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Ministry of Transportation Pavement Marking Contract Renewal 2008. Objectives of PresentationIntroduce opportunity to IndustryClarify requirementsMeet with new prospective respondentsGet feedback from Industry. Ministry of Transportation Pavement Marking Contract Renewal 2008. HistoryBefore 2
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1. Pavement Marking Contract Renewal 2008
2. Ministry of Transportation Pavement Marking Contract Renewal 2008 Objectives of Presentation
Introduce opportunity to Industry
Clarify requirements
Meet with new prospective respondents
Get feedback from Industry Exciting new opportunity for Pavement Marking Contractors
Longer Term
Known Values
Long Term Planning
Clarification with requirements of new contract as well as bidding process
Nice to see the new faces and faces we have been fortunate to work with before
Its your chance to have your voice heard Exciting new opportunity for Pavement Marking Contractors
Longer Term
Known Values
Long Term Planning
Clarification with requirements of new contract as well as bidding process
Nice to see the new faces and faces we have been fortunate to work with before
Its your chance to have your voice heard
3. Ministry of Transportation Pavement Marking Contract Renewal 2008 History
Before 2004
Ministry of Transportation operated program
Specialized teams from Lower mainland
7 ministry crews for long line painting
Typical April October season Provincially
Provincially
4. Ministry of Transportation Pavement Marking Contract Renewal 2008 History
2004 Present
Alternative Service Delivery program initiated in 2004
3 year contracts
2 year extension & amendment
3 Regions
South Coast (included thermoplastic)
Southern Interior
Northern Region Same period as Electrical and Inland Ferries
Extension
Uncertainty of Federal Regs of VOCs
Cost adjustments
Language clarification
Same period as Electrical and Inland Ferries
Extension
Uncertainty of Federal Regs of VOCs
Cost adjustments
Language clarification
5. Ministry of Transportation Pavement Marking Contract Renewal 2008 History
2004 Present (cont)
Approx. 28,000 line kilometers per year
Initial requirement was to take on incumbent staff & equipment
Present contracts expire December 15th, 2008 Contractors purchased equipment and employed MoT staffContractors purchased equipment and employed MoT staff
6. Ministry of Transportation Pavement Marking Contract Renewal 2008 Objectives of New Proposal
Create an open and competitive market
Create an agreement that allocates the risk to those best able to manage it.
Provide an environment that fosters innovative thinking and positive partnerships
Different SA boundaries
Economic analysis
Experience
Other Jurisdictions
Ensure clarity and evaluate risks
Even though prescriptive, we are hoping that some innovations will arise
We want your experience with us to be a positive one
Different SA boundaries
Economic analysis
Experience
Other Jurisdictions
Ensure clarity and evaluate risks
Even though prescriptive, we are hoping that some innovations will arise
We want your experience with us to be a positive one
7. Ministry of Transportation Pavement Marking Contract Renewal 2008
Features of New Proposal Call
Term of contracts
5 years Dec 16/2008 to Dec 15/2013
Economic analysis
Viable size of contract
Reasonable length of contract for return
Consultation with Bonding agencies
Allows for life cycle management by contractor
Contractor is better able to forecast into the future
Consultant did comparison to several jurisdictions
Bonding companies are comfortable with 5 years
5 years allows contractors to get a good feel for the inventoryConsultant did comparison to several jurisdictions
Bonding companies are comfortable with 5 years
5 years allows contractors to get a good feel for the inventory
8. Ministry of Transportation Pavement Marking Contract Renewal 2008 Features of New Proposal Call
Contract Areas
Approx. $9 million in provincial contracts per annum
7 Areas
Order of proposal calls
North West & North East
Thompson Cariboo & Kootenay
Lower Mainland, Vancouver Island & Okanagan
Maximum number of contract areas per contractor
4 areas per contractor Refer to map on next pageRefer to map on next page
9. Ministry of Transportation Pavement Marking Contract Renewal 2008
10. Ministry of Transportation Pavement Marking Contract Renewal 2008 Features of New Proposal Call
Thermoplastic and Crosshatching are not included in contracts
Quantities are variable from year to year
Will be tendered in the traditional method
Contract Structure
Routine
Quantified
Additional
Routine
varies from 93% to 35%
Routine is similar to R & B where there is the same location that receives the same service on a scheduled basis.(Inspections, R/A Maintenance)
Quantified
varies from 65% to 7%
Additional
Works that are above and beyond the contract value (extra work)
Historic Additional values will be presented at RFP stageRoutine
varies from 93% to 35%
Routine is similar to R & B where there is the same location that receives the same service on a scheduled basis.(Inspections, R/A Maintenance)
Quantified
varies from 65% to 7%
Additional
Works that are above and beyond the contract value (extra work)
Historic Additional values will be presented at RFP stage
11. Ministry of Transportation Pavement Marking Contract Renewal 2008 Features of New Proposal Call
Contract Structure
Routine (Defined Inventory)
Category 1 All lines on Class 1 roads that will need to be painted on an annual basis.
