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Performance-Based Incentive System

Performance-Based Incentive System. Executive Order No. 80, s. 2012 – “Directing the Adoption of a Performance-Based Incentive System for Government Employees”. Performance-Based Incentive System. Performance-Based Incentive System. What existing incentive system do we have now?.

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Performance-Based Incentive System

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  1. Performance-Based Incentive System Executive Order No. 80, s. 2012 – “Directing the Adoption of a Performance-Based Incentive System for Government Employees”

  2. Performance-Based Incentive System Performance-Based Incentive System What existing incentive system do we have now? • No distinction between the NPAs and PAs • Everybody is rewarded/Across-the-board bonus • Reward becomes a disincentive for good performers or PERFORMING ASSETS (PAs) • Culture of mediocrity is being propagated Executive Order No. 80, s. 2012

  3. Performance-Based Incentive System Performance-Based Incentive System Need to come up with a fair incentive system: / Rationalize the current incentive system /Strengthen performance monitoring and appraisal system based on existing systems like the OPIF, Strategic Performance Management System of CSC, and the RBPMS / Improve service delivery by the bureaucracy by linking personnel incentives to the bureau or delivery unit’s performance Executive Order No. 80, s. 2012

  4. BOTTOM – UP PLANNING & BUDGETING Performance-Based Incentive System 1. Productivity Enhancement Incentive • P5,000 across-the-board 2. Perfomance-Based Bonus (PBB) • Top-up Bonus for personnel of bureaus or delivery units based on their contribution to the accomplishment of their Department’s overall targets and commitments Executive Order No. 80, s. 2012

  5. Performance-Based Incentive System Strategies in Adopting the PBB • Flexibility shall be given to heads of departments to suit the PBB system to the nature of their operations • Adoption of a communications strategy and publication of performance targets and accomplishments in the website to ensure transparency and accountability Executive Order No. 80, s. 2012

  6. Performance-Based Incentive System Criteria and Conditions to Qualify for PBB • Achieved at least 90% of MFO targets and Priority Program targets agreed with the President under the five (5) Key Result Areas of EO 43; • Meet 2 to 3 good governance conditions/ requirements set by the AO 25 Task Force annually under the performance drivers of the RBPMS; • Financial stewardship - mandatory posting of budget reports (Agency Transparency Seal); posting of all invitations to bid and awarded contracts in the PHILGEPS; and liquidation of all cash advances for the year within the reglementary period • Internal process efficiency - establishment of a Citizen’s Charter or its equivalent • Bureaus within the Department meeting above conditions are forced ranked and their respective personnel. Executive Order No. 80, s. 2012

  7. Performance-Based Incentive System Performance Categories Department Secretaries shall rank the bureaus or delivery units, including attached agencies, according to their performance following a normal distribution curve. Executive Order No. 80, s. 2012

  8. Performance-Based Incentive System Performance Categories 2. For 2012, the Bureau Heads shall rate employees using their respective Performance Appraisal Systems Executive Order No. 80, s. 2012

  9. PBB Distribution PBB for “BEST” bureaus (Top 10% of ranked bureaus) PBB for “BETTER” bureaus (Next 25% of ranked bureaus) P35,000 (max) No PBB for “POOR” bureaus that did not meet 90% of targets (Remaining 15% of ranked bureaus) PBB for “GOOD” bureaus (Next 50% of ranked bureaus) P25,000 (max) PBB P15,000 (max) P5,000 P5,000 P5,000 P5,000 PEI No PBB for Bureaus whose accomplishment is less than 90% of targets

  10. Performance-Based Incentive System PBB Rates of Incentives Executive Order No. 80, s. 2012

  11. BOTTOM – UP PLANNING & BUDGETING Performance-Based Incentive System Coverage All Departments/Agencies, other Offices of the National Government, State Universities and Colleges (SUCs), and Government-Owned or-Controlled Corporations (GOCCs) are covered. The Governance Commission on GOCCs (GCG) is encouraged to adopt the policies and principles in the EO and issue guidelines for GOCCs covered under RA 10149, pending formulation of a compensation system for GOCCs. Executive Order No. 80, s. 2012

