READY End-Of-Grade Tests

READY End-Of-Grade Tests May, 2013

Ground Rules • No Cell Phones or Electronic Devices • Use to check email, make phone calls on breaks • Avoid sidebar conversations to respect presenter(s) • Share your thoughts and questions with the group • Treat one another with respect • May disagree, but must present your opposing thought in a professional manner • Don’t shoot the messenger

READY EOG:North Carolina Test Coordinators’ Policies and Procedures HandbookPublished September 2012

School Test Coordinator Responsibilities Handbook C1.05-07 • Accessibility • Cannot serve in role of Test Administrator • Must attend training • Develop and document school wide testing plan • Must include Accommodations documentation • All other Required Documentation applies • Account for and maintain security of test materials at all times • Store test materials in secure, locked location • Access limited to one or two school personnel

Required Documentation • School Testing Plan* • School Testing Schedule* • Training Sign-In Sheets • Testing Code of Ethics Affidavit • Testing Roster • Parent Testing Reminder • Test Administration Site Plan • Special Setting Site Plan • Materials Distribution List • Accommodations Documentation • Review of Accommodations Used During Testing Form • School Accountability Statement* • Test Day Certification Forms* *Submit to the Office of Accountability All documentation on SharePoint: Shared Documents – State Testing Information- School Testing Plan and Required Documentation

School Test Coordinator Responsibilities Handbook C1.05-07 • Accurately count, distribute, collect, count and return all secure test materials • Identify and train all test administrators • Establish School-based (locally defined) testing policies • All eligible students are tested • Reporting irregularities • Test Administrator material return procedures & location • Scheduled Extended Time • Maintain student confidentiality

Test Administrator’s Responsibilities Handbook C1.07-09 • Must be a certified CMS employee • Retired Teachers • Must receive training, including accommodations • Read Assessment Guide prior to training • Conduct unbiased test administration • Ensure student’s personal belongings are placed under their seats or at the front/back of the classroom • All students have access to appropriate test materials

Training EOG 6 Handbook C1.06 • School Test Coordinator (STC) and Test Administrator (TA) must attend training prior to testing • TA must read the appropriate Assessment Guide thoroughly prior to training (NEW) • Training must cover test materials, test security, Assessment Guide, N.C. Testing Code of Ethics, Testing Students with Disabilities and Guidelines for Testing Students Identified as LEP

Proctor’s Responsibilities Handbook C1.09-11 • Assigned regardless of the number of students testing • Must be 18 years or older and not currently a student enrolled in the K-12 public school system • Cannot be assigned to proctor in a room where a relative or ward is to be tested • Cannot serve with a test administrator who is a close friend

Proctors EOG 9 Handbook C1.09-11 • Proctors must be trained prior to testing • Testing Code of Ethics, Proctor’s Guide • Must be knowledgeable of what is expected • Cannot assist students nor be left alone with testing materials at any time • Includes picking up/returning test materials • Cannot read test directions

READY EOG: General Information

Eligible Students EOG 1 Handbook L3.01 • All students in membership at grades 3-8 including students who have been retained • Short-term suspension (10 days or less) are required to be tested • Long-term suspension must be provided the opportunity to test • Results are official (in student’s records) • Not included in accountability data

Eligible Students • Exemption • Students participating in the NCEXTEND1 • Students participating in the NCEXTEND2 ELA/Reading, NCEXTEND2 Mathematics and/or NCEXTEND2 Science assessments • LEP students scoring below Level 4.0 Expanding on the W-APT and who enrolled on or after June 13, 2012 are exempt from participating in the ELA/Reading • Students deemed medically fragile because of a significant medical emergency and/or condition • A medical exemption must be approved by NCDPI

Testing Window EOG 2-3 Handbook L3.02-03 • Regular Window • May 20 - 24 • Make-up Window • May 21 - 31 • EOG math administered in one day (NEW) • Two sections • Calculator Inactive • Calculator Active

Testing Schedule EOG 2 Handbook L3.02-03 • Testing ELA/Reading and Mathematics must occur on consecutive school days • The administration of ELA/Reading and Math does not have to occur on consecutive school days with the EOG Science assessment at grades 5 and 8 • Testing two subjects on one day is prohibited

Testing Schedule EOG 2 Handbook L3.02 • EOG assessments must be administered as early in the school day as the school schedule permits • All students at the same grade level within a school must be administered the appropriate EOG assessment at the same time on the same school day • Students at different grade levels cannot be administered assessments in the same classroom

Estimated Testing Time EOG 3 • Estimated Administration Time • 3 hours (180 minutes) • 2-Three minute breaks • Maximum Testing Time: 4 hours (240 minutes) • Additional 3-minute break every 60 minutes for students working beyond estimated administration time • Does not include time for general instructions or breaks

