CREATING A MULTIPLE PAGE REPORT

1. CREATING A MULTIPLE PAGE REPORT Presented by: Dr. Ennis-Cole

2. OBJECTIVES • Set tab stops • Divide a document into sections • Change the vertical alignment of a section • Center a page between the top and bottom margins • Create a header with page numbers

3. OBJECTIVES • Create a table • Sort the rows in a table • Modify a table’s structure • Total a column of numbers with AutoSum • Format a table

4. Setting Tab Stops • Click the horizontal ruler where you want to set the tab stop • To remove the tab stop, click it and drag it off the horizontal ruler • To add a new tab stop on the ruler, make sure the style is left tab, select the list of titles and click the tick mark on the ruler, Word automatically inserts a left tab stop.

5. Formatting the Document in Sections • To insert a section break after the title, position the insertion point immediately to the left of the heading • Click Insert on the menu bar • Click the next page option and click OK - a double dotted line appears indicating that a new line is inserted

6. Changing the Vertical Alignment of a Section • Click the Print Preview button • Click the multiple pages button • Insert a section break to create a separate section • Move the insertion point within the section • Click File, Page Setup, layout tab and then select the vertical alignment option • Make sure the section appears in the Apply to list box, click OK button

7. To change the Vertical Alignment of the Title Page • Click File, Page Setup • Click layout tab • Click the vertical alignment tab, click center • Click OK

8. Inserting a Header or Footer • Click View on the menu bar, click Header and Footer • Type the header text, it will appear in subsequent pages • Click the switch between Header and Footer button, to insert Footer • To create headers for Odd and Even pages, Click Page setup, Layout tab, then select the different odd even check box.

9. To View the Header and Margins in Print Layout View • Click the Print Layout View button • Click the select Browse Object button • Click Browse by Page button • Click the Previous page button • Click next page button • Notice the header appears only on pages 2 and 3, it does not appear on the title page.

10. Creating a Blank Table • Place the insertion point where you want the table to appear in the document • Click the Insert Table button on the Standard toolbar to display a drop-down grid • Drag to select the desired number of rows and columns and then release the mouse button

11. To Insert a page break • Press Ctrl+End to position the insertion point at the end of the last paragraph in the report • Press Ctrl+Enter, a dotted line or Page Break appears in the document window • Click the Insert Table button on the standard toolbar to create a drop-down grid resembling a miniature table.

12. Entering Text in a Table • Refer to Figure 3-16 • To insert data into a table, verify that the insertion point is located in cell A1 • Type the content • Press the tab key to move around the cells inside the table • Save the document

13. Sorting Information in a Table • Click the cell D2 • Click the Sort Ascending button • Refer to Figure 3-21 to know about the ways to insert or delete table rows and columns • Click the row 2 • Click table, delete, and then click rows

14. Inserting Additional Rows and Merging cells • Click cell D4, press the tab key, a blank row is added to the bottom of the cell • Select the cells you want to merge, and then click the merge cells button on the Tables and Borders toolbar • Move the insertion point to the cell you want to split, click table on the menu bar and then click the Split cells button.

15. Using AutoSum to Total a Table column • Click the bottom cell in the Cost column • Click the AutoSum Button • Click the total to select it • Click table on the menu bar, click Formula • Click the Number Format list arrow and select only format with a dollar sign • Press the backspace key until only $#,##0 remains and click OK.

16. Formatting Tables • Switch to print layout view • Position the pointer anywhere and move it over the columns between C and D • Press and hold down the Alt key and the mouse button • While holding down the Alt key, drag the pointer to the left column C about 0.75 inches wide

17. To change the height of row 1 • Position the pointer over the bottom border of the header row • Press and hold down the Alt key and the mouse button • While holding down the Alt key, drag the pointer down until row 1 is about 1 inch high and then release the mouse button.

18. Aligning text within cells • Move the pointer to the top of column C until the pointer changes to a down arrow and select the entire column • Drag the pointer to column D as well • Click the Align Right button on the Formatting toolbar, click the Align Center button in the middle of the palette.

19. Changing borders • Place the insertion pointer within the table • Click the Line Weight list arrow on the tables and borders toolbar and click 21/2 pt • Move the draw table pointer to the upper- left corner of the table and click cell in row 1, the top border becomes a thicker line • Repeat Step 3 to draw a thicker line below the header row • Click the Line Style list arrow on the Tables and Borders toolbar, click No Border.

20. Adding Shading and changing to bold • Select the heading row of the table • Click the Shading Color list arrow • Point to the 5th gray square from left • Click the Gray-15% square, a light gray background appears now in the heading • Click the Bold button to make headings bold.

21. Rotating text in a cell • Select the heading row • Click the change text direction button to format the headings vertically in their cells • Select the heading row and then click change direction button again, observe the text flows from bottom to top • Click Close

22. Centering a table • Click anywhere in the table click Table, Properties box • Click Table tab if necessary • In the alignment section, click Center option • Click Ok and the table centers between the left and right margins • Save the document and click Print Preview button to view all the pages of the report.