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Public Safety Radio System Upgrade Plan

Public Safety Radio System Upgrade Plan. County Administration / Public Safety. October 5, 2010. Radio System Background. One of the largest systems in USA 20,000 Radio Users 50 Agencies 12 Towers 1,000 Square Miles Initial purchase: 1992

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Public Safety Radio System Upgrade Plan

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  1. Public Safety Radio System Upgrade Plan County Administration / Public Safety October 5, 2010

  2. Radio System Background • One of the largest systems in USA • 20,000 Radio Users • 50 Agencies • 12 Towers • 1,000 Square Miles • Initial purchase: 1992 • Manufacturer support on some components expires 2012 • Re-banding underway per FCC mandate • Replacement Motorola radios purchased for Sheriff and Public Safety from Traffic Surcharge and CIP

  3. Current Motorola Investment The County has invested $51.5M in the existing Motorola radios and infrastructure: Initial purchase and installation in 1992 $19M New SouthChase and Bithlo sites $3.4M Digital dual mode upgrade and NW additions $1.6M 1,500 Motorola mobile radios and portable assets $6.6M 1,342 Motorola mobiles added through re-banding $4.1M Motorola APX radios/upgrades for Sheriff $9.2M Motorola Gold Elite Consoles $5.4M Utilities’ Motorola SCADA System $2.2M Total $51.5M All of the above will continue to be used as part of the system upgrade 6 6

  4. Public Safety Radio Systems Central Florida governments have invested $135M in Motorola radios and infrastructure: Seminole 23.5M Orlando 9M Windermere 50K Osceola 22M Winter Park 2.3M Edgewood 50K Polk 24.5M Maitland 700K Oakland 100K Lake 34M Apopka 5.3M Ocoee 200K Winter Gdn 250K Belle Isle 60K OUC 3.1M LYNX 1.6M Reedy Creek 4.8M UCF 750K OC Schools 2.6M Eatonville 50K Upgrading/upgraded with Motorola Changed from Harris to Motorola Central Florida governments with Harris radios and infrastructure: Brevard Volusia (upgrading with Harris) 1 1 1 1 2 1 2 1 2 7 7

  5. Radio System Upgrade • Assuming the County and other agencies retain their combined $186.5M investment in Motorola equipment: • No other provider’s equipment is working seamlessly with our existing Motorola equipment • No other provider’s equipment is known to be working seamlessly with Motorola elsewhere • Using two systems requires users to talk to each other by patching two systems together • Significant consequences result with attempting to make two different systems work together even with new technology

  6. Motorola Upgrade Benefits • Maximizes the current radio resources • Accomplishes upgrade of current system to new P25 technology • Expands the coverage area • Seamless: Minimal disruption to users during the transition • No patching: Provides one system for all users to facilitate instantaneous and clear communication between all agencies

  7. Radio System Upgrade • Negotiate with Motorola to Assure the County Gets the Best Price: • Access to Motorola and government contracts at other agencies across the country • Size of the system (quantity & pricing discounts) • Benchmark the discount from published list prices • In-house expertise

  8. Project Plan • Project Duration: Approx. 30 months • Phase 1 • Upgrade master site @ Amory Court • Phase 2 • Add two radio transmitter sites (on existing towers) • Upgrade Public Safety controllers and transmitters • Phase 3 • Upgrade remaining transmitters • Phase 4 • Upgrade Corrections transmitter site • Upgrade Convention Center transmitter site

  9. Project Funding • Existing Traffic Surcharge Funds • Revenues from Traffic Surcharge • Current CIP • Estimated Cost: $18M to $25M

  10. Staff Recommendation • Negotiate with Motorola to upgrade the current Public Safety Radio system and bring back the negotiated contract for Board approval.

  11. END OF BOARD PRESENTATION

  12. Infrastructure Funding Total Project Cost (4 Phases 29 Months) $25.0 M Approved CIP (5-year $20.8 M) Capital Project (CP) Fund $15.0 M Surcharge Fund 5.8 M Total $20.8 M Spent: Sheriff Radios – CP Fund (3.0 M) Remaining (5-year) $17.8 M Shortfall ($ 7.2 M) 15

  13. Infrastructure Funding Two Crucial Funding Challenges: Addressing a $7.2 M Shortfall Converting a 5-year Cash Flow Into Current Year Dollars 16

  14. Infrastructure Funding Recommendations: Two Stage Funding Approach Beginning in FY 11 Phases 1 & 2 (20 months) $16.0 M Beginning in FY 13 Phases 3 & 4 (9 months) $ 9.0 M 17

  15. Infrastructure Funding Option(Phases 1 & 2) First Stage Funding $16.0 M Phase 1 (8 months) $ 5.0 M Phase 2 (12 months) $ 11.0 M Sources of Funding: Financing $1.0 M / Yr for 15 Yr $ 11.0 M Surcharge Cash (CBF) 4.0 M CP Fund 1.0 M Total $16.0 M 18

  16. Infrastructure Funding Option(