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Scanning and Imaging Your Vault

Scanning and Imaging Your Vault. Presented by: Eric Nejedly US Imaging, Inc. 3 Goals for Digital Documents. Preservation Access Security. Preservation How do I preserve the highest quality document?. Grayscaling Use Originals when Available Specific Area Enhancement

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Scanning and Imaging Your Vault

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  1. Scanning and ImagingYour Vault Presented by: Eric Nejedly US Imaging, Inc.

  2. 3 Goals for Digital Documents • Preservation • Access • Security

  3. PreservationHow do I preserve the highest quality document? • Grayscaling • Use Originals when Available • Specific Area Enhancement • Compare Like Samples

  4. Gray Scaling What is the difference?

  5. Gray Scaling • Images used to only be able to be scanned in a bi-tonal format • 256 Grays v. 2 • The LDS church required a gray scale image to achieve archival quality images • Grayscales are archival quality images • As of 2 years ago all media types can now be scanned to yield a gray scale image

  6. Originals when available

  7. Image Enhancements • Many Enhancements available • Know what you are getting!

  8. Standard Microfilm Scan

  9. Auto Crop & Auto Deskew

  10. Excess Border Removal

  11. Specific Area Image Enhancement

  12. Before

  13. After

  14. B & W TIFF

  15. Enhanced TIFF

  16. Compare Like Samples • Get your worst film/book and have every Vendor scan it

  17. Access • Industry Standard Formats • Documents Grouping and Indexing • Loaded into your current system

  18. Industry Formats • JPEG, TIFF, PDF, etc. • Watch out for proprietary image formats!

  19. Indexing • Can index any of the fields you index today • Grantor, Grantee, Instrument Date, Instrument Number, Legal Description, etc. • What will Oil & Gas want? • Title Companies?

  20. Keep it simple • Images can be formatted and loaded into your current Recording software

  21. Security • Make sure they remain your documents • An eye to the future – redaction

  22. Your Documents • Your documents should remain YOUR documents • Some vendors will resell them, check your contract

  23. Redaction • Sorry, it is coming • Capture Highest Quality Images Possible • Leads to less expensive redaction process • 300 dpi minimum, 400 dpi for older docs • OCR technology craves works best with high quality images

  24. Thank You • Questions????

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