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Student Computing Access Program (SCAP)

Student Computing Access Program (SCAP). Tips for A Successful Implementation. Overview. Your campus SCAP allocation will not be available for spending until the hardcopy letter of compliance is received and Final Report is received and approved.

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Student Computing Access Program (SCAP)

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  1. Student Computing Access Program (SCAP) Tips for A Successful Implementation

  2. Overview • Your campus SCAP allocation will not be available for spending until the hardcopy letter of compliance is received and Final Report is received and approved. • The Final Report review can take several months to complete. Submit the required letter and Final Report by September 1, to get the process moving. • Final Report forms and guidelines are available from http://www.oswego.edu/scap

  3. Overview • Focus on providing maximum impact on student hands-on access to computing. • Uses of hardware and software for hands-on instructional purposes. • Hardware/Software may be purchased outright or on installment or leased. • Hardware/Software Maintenance is allowable on systems that have been purchased under SCAP and are still used by students.

  4. Overview • Obsolete equipment – Items purchased under SCAP shall remain in student use until they become obsolete for student access. • Support of Faculty – Items must be for direct support of student access to computing. Describe in the Final Report how the item is used and how it has improved the quality or opportunity of student access.

  5. Overview • Any hardware, software or network that is also used by non-students is a shared resource ( e.g. mainframes, servers, networks, software licenses, etc.) – SCAP may be used to fund the “student” portion of these. In the Final Report, be careful to explain how SCAP contributed, in total or in part, to student hands-on use of computing.

  6. Allowable Expenditures Student use: • Microcomputers, LANs, peripherals and applicances that connect to a computer, manuals, software (upgrades, licenses, improvements). • Computer equipment upgrades and spare parts for above items. • Lock down security devices for student use computers. • Extended warranty periods, shipping and installation charges for SCAP equipment.

  7. Expenditures with Restrictions • Shared resourcesOnly the student portion can be funded (e.g. computers, software, networks, communication lines, instructional software, course management systems). • Faculty usehardware and software must be in direct support of student access to computing. • Maintenanceof hardware, software allowed for items previously purchased through SCAP. • Furniture directly related to student access. No more than 10% of SCAP allocation.

  8. ExpendituresNot Permitted • General campus improvements (AC, wiring, power, remodeling, rehabilitation), Expendable supplies, Space, Personnel, Telephone switches • Support of administrative tasks, Administrative Information Systems or stations dedicated to their access. • Library Automation or Library Databases and stations dedicated to their access. • Classroom enhancements. Projection systems are only allowed in computer labs. • Faculty development and research • Maintenance on non-SCAP items • Security (other than lock-down devices)

  9. How to Avoid Problems • Review guidelines prior to spending SCAP allocation. • Contact SCAP Advisory Committee chair for questions about allowable expenditures and use other funds for questionable expenditures or those not permitted. • Keep tabs on your SCAP budget to avoid lapsed funds. • Pay close attention to expenditures with restrictions (I.e. shared resources) and keep within restrictions. • Use other funds for questionable expenditures or those not permitted.

  10. How to Avoid Problems In the Final Report • Carefully describe expenditures with restrictions to avoid confusion. • On shared resources, state the student use percentage of the resource. Be sure to indicate that SCAP only funded the student portion. • Describe all SCAP funded projects in the Narrative. Be sure to include information on all items or projects listed in the spreadsheet.

  11. Is this allowable under SCAP? Upgrading communication lines from a T1 to a T3. This is a shared resource. Only the “student” portion may be funded with SCAP. To avoid confusion, clearly state that only the student portion was funded by SCAP.

  12. Is this allowable under SCAP? Computer furniture for a student computer lab. Only 10% of the SCAP allocation may be used for furniture.

  13. Is this allowable under SCAP? General use computers and a laser printer in the library for student use. This is allowed. The computers are general use and not dedicated to accessing library servers or library data bases. To avoid confusion, describe the equipment as “general use” systems.

  14. Is this allowable under SCAP? Software licenses that have some faculty research or administrative uses. • campus Maple license that is used in student labs, but also by research faculty • Solaris license for campus-wide email server. These are shared resources. Only the student portion may be funded with SCAP. As with other shared resources, clearly describe that only the student portion is funded by SCAP.

  15. Is this allowable under SCAP? Adding a computer and projector in a classroom for teaching students. It is allowed in computer classroom labs. It is not allowed in traditional classrooms, conference rooms and lecture halls. To avoid confusion, clearly state the type of room the equipment is housed in.

  16. Is this allowable under SCAP? Add a computer to a research lab that is also used by students. It is unlikely that this would be an allowable expenditure. To avoid problems, non-SCAP funds for any computer relatedexpenditures that would be housed in a research lab.

  17. Is this allowable under SCAP? Upgrade campus-wide email server. This is a shared resource and SCAP funds may be used to pay for the student portion only.

  18. Is this allowable under SCAP? Card access system for a lab to provide student access when staff supervision is unavailable. The lab is normally locked during unsupervised hours. It would be allowed in this case since it improves student access to the computer lab.

  19. Is this allowable under SCAP? Wall mounted alarm system This is not allowed. It falls under the general campus improvements category.

  20. Getting Help • Judi BasinskiBuffalo State Collegephone 716-878-4206e-mail basinsjb@buffalostate.edu Contact the SCAP Advisory Committee Chair with questions, problems and comments

  21. In Conclusion Complete SCAP Guidelines and instructions for submission are on the SCAP web site http://www.oswego.edu/scap The SCAP Advisory Committee hopes this presentation has been useful and welcomes your feedback. E-mail basinsjb@buffalostate.edu

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