Category 2 Centre, median, and lane lines for class 2 & 3 roads to be painted on an annual basis.
Routine is a known value with known locations from year to year which will allow better planning of contractor resources
This is a Lump Sum component Routine varies from 93% to 35%
Routine is similar to R & B where there is the same location that receives the same service on a scheduled basis.
Inspections, R/A Maintenanceetc
Example of Routine Cat 1 Freeways, roads with 10,000 per day
Example of Routine Cat 2 Higher volume roads over 1,000 per day - Numbered routesRoutine varies from 93% to 35%
Routine is similar to R & B where there is the same location that receives the same service on a scheduled basis.
Inspections, R/A Maintenanceetc
Example of Routine Cat 1 Freeways, roads with 10,000 per day
Example of Routine Cat 2 Higher volume roads over 1,000 per day - Numbered routes
12. Ministry of Transportation Pavement Marking Contract Renewal 2008 Features of New Proposal Call
Contract Structure
Quantified (Category 3)
All other longitudinal lines not included in Routine.
Side roads
Edge lines on Category 2 roads
Quantified Value represents only a part of over all inventory
Implies cyclical painting requirements
Quantified varies from 65% to 7%
Quantified values are based on roughly half of the inventory that would be classed as Quantified
Expectation is that the contractor will not be painting the same roads every year.Quantified varies from 65% to 7%
Quantified values are based on roughly half of the inventory that would be classed as Quantified
Expectation is that the contractor will not be painting the same roads every year.
13. Ministry of Transportation Pavement Marking Contract Renewal 2008 Features of New Proposal Call
Contract Structure
Quantified (Category 3) Cont
Planned based on need/priority
annual inspection of the inventory to base decisions on. (LCR)
A quantified plan by contractor
Some ministry input
Quantified is a known quantity from year to year which will allow better planning
This is a lump sum component with a derived unit price
The over all inventory is greater than the annual Quantified value
Painting will be cyclical
Expectation is that the contractor will prioritize on an annual basis
Contractor will develop plan with the input of the coordinatorsThe over all inventory is greater than the annual Quantified value
Painting will be cyclical
Expectation is that the contractor will prioritize on an annual basis
Contractor will develop plan with the input of the coordinators
14. Ministry of Transportation Pavement Marking Contract Renewal 2008 Features of New Proposal Call
Contract Structure
Additional Works not included in Upset Price
New Longitudinal Line on New Pavement (Projects) with separate bid price.
Additional work from new funding sources but paid for at derived unit rates for additional works
Considering including a mobilization allowance for Gulf Islands & QCI Extra Work
These units are for 2 separate activities
New Long Line for projects
includes layout
payment by bid price
2 coats
We will have historical values in order for the contractor to have a better sense on what may be expected.
Other Additional is when more funding becomes availableExtra Work
These units are for 2 separate activities
New Long Line for projects
includes layout
payment by bid price
2 coats
We will have historical values in order for the contractor to have a better sense on what may be expected.
Other Additional is when more funding becomes available
15. Ministry of Transportation Pavement Marking Contract Renewal 2008 Contractors Quality Plan
Will include Processes and procedures for significant elements of work
With one activity it can be short and easy to understand and use.
