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EUNIS 2006 -University of Tartu 30/6/2006. E-ADMINISTRATION IN UNIVERSITAT JAUME I. INTRODUCTION. New technologies are a fundamental part of our corporate image. Our management model is based on an integrated system: e-UJIER (Univ. ERP). An internally developed and maintained software .
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EUNIS 2006 -University of Tartu 30/6/2006 E-ADMINISTRATION IN UNIVERSITAT JAUME I
INTRODUCTION • New technologies are a fundamental part of our corporate image. • Our management model is based on an integrated system: e-UJIER (Univ. ERP). An internally developed and maintained software. • Electronic procedures are an advantage for students and staff. • Procedure automation permits reducing costs and avoids errors derived from changes of context.
Road book towards e-Administration Approval of UJI telematic normative. Identification and characterization of administrative procedures. Development of specific tools. Digital signature and its applications.
TELEMATIC NORMATIVE • Approved in 2001. • Regulates use of ICT in administrative procedures. • Creates ICT Advisory Council. • Establishes mechanisms of approval and publicity of software applications to be used. • Creates the Telematic Register. • Establishes a set of safety measures oriented to guarantee the proper completion of electronic procedures.
ADMINISTRATIVE PROCEDURES • Basic tools: • FAQ – procedure definition an characterization. • SPI – internal procedures system. • Portal of on-line administrative information.
Which unit, department or service manages the procedure? • Who are potential applicants? • Which is the object? • How can be initiated? • Which forms are required? • Which additional documents are needed? • Which is the deadline for applications? • Which normative regulates the procedure? • Where can be initiated the procedure? • Which unit, person or decision body makes a resolution? • Can the resolution be appealed? • Where can be found additional information on the subject? FAQ tool
SPI tool Main components: • Workflow definition. • Procedure signing (user/password). • Delegation of signature. • Integration with e-UJIer (Univ. ERP).
On-line administrative information tool Components • University Official Journal. • Open competitions, appointments... • Contract information. • Agreements.
A glance to UJI’s on-line administrative information tool • Portal of administrative information: • http://www.uji.es/CA/home_bouji.html • Administrative search engine: • http://e-ujier.uji.es/pls/www/!gri_www.euji05704 • Administrative procedures: • http://www.uji.es/CA/canals/infocampus
DIGITAL SIGNATURE • First step: agreement with regional government Certification Authority. • Deployment of digital certificates among community members: CLAUER project. • Infrastructure adjustment • Hardware: updating of personal computers • Software: • Authentication with digital certificates • Password change • Academic acts • Desktop tools with encryption and signature facilities.
CLAUER PROJECT • Goal: deployment of digital certificates • Critical elements of success: • Easiness of use. • Portability. • Versatility. • Low cost. • Capacity of attracting potential users.
CLAUER PROJECT • Creation of the device • Generic USB memory flash stick • Certificate storage cryptographically protected • Windows 2000/XP: • Clauer Software • Clablock access control . • Linux. • PKCS#11 module for Firefox and Mozilla. • Managing and debugging libraries used by the developing team (http://clauer.nisu.org).
CLAUER PROJECT • Deployment of certificates • Installation of User Register Points in the Campus in cooperation with regional government CA. • Identification and delivery of certificates using the Clauer as a support. • Training: • Staff • Professors • Webpage of the project. • Information for students. • http://clauer.uji.es/.
THE WAY AHEAD • Archiving and preservation of documents • Breaking digital divide • Security and risks control • Auditing
Main milestones Regulatory framework Tools: FAQ, SPI, Portal Digital signature E-Administration
Related links • Universitat Jaume I: • http://www.uji.es/ (EN) • Clauer project (official webpage): • http://clauer.uji.es/en (EN) • Clauer project (developing team): • http://clauer.uji.es/en (ES) Administrative procedures: • http://www.uji.es/CA/canals/infocampus (CA)