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Presentation Skills Hiwa Aziz Mansurbeg 18/12-2013

Presentation Skills Hiwa Aziz Mansurbeg 18/12-2013. Objectives for Today. By the end of the session, you will be able to… utilize eye contact, body language and voice to your advantage in a presentation, apply the 3 A ’ s in preparing content for a presentation,

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Presentation Skills Hiwa Aziz Mansurbeg 18/12-2013

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  1. Presentation Skills Hiwa Aziz Mansurbeg 18/12-2013

  2. Objectives for Today • By the end of the session, you will be able to… • utilize eye contact, body language and voice to your advantage in a presentation, • apply the 3 A’s in preparing content for a presentation, • develop good instructional design properties, and respond to questions in an effective manner.

  3. Podium Panic For some people, the thought of giving a presentation is more frightening than falling off a cliff, financial difficulties, snakes and even death!

  4. Dealing with Podium Panic • Audiences are forgiving • Nervousness is usually invisible • Be yourself • Practice deep breathing/ visualization/imagination-techniques • Begin in your comfort zone

  5. Check out the room in advance • Concentrate on the message • Begin with a slow, well prepared intro; have a confident and clear conclusion • Be prepared and practice

  6. Eye Contact • Never let them out of your sight. • Looking them in the eye makes them feel that they are influencing what you say. • Eye contact allows the presentation to approximate conversation—the audience feels much more involved.

  7. Body Language NO-NO’s • Lean on or grip the podium • Rock or sway in place • Stand immobile • Examine or bite your fingernails

  8. Body Language NO-NO’s • Cross your arms in front of your chest • Chew gum or eat candy • Click or tap your pen, pencil or pointer

  9. Body Language NO-NO’s • Lean into the microphone • Shuffle your notes unnecessarily • Tighten your tie or otherwise play with your clothing • Crack your knuckles • Jangle change or key in your pocket

  10. Voice • Voice Intelligibility(clearness) • Articulation • Pronunciation • Grammar • Voice Variability • Rate of speech • Volume • Tone • Emphasis

  11. Preparing Content • Analyze your AUDIENCE. • Define what ACTION you want them to take. • Arrange your ARGUMENT. 3 A’s

  12. Analyze Your Audience • What are their names, titles, backgrounds, reasons for attending, etc…? • What are their big concerns? • What are their objectives, fears, hot buttons, and attitudes? • What are their questions likely to be? • How much detail do they need?

  13. Define What Action • What action do you want the audience to take? • What will they feel, believe, and do after hearing your talk?

  14. Arranging Your Argument • Shake hands with the audience. • Get to the point. • Present your theme. • Develop your agenda point by point.

  15. Your turn!

  16. Visual Aids

  17. Visual Aids (not the stars of the show)

  18. Design Concepts • Big • Simple • Clear

  19. Big • Should be able to read everything from the back row • At least 28 pt, preferably 36 • Use the floor test

  20. Simple • No more than 6 lines • No more than 7 words per line

  21. Clear • Arial, Helvetica or Calibri • Blue background with yellow text • Avoid overuse of red, shadows, animation and transitions • Beware of busy backgrounds

  22. Myths about Time Management Time management is nothing but common sense. I do well in school, so I must be managing my time effectively. Time management? I work better under pressure. No matter what I do, I won’t have enough time! It takes all the fun out of life!!!

  23. Clear • Clip art should add to the content • Ditto on sound clips • Use a different background only to emphasize one slide

  24. Visual Aids should be on the speaker’s left.

  25. Your turn!

  26. Questions & Answers “Does anyone have any questions for my answers?” -Henry Kissinger

  27. Questions & Answers • Beginning of a whole new interactive presentation • Opportunity to make a point • Most presentations are won or lost here

  28. Questions & Answers • Anticipate lines of questioning • Rehearse • Don’t rank questions • Keep answers brief • Be honest • Avoid negative words • Don’t repeat negative questions • Clarify question • Move your eyes off questioner • If negative, end your response focused on somebody else

  29. THE RULE NEVER argue with a member of the audience.

  30. Instead… • Look at the questioner. • Listen to the whole question. • Pause before you respond. • Address the questioner, then move your eyes to others.

  31. Easy as A B C “I can’t Answer that question Because …, but I Can tell you…”

  32. “Better to keep your mouth shut and appear ignorant than open it and remove all doubt.” -Mark Twain

  33. “Make sure you have finished speaking before your audience has finished listening.” -Dorothy Sarnoff

  34. “The biggest problem with communication is the illusion that it has been accomplished.” -George Bernard Shaw

  35. “I always think a great speaker convinces us not by force of reasoning but because he is visibly enjoying the beliefs he wants us to accept.” -W.B. Yeats

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