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Oakland After School Programs

Oakland After School Programs. Evaluation Orientation Returning Coordinators 2011-12. Handouts. Detailed evaluation description Evaluation Timeline 2011-12 Site Visit Checklist CitySpan Tip Sheet Oakland OST Contact List Copy of this presentation Program Profile.

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Oakland After School Programs

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  1. Oakland After School Programs Evaluation Orientation Returning Coordinators 2011-12

  2. Handouts • Detailed evaluation description • Evaluation Timeline 2011-12 • Site Visit Checklist • CitySpan Tip Sheet • Oakland OST Contact List • Copy of this presentation • Program Profile Soft copies available at www.publicprofit.net

  3. Common Approach to OST Evaluation

  4. Point of Service Focused OST Evaluation

  5. Theory of Action

  6. Data Sources • CitySpan • Participation • Activities • Staffing • Site Visits • Site support (OUSD) • Point-of-service quality (all sites) • Surveys • Stakeholder input • Skill building and behavior changes • OFCY Quarterly Reports • School records • School-day attendance • Contributory outcomes

  7. What’s New for 2011-12? • YPQA • Newly-validated version for K-5 • Self-Assessment & Program Improvement • No staff academic climate survey • Survey Data • Raw files and Excel-based reporting tool • CitySpan • 21st CCLC reports built in

  8. YPQA Self Assessment – OUSD sites • September through November • Sites complete YPQA observation as a team • Develop improvement plan based on all available results; plan shared with OUSD, OFCY • More detail in the YPQA Basics training

  9. YPQA-Based Site Visits • Two rounds for most • Scheduling • Right month, right visitor • Varied activities • Email materials in advance to your visitor • Notify program staff • During the visit • Independent observation of 3-4 activities • Reporting • Report within a week • Shared with site, OFCY, OUSD

  10. YPQA-Based Site Visits continued • Before Programming Starts (30 mins) • Overview of program • Key contextual items • During Programming (90 mins) • Independent observation of 3-4 activities • Brief follow-up questions for staff, as needed • After Programming (30 mins) • Brief follow-up questions for Site Coordinator, Staff

  11. YPQA-Academic Climate Domain • Academically oriented activities • “Enriched enrichment” • Almost never homework help

  12. Summing Up • CitySpan • Attendance due first Monday following each month • Contact CitySpan Help Desk for assistance • Site Visits • Fall semester (Oct-Dec) visit notes out now • Spring semester (Jan-Apr) visit notes in November

  13. Summing Up, Some More • Surveys • Language and format preferences in January • Survey methods workshop to come at future Citywide meeting • Reporting • Full 2010-11 Findings Report September 2011 • 2011-12 Interim Report in March 2012 • 2011-12 Findings Report in September 2012

  14. Questions, Concerns, Suggestions

  15. See you in ten minutes. Break!

  16. Program Profile • Performance • Point of Service Quality • Direct Outcomes • Contributory Outcomes

  17. Talk it Out

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