EOG Characteristics

READY EOG: Before Test Day

Test Security Procedures EOG 7 Handbook B1.01 • School personnel must NOT reproduce or disclose the contents of secure tests at any time • Secure test CANNOT be: • Copied, reproduced or paraphrased • Filed or used directly or indirectly during instructional activities

Test Security Procedures EOG 7 Handbook D1.01 • Secure test questions must NOT be used at any time during instruction or in resource materials (e.g,. study guides) • Materials with sample test questions must be shared with principal and STC before use • Teachers CANNOT provide instruction related to the content being tested on test day • Cannot use test items or test information as bases for additional review • Teachers CANNOT discuss specific items from the tests with students or colleagues

Access to Secure Test Materials EOG 8 • Must be limited to school personnel with legitimate need • School Test Coordinator and Principal • Test administrators Reading Aloud or Cueing the test have added level of confidentiality (NEW) • Imperative that Test Administrators serving in this role do not disclose any content of the test specifically or generally

Test Security Procedures EOG 8 Handbook B1.03 • Test Administrator must count and record the number of secure test materials • When materials are checked out from School Test Coordinator • Before distributing to students • After test administration • When returning material to School Test Coordinator • Test Administrator’s Materials Checklist • Materials cannot be left unattended at any time

Test Security Procedures EOG 9 Handbook D1.03 • Wall displays containing information related to the content being tested or test taking strategies must be covered or removed prior to testing • Test taking tips • Word lists • Definitions • Formulas • Mathematical formulas or theorems • Hallway displays • Periodic tables • Misadministration if not covered/removed

Prepare the Testing Room EOG 9 • Cover or remove all wall displays in testing rooms and on hallway bulletin boards • Reference materials must also be removed from student desks • Post “Testing-Do Not Disturb” sign • Room must be quiet, orderly, well lit and comfortable • Space student desks to ensure proper space for testing and to discourage cheating

Prepare Testing Materials EOG 20-21, 91 *Math Only • Assessment Guide (EOG vs. NCEXTEND2) • Accurate # of test booklets • All answer sheets are precoded • No MIB answer sheets in bins/tubs • Header Sheet • Sharpened pencils, scratch paper, graph paper* • PAPER CLIPS (one per student for Math) • Calculators (memory cleared before testing)* • Minimum Requirements (Appendix D) • Accurate timing device (in tub or room) • Test Day Certification form • Review of Accommodations Used During Testing • “Testing Do Not Disturb” sign • Student Roster

Calculators EOG 91 Handbook D1.05-07 • Minimum Calculators • Grade 3-5: Four function calculator with memory key • Grade 6-8: Any four-function calculator with a square root function, yx, (pi), and algebraic logic • Students may not share calculators

Precoded Answer Sheets EOG 18 Handbook D1.07-08 • All student answer sheets must be precoded prior to testing • School Name, Teacher Name, Student’s Last Name, Student’s First Name, DOB, and ID Number • District will precode and ship answer sheets based on students’ current enrollment (NC Wise) • School Test Coordinator must hand code additional answer sheets for any newly enrolling students or small group sessions • Students must not code their own answer sheet

READY EOG: RostersBring Rosters to Scanning each day. Rosters are required for scanning!

Using rosters for state testing See notes on this slide for how to pull rosters • Pull rosters from NCWISE or the portal by teacher to match the teacher headers used for answer sheets • Modify rosters as needed for additional information included on answer sheets • Student Date of Birth • Form Letter/ Form Number • Anticipated Grade and Achievement Level • Accommodations Provided

Using rosters for state testing • Use the roster to identify which students will NOT participate in testing • Participating in alternate assessment (NCEXTEND1 or NCEXTEND2) • First Year in US Schools LEP exemption • Medical exemption

Using rosters for state testing • On test day, teachers use the roster to identify absent students and special codes for answer sheets • May also use rosters to note: • Students needing extended time (answer sheet in a separate location) • Double check that students are pulled out as necessary for accommodations (identify on roster before testing) • Double check that students not participating in testing are excluded

Using rosters for state testing • Use the roster to ensure all answer sheets are included behind the appropriate header • Ensure all answer sheets for pullout groups are returned to the appropriate header • Ensure all absent students are scheduled for make-up testing • Add up the running total number of answer sheets per subject area/grade level

Using rosters for state testing • Bring the roster to scanning to ensure all answer sheets are scanned • Compare the running total of answer sheets to the total from Winscan • Compare the total number of students on the roster to the total number of students on the scanning printout • If student results are missing, use the roster to identify the specific student • Rosters can also be used to correct errors on answer sheets

Using rosters for state testing • Keep the roster until scores are received in case of questions • Use the roster to ensure that all students are tested during the testing window • Use the roster to ensure a score is received for all students

Prepare Students for Testing EOG 10-11 Handbook D1.01 • Purpose of assessment • Test-taking strategies • Help students become familiar with recording gridded response items (NEW) • Practice items • 2012-2013 Released forms • Prohibited items • Cell phones and all electronic devices • Misadministration policy • Should NOT bring blank paper, dictionaries, cameras, thumb drives, etc.