Painting work instructions
QC/QA processes
Traffic Management
Safety Plan WI for crew on Trucks
How you are doing your QC/QA
Whos responsible
When your going to do it
More outlined in RFPWI for crew on Trucks
How you are doing your QC/QA
Whos responsible
When your going to do it
More outlined in RFP
16. Ministry of Transportation Pavement Marking Contract Renewal 2008 Materials and adoption of neighboring jurisdictions RPLs
British Columbia Ministry of Transportation
Alberta Department of Transportation and Utilities
Washington State Department of Transportation
Idaho Transportation Department
Alaska Department of Transportation and Public Utilities Volatile Organic Compound (VOC) Concentration Limits for Architectural Coatings Regulations
Effective 3 years from published date
< 150 vocVolatile Organic Compound (VOC) Concentration Limits for Architectural Coatings Regulations
Effective 3 years from published date
< 150 voc
17. Ministry of Transportation Pavement Marking Contract Renewal 2008 Testing requirement and criteria
Minimum 2 per day per crew (14 days later)
Representative of the line type accomplishments
Standard, well defined tests for elements such as;
Dimensions
Night Time Retro-Reflectivity
Durability
2 tests per operational day for every crew
If 90% of work that day was on edge line- test should be on edge line
These will be outlined in our Introduction to the Specifications2 tests per operational day for every crew
If 90% of work that day was on edge line- test should be on edge line
These will be outlined in our Introduction to the Specifications
18. Ministry of Transportation Pavement Marking Contract Renewal 2008 Digital Pavement Marking Measuring Instrument (DPMMI)
Date
Time
Location (GPS Capability)
Speed of vehicle
Paint application thickness (wet mils)
Distance painted
Glass bead application rate
Road temperature and air temperature
Provides QC/QA benefits to contractor and Quality Audit information to Ministry
MoT ability to monitor from time to time
Only 3 PM Coordinators
Will provide evidence of accomplishments and conformance level
We will be asking for Raw data
Could provide contractors with useful operational infoMoT ability to monitor from time to time
Only 3 PM Coordinators
Will provide evidence of accomplishments and conformance level
We will be asking for Raw data
Could provide contractors with useful operational info
19. Ministry of Transportation Pavement Marking Contract Renewal 2008 Specifications
Longitudinal Pavement Markings
Longitudinal Markings.doc
Longitudinal Pavement Markings on New Projects
New Longitudinal Markings
Establish passing zones for new works and maintenance of existing zones Review Specs Highlights
Passing Zones
In our Manual of Signs and Pavement Markings
Contactors resp.
Const. contractor will supply some controlReview Specs Highlights
Passing Zones
In our Manual of Signs and Pavement Markings
Contactors resp.
Const. contractor will supply some control
20. Ministry of Transportation Pavement Marking Contract Renewal 2008 Payment schedule
Jan 15%
Mar 15%
May 15%
July 20%
Sept 20%
Dec 15%
Additional Works paid by invoice Ask Industry if this make sense to them
Additional Works paid by InvoiceAsk Industry if this make sense to them
Additional Works paid by Invoice
21. Ministry of Transportation Pavement Marking Contract Renewal 2008 Annual Adjustment Process
Indices & Weights
Paint Index weighted @ 50%
Labour Index weighted @ 21%
Accommodation Index weighted @ 7%
Fuel Index weighted @ 2%
Other 20% resides in costs which are not as susceptible to inflation or are considered at time of bid
Calculated annually each year when the indices have been published for the prior year. Paint Index means the monthly industry price index for chemical products and miscellaneous manufactured products, Canada, produced by Statistics Canada as Table 329-0048 and available on CANSIM as vector v1576108, Canada, Industrial Paints
Labour Index North American Industry Classification System (NAICS), produced by Statistics Canada as Table 281-0039 and available on CANSIM as vector v1606354,
Accommodation Index means the monthly traveler accommodation services price index, British Columbia, Government clients, produced by Statistics Canada as Table 326-0013 and available on CANSIM as vector v2333954, British Columbia, Government clients
Fuel Index" means the monthly industry price index for non-metallic mineral products and petroleum and coal products, the annual average of the British Columbia, diesel fuel, produced by Statistics Canada as Table 329-0047 and available on CANSIM as vector v1575891, British Columbia, Diesel Fuel,
