristics correspond to features in the RCI system and to activities in our Maintenance Management System (MMS) • MRP Scores are compared with work efforts from the maintenance areas captured in MMS • Reports are generated to compare MMS-reported work efforts to an overall MRP Score of 80

  37. Asset Maintenance Contracting (AMC)

  38. Asset Maintenance Contracting is innovative, long-term, performance-based contracting encompassing all (or most) maintenance functions required to serve the public and maintain the roadways within specific roadway corridors or entire geographical areas. Used to be called Asset Management Asset Maintenance Contracting

  39. Performance Based, not Work Document based Long term contracts 5 to 10 years with renewals Fixed lump sum monthly payments Dynamic - Asset Maintenance Contracts are written to require Contractor to use the most current policies and procedures – this ensures a “dynamic” contract – website holds complete list of contract documents Performance Measures and Assurances Key Elements of AM Contracts

  40. Maintain road system according to performance measures as outlined in the AM Scope and according to established Department policies, procedures, and guidelines Evaluate Contractor in 2 ways Compare actual performance to performance measures using the pre-existing MRP concept Grade Contractor semi-annually through AM Monitoring Plan (new) Expectations and Evaluations

  41. Pre-determined reductions in payment (disincentives) for failure to meet established performance measures Semi-annual Contractor Performance Ratings (AM Monitoring Plan) Technical proposals are made part of contract terms quality control plans, staffing, management approach Future contracting contingent upon satisfactory performance history Past performance will be a factor in scoring technical proposals Performance Measures

  42. Most specific performance measures primarily related to safety items Additional disincentive categories (non-MRP) “Catch-all” disincentive for violation of any policy, procedure, guideline, etc. “Catch-all” disincentive for violation of submitted Technical Proposal Performance Measures

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