  12. BOTTOM – UP PLANNING & BUDGETING Performance-Based Incentive System Funding for PBB • The PEI and PBB top-up bonus shall be sourced from the Miscellaneous Personnel  Benefits Fund (MPBF) • For GOCCs, the same shall be sourced from their corporate funds Executive Order No. 80, s. 2012

  13. BOTTOM – UP PLANNING & BUDGETING Performance-Based Incentive System 2012 Implementation Schedule Executive Order No. 80, s. 2012

  14. BOTTOM – UP PLANNING & BUDGETING Performance-Based Incentive System Phases of PBB Implementation FY 2015 FY 2014 FY 2013 3rd-4th Q 2012 2nd to 3rd Q 2012 Executive Order No. 80, s. 2012

  15. Thank You Executive Order No. 80, s. 2012

  16. MEMO CIRCULAR NO. 2012-05 DATED JANUARY 14, 2013…….1/8 • GUIDELINES TO CLARIFY THE ELIGIBILITY AND RANKING OF PERSONNEL IN LINE WITH THE GRANT OF PERFORMANCE-BASED BONUS FOR FY 2012… a) The personnel are still in the service as of November 30, 2012 and have rendered at least four (4) months of service as of said date;

  17. GUIDELINES….. 2/8 • Employees belonging to the 1st & 2nd levels should receive a rating of at least “SATISFACTORY” under the CSC-approved Performance Appraisal System (PAS); • Officials at the 3rd level should receive a rating of at least “VERY SATISFACTORY” under the Career Executive Service Performance Evaluation System (CESPES). Payment of the PBB to them shall be based on the results of the CESPES;

  18. GUIDELINES… 3/8 d) Other Officials not covered by the CESPES should receive a rating of at least “SATISFACTORY” under the existing Performance Appraisal System of the Department/Agency; e) The contractual and casual personnel who may be entitled to the PBB shall be those whose compensation are charged to the lump sum appropriation under Personal Services;

  19. GUIDELINES….. 4/8 • …or those occupying positions in the DBM-approved contractual staffing pattern of agencies concerned. They may be included in the ranking along with the regular personnel; f) Personnel on detail to another government agency for three (3) months or more as of November 30, 2012 shall be included in the ranking of employees in the recipient agency which rated his/her performance;

  20. GUIDELINES…. 5/8 g) Personnel on scholarship may be included in the ranking, provided they qualify based on the performance criteria established by the Performance Management Group (PMG) and approved by the Agency Head; h) The PBB of employees on part-time basis shall be pro-rated corresponding to the services rendered;

  21. GUIDELINES… 6/8 • Personnel found guilty of administrative and/or criminal cases filed against them and METED PENALTY IN FY 2012 shall not be entitled to the FY 2012 PBB. If the penalty meted out is only a REPRIMAND, such penalty shall not cause the disqualification to the PBB; j) The Office of the Secretary (OSEC) in a Department or an equivalent unit in a Department-level agencies shall be considered as one (1) delivery unit to include the OSEC itself and ….

  22. GUIDELINES… 7/8 ….all the Offices of the Department Undersecretaries and Assistant Secretaries. All officials and employees within OSEC shall be ranked accordingly; k) The Third Level officials within the bureaus/offices/delivery units (such as the Bureau Directors and Assistant Directors) may be ranked in either of two (2) ways, ……

  23. GUIDELINES….. 8/8 ….SUBJECT TO THE RECOMMENDATION OF THE PERFORMANCE MANAGEMENT GROUP (PMG) and approval of the Agency Head: k.1 Include said officials in the ranking of personnel within each bureau/ office /delivery unit; or k.2 Include said officials in the ranking of personnel within OSEC.