Draw date January 31 after contract year
Weights add up to 80% as the remainder are capital costs that are not influenced by inflationPaint Index means the monthly industry price index for chemical products and miscellaneous manufactured products, Canada, produced by Statistics Canada as Table 329-0048 and available on CANSIM as vector v1576108, Canada, Industrial Paints
Labour Index North American Industry Classification System (NAICS), produced by Statistics Canada as Table 281-0039 and available on CANSIM as vector v1606354,
Accommodation Index means the monthly traveler accommodation services price index, British Columbia, Government clients, produced by Statistics Canada as Table 326-0013 and available on CANSIM as vector v2333954, British Columbia, Government clients
Fuel Index" means the monthly industry price index for non-metallic mineral products and petroleum and coal products, the annual average of the British Columbia, diesel fuel, produced by Statistics Canada as Table 329-0047 and available on CANSIM as vector v1575891, British Columbia, Diesel Fuel,
Draw date January 31 after contract year
Weights add up to 80% as the remainder are capital costs that are not influenced by inflation
22. Ministry of Transportation Pavement Marking Contract Renewal 2008 Fleet Policy
Colour of equipment
Lights
Decals The exact requirements will be identified in the schedules within the RFPThe exact requirements will be identified in the schedules within the RFP
23. Ministry of Transportation Pavement Marking Contract Renewal 2008 Contract Administration
Completion Dates
Completion of Routine & Quantified Line
Dates may vary by Service Area Routine July
Quantified - OctoberRoutine July
Quantified - October
24. Ministry of Transportation Pavement Marking Contract Renewal 2008 Contract Administration
Ministrys Quality Plan
Purpose
To confirm products and services conform to Agreement
To ensure effectiveness of the contractors Quality Plan
To ensure consistency in the frequency, methods, and application of Quality Assessments This is the ministrys QP
Will demonstrate the process for MoT
Will ensure provincial consistency
Will be shared with the contractors once completedThis is the ministrys QP
Will demonstrate the process for MoT
Will ensure provincial consistency
Will be shared with the contractors once completed
25. Ministry of Transportation Pavement Marking Contract Renewal 2008 Contract Administration
Ministrys Quality Plan
Monitoring
Performance Testing
Quality Audits
Quality Audit Documentation Monitoring
The ongoing observation by assessment staff of the Pavement Marking Services and/or the Contractors Quality Plan.
Performance Testing
Random sampling of the pavement markings
Measures taken of any or all of the Detailed Performance Specifications
Contractor performance will dictate frequency
Increasing for areas of concern
Decreasing in areas where performance is good
Both positive and negative observations from monitoring activities are to be recorded and shared with the contractor.
Quality Audits
To verify performance
2 audits per month to start
Audit frequency will be adjustable
Review of all documentation for Operational day.
Quality Audit Documentation
DPMMI (Quality Control data)
Performance Tests by the contractor (QA data)
Monitoring records
Any NCRs and follow-up documentation
Location that the documentation pertains to
Date and crew the documentation represents
Special conditions such as inclement weather, road conditions, etc.
NCR Process
Description of Non-Conformance
Response Dates, Signatures, and Paper Flow
Required Correction
Root Cause Analysis
Corrective Action Plan
Monitoring
The ongoing observation by assessment staff of the Pavement Marking Services and/or the Contractors Quality Plan.
Performance Testing
Random sampling of the pavement markings
Measures taken of any or all of the Detailed Performance Specifications
Contractor performance will dictate frequency
Increasing for areas of concern
Decreasing in areas where performance is good
Both positive and negative observations from monitoring activities are to be recorded and shared with the contractor.
Quality Audits
To verify performance
2 audits per month to start
Audit frequency will be adjustable
Review of all documentation for Operational day.
Quality Audit Documentation
DPMMI (Quality Control data)
Performance Tests by the contractor (QA data)
Monitoring records
Any NCRs and follow-up documentation
Location that the documentation pertains to
Date and crew the documentation represents
Special conditions such as inclement weather, road conditions, etc.