Accommodations EOG 14-16 • School Test Coordinator must have copies of all student plans with testing accommodations • STC must schedule testing sessions according to like accommodations • Test Administrator must receive training on accommodations prior to testing • A Review of Accommodations Used During Testing Form must be completed prior to test day • Documented accommodations completed before test day • Test Administrator: • Indicates if accommodation was provided • Describes how it was provided • Records if student used the accommodation • Explains how the accommodation was used • After Testing, file with student’s plan (IEP, 504, LEP)

Transcription EOG 90 Handbook F1.03 • Under secure conditions • Transcriber, Verifier, and Observer sign the front cover • Test Booklet • Original Student Response • Must be identical to what student has written • Gridded Response • Transcribe only the numbers and symbols • Transcribe mixed numbers as written • Appendix C of Assessment Guide

Misalignment EOG 12-13 • Test Administrator and Proctor should monitor students for misalignment • Occurs when the item number being bubbled on the answer sheet does not match the item number of the question being answered in the test book • Inform student of misalignment • Determine where the misalignment occurred • Guide the student to recode responses so the coded bubbles are in alignment • Test Administrators are not permitted to tamper with student responses on the answer sheet

Irregularities/Misadministrations EOG 16-18 Handbook H1.01-03 • School Test Coordinator is responsible for maintaining active NCID and reporting ALL testing irregularities in OTISS • Test Administrator must receive training on local system for reporting testing irregularities • All irregularities must be reported in OTISS on the same day of occurrence • LEA TC will decide if the testing irregularity constitutes a misadministration • Additional information regarding re-administration will be included in the OTISS irregularity report • All misadministered materials must be brought in to your scheduled Materials Check-In at the Scoring Center

OTISS • When reporting a testing irregularity in OTISS, include the following information • STC name, email, phone number, test administrator’s name, description of the incident, date of occurrence, type of assessment, and school • Student ID number(s), grade level(s) and form letter/# MUST be entered via the Add a Student button • Retest Date-if believe student may need to be retested • Review official LEA decision in irregularity report

Test Security Sanctions EOG 104, Testing Code of Ethics • Employee Letter • If a misadministration is declared and is the fault of a school staff member • Principal must write a letter documenting the incident and impact on students • Give to employee, file in employee’s record at school, and submit to State And Federal Programs (who will track and deliver to Employee Relations) • File Civil action against person(s) responsible for the violation • Criminal prosecution • Suspend or revoke professional license • Dismissal

Know Local Procedures EOG 18 • What students are permitted to do after testing (e.g. read, draw) • Providing additional time to students needing more than the estimated time • Contacting School Test Coordinator during testing • Returning students to regular school schedule • Reporting testing irregularity

READY EOG: On Test Day

Distributing Test Materials Handbook D1.04 • EOG test forms differ in form letter and number (e.g. Form A1, Form A2, Form B1) • Answer sheets will be precoded with forms interleaved for equal distribution • Each student must receive a test booklet with the same form letter and color as their precoded answer sheet • Small Group Sessions • Some sessions may require the same form letter and number • Test administrator needs copy of same form letter and number if reading aloud or sign/cueing the test • Different from letter/number for each small group session

Prohibited Items in the Test Room EOG 10 Handbook B1.03-04 • All electronic devices, including cell phones • If student is caught with an electronic device during testing or a break: • Student must be dismissed • Incident entered into OTISS Report • Misadministration is declared by District Staff • Student will be re-administered the EOG on another form letter/number • Personal Belongings • Reference Materials • Food and Drink

Student Monitoring EOG 11 Handbook D1.03 • Test Administrator and Proctor must turn off their cell phones and all electronic devices prior to testing (NEW) • Cannot be visible during testing or breaks • Test Administrators MUST: • Walk frequently throughout the room • When seated, have an unobstructed view • Avoid distracting behaviors • NOT read test questions over students’ shoulders • NOT indicate answers in any way to students • NOT explain test directions, meanings of words, rephrase test questions, etc.

Testing Time EOG 4 Handbook L3.03 • All students must be permitted to: • Eat lunch during the school day • Travel home at their regularly scheduled time • Lunch procedures • 5 Minute Warning • Paper Clip test booklet • Silent Lunch • STC responsible for defining local school procedures to accommodate these requirements

Paper Clip Test Books (NEW) EOG 19 Handbook F1.02-03 • EOG Math • Consists of Calculator Inactive and Active section • Inactive is administered first • When students complete Inactive, test booklet instructs them to raise their hand • Test Administrator: • Paper clips inactive section of test booklet • Collects ALL used scratch paper and graph paper • Provides clean scratch paper and graph paper • Provides a calculator (with memory previously cleared) • Lunch • Before students leave for lunch

READY End-Of-Grade Tests