  24. OTHER REQUIREMENTS 1. For proper review, attached agencies/offices are reminded to submit their PBB compliance requirements to their respective MOTHER DEPARTMENTS, which shall in turn consolidate and submit said reports to their respective Budget & Management Bureau, DBM. 2. To facilitate validation of the PhilGeps posting, Departments/Agencies are requested to indicate the Reference Number of the Invitations to Bid and the Project Title consistent with the number and title posted in the PhilGeps.

  25. Other requirements.. CITIZEN’S CHARTER…1/3 3.To facilitate the validation of Citizen’s Charter, Departments/Agencies should ensure compliance with Section 6 of the Anti-Red Tape Act of 2007 and Rule IV of its Implementing Rules and Regulations: a) The service standards known as the Citizen’s Charter enumerating the following was established:

  26. CITIZEN’S CHARTER ….2/3 i. Vision and Mission of the Agency ii. Frontline services offered iii. Step-by-step procedure in availing of frontline services iv. Employee responsible for each step v. Time needed to complete the procedure vi. Amount of fees (for a collecting agency) vii. Required documents viii. Procedure for filing complaints

  27. CITIZEN’S CHARTER…3/3 b) The Citizen’s Charter is posted as information billboards in all the service offices of the department/agency that deliver frontline services. c) The Citizen’s Charter is positioned at the main entrance of the office or at the most conspicuous place of all the said service offices. d) The Citizen’s Charter is published, written either in English, Filipino, or in local dialect.

  28. THANK YOU SO MUCH FOR LISTENING • HOPE YOU BELONG TO THE BEST DEPARTMENT/ BUREAU/ DELIVERY UNIT… • GOOD LUCK! ! !

  29. BOTTOM – UP BUDGETING for the FY2014 BUDGET PREPARATION DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012 December 20, 2012

  30. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION PURPOSE: • To provide participating agencies and LGUs with policy guidelines, processes, responsibilities and timelinesin the bottom-up budgeting approach to be applied in the preparation of the FY 2014 National Expenditure Program DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012

  31. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION DEFINITION: • An approach to preparing the budget proposal of agencies, taking into consideration the development needs of poor cities / municipalities as identified in their respective local poverty reduction action plans that shall be formulated with strong participation of basic sectors and civil society organizations. DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012

  32. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION KEY PLAYERS: DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012

  33. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION PARTICIPATING AGENCIES: DA, DAR, DEPED, DOE, DENR, DOH, DILG, DSWD, DOLE, DOT, DTI, TESDAand NEA COORDINATION & OVERSIGHT AGENCIES: DBM, DILG, DSWD, NAPC and NEDA DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012

  34. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION The Regional Poverty Reduction Action Team: Chair : DILG Regional Director Vice-Chair : DBM Regional Director Members : -Regional Directors of DA, DAR, DENR, DOH, DEPED, DOLE, DSWD, DTI, DOT, TESDA & NEDA -Representatives of DOE & NEA -A CSO Representative per province as identified by NAPC DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012

  35. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION The Local Poverty Reduction Action Team: • Chair : Local Chief Executive • Co-Chair : A CSO Representative • Members : Representatives from: • Non-government - 50% of total number • Government - 50% • -------- • 100% • Notes:At least 40% of total number shall be women. • CSO representative must be resident of the • city/municipality DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012

  36. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION Local Poverty Reduction Action Team Members: DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012

  37. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION FOCUS LGUs - Beneficiaries • From 609 LGUs to 1,233 LGUs DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012

  38. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION FOCUS LGUs - Beneficiaries • selected based on the: • Poverty incidence of at least 20% & poor population of at least 5000 individuals based on the 2009 Small Area Estimates (NSCB) and 2010 census data • high economic potential areas • exposure to high geo-hazard risk such as floods and landslides as identified by MGB DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012

  39. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION FOCUS LGUs in CAR DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012

  40. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION FOCUS LGUs in CAR DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3 series of 2012 dated December 20, 2012