NCR Process
Description of Non-Conformance
Response Dates, Signatures, and Paper Flow
Required Correction
Root Cause Analysis
Corrective Action Plan
26. Ministry of Transportation Pavement Marking Contract Renewal 2008 Existing BCGEU Agreement
MOU #5 - Regarding Privatization and Alternative Service Delivery (ASD)
http://www.bcgeu.bc.ca/files/FourteenthMasterAgreementFinal.pdf
Process will be started after all contracts are awarded. MOU #5
REGARDING PRIVATIZATION AND ALTERNATIVE SERVICE DELIVERY (ASD)
This Memorandum of Understanding pertains to contracts for ASD initiatives pursuant to Memorandum of Understanding #6 and contracts which have been minuted as a privatization pursuant to Article 36 of the Master Agreement which expire and are re-tendered during the term of the 14th Master Agreement. If re-tendered the Employer will stipulate that the successful bidder will offer employment to incumbent members of the previous employer's operation to fill available employment opportunities which are not assigned to the bidder's current employees. Such offers shall be made in order of seniority to staff currently performing the work of the available positions.
This Memorandum of Understanding will remain in effect for the term of the 14th Master Agreement.
MOU #5
REGARDING PRIVATIZATION AND ALTERNATIVE SERVICE DELIVERY (ASD)
This Memorandum of Understanding pertains to contracts for ASD initiatives pursuant to Memorandum of Understanding #6 and contracts which have been minuted as a privatization pursuant to Article 36 of the Master Agreement which expire and are re-tendered during the term of the 14th Master Agreement. If re-tendered the Employer will stipulate that the successful bidder will offer employment to incumbent members of the previous employer's operation to fill available employment opportunities which are not assigned to the bidder's current employees. Such offers shall be made in order of seniority to staff currently performing the work of the available positions.
This Memorandum of Understanding will remain in effect for the term of the 14th Master Agreement.
27. Ministry of Transportation Pavement Marking Contract Renewal 2008 RFP Process
Electronic Bidding Process
BC Bid
http://www.bcbid.gov.bc.ca
Proponents are required to register
Will receive BCe ID
Hotline available to contractors
Documents to be submitted electronically
$150 Per annum
Hotline has proved to be quite helpful
QP and Price submitted electronically
3rd Party are not electronic$150 Per annum
Hotline has proved to be quite helpful
QP and Price submitted electronically
3rd Party are not electronic
28. Ministry of Transportation Pavement Marking Contract Renewal 2008 RFP Process
Evaluation
3rd Party Documentation
Letter of Support from Bank
Undertaking to Provide Liability Insurance
Bid Security
Consent of Surety
Statutory Declaration
Format of documents must not be changed
Proposal will not be evaluated without 3rd Party Docs
These are to be submitted to Project Office (Signed hard copies)
Bid Security $75,000These are to be submitted to Project Office (Signed hard copies)
Bid Security $75,000
29. Ministry of Transportation Pavement Marking Contract Renewal 2008 RFP Process
Evaluation
Quality Plan 15%
Upset Price 70%
Routine Value
Quantified Value
Additional Work Unit Price 15%
Unit Price for (Projects) Will be some requirements in developing a quality plan
Will be providing a checklist
To be used as a guide
Upset Price
100% of work for 100% of U.P
100% of work for ??% of UP
Reduction of quantified work for Upset price
Additional work
Bid item for new line on new pavement (projects)
Will supply historical values for PMSAWill be some requirements in developing a quality plan
Will be providing a checklist
To be used as a guide
Upset Price
100% of work for 100% of U.P
100% of work for ??% of UP
Reduction of quantified work for Upset price
Additional work
Bid item for new line on new pavement (projects)
Will supply historical values for PMSA
30. Ministry of Transportation Pavement Marking Contract Renewal 2008 Tentative RFP Schedule This includes
3rd Party document evaluation
QP evaluation
Price evaluation
Independent review
Proponents will know in the 3rd round whether they were successful in the 1st round
This includes
3rd Party document evaluation
QP evaluation
Price evaluation
Independent review
Proponents will know in the 3rd round whether they were successful in the 1st round
31. Ministry of Transportation Pavement Marking Contract Renewal 2008 Questions?
For questions after presentation
Contact Dianne Froese
Dianne.Froese@gov.bc.ca
Nicole has handed out her card
Dianne Froese is the Maintenance Programs Procurement Manager Nicole has handed out her card
Dianne Froese is the Maintenance Programs Procurement Manager