  41. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION EMPOWERMENT PROCESS & BOTTOM-UP BUDGETING PROCEDURES: 1. Preparation for poverty reduction planning and budgeting NAPC & DILG organize capacity building activities on constructive engagement & participatory planning & budgeting for CSOs & LGUs in coordination with RPRATS: • Conduct of city/municipal Civil Society Assemblies • CSOs to identify and agree on a set of priority poverty reduction projects and measures that reflect grassroots community issues and demands, which they will advocate for inclusion in the LPRAP. DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012

  42. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION EMPOWERMENT PROCESS & BOTTOM-UP BUDGETING PROCEDURES: 1. Preparation for poverty reduction planning and budgeting • Selection of LPRAT co-chairperson & CSO signatories of the LPRAP • Elected CSO representatives will elect among themselves the co-chair of the LPRAT & the three representatives who will sign the LPRAP that must include: • A PantawidPamilya parent leader (if the LGU has no PP beneficiaries, a Parent Teacher Association representativecan serve as alternative); • A representative from a basic sector organization or cooperative (farmers & landless rural workers, artisanal fisherfolk, formal labor & migrant workers, workers in the informal sector, indigenous peoples & cultural communities, women, persons with disabilities, senior citizens, victims of calamities & disasters, youth & students, children, or urban poor • A third CSO representative who is a member of the city or municipal local development council DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012

  43. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION EMPOWERMENT PROCESS & BOTTOM-UP BUDGETING PROCEDURES: 1. Preparation for poverty reduction planning and budgeting • Updating of & validation of relevant economic & social data • LGUs to consolidate & update relevant information, statistics, and sex-disaggregated data for poverty reduction planning • Sources of Data: Community-Based Monitoring System (CBMS), Field Health Service Information System (FHSIS), Socio-Economic Profile, Social Protection & Dev’t Report, Operation Timbang Data, School Improvement Plans, administrative records of NGAs, National Household Targeting System; Participatory Situational Analysis Result (for Kalahi-CIDDS areas), & data from electric cooperatives on sitio & household electrification projects, etc. DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012

  44. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION EMPOWERMENT PROCESS & BOTTOM-UP BUDGETING PROCEDURES: 2. Conduct of LPRAP Workshop • Conducted to formulate a Local Poverty Reduction Action Plan (LPRAP); • taking into account relevant sections of the Comprehensive Development Plan (CDP), Comprehensive Land Use Plan (CLUP), Executive Legislative Agenda (ELA), & the Annual Investment Program (AIP) • With active participation of CSOs, BSOs & other • non-government stakeholders • With technical assistance from the RPRAT DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012

  45. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION EMPOWERMENT PROCESS & BOTTOM-UP BUDGETING PROCEDURES: 2. Conduct of LPRAP Workshop • The LPRAP shall identify the poverty reduction strategy to be undertaken by the LGU and other stakeholders • through a vote among its members • using clear criteria and a transparent & participatory process • incorporating good governance, gender mainstreaming and climate change mitigation/adaptation strategies • using the format in Annex B DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012

  46. BOTTOM-UP BUDGETING for the FY 2014 BUDGET PREPARATION EMPOWERMENT PROCESS & BOTTOM-UP BUDGETING PROCEDURES: All Poverty Reduction Projects must contribute to the following national government priorities: • Provision of Basic Social Services & Attainment of the Millenium Development Goals, including poverty reduction; • Hunger Mitigation and Elimination; • Job Generation & Inclusive Local Economic Development; and • Climate Change Adaptation/Mitigation and Disaster Preparedness. • Localities that experience a high prevalence of hunger shall include hunger mitigation/elimination programs • Localities that are situated in geohazard areas shall include disaster risk reduction/climate change adaptation programs DBM – DILG – DSWD – NAPC Joint Memorandum Circular No. 3, series of 2012, December 20, 2012

  47. Menu of Projects

  48. Menu of Projects

  49. Menu of Projects

  50. Menu of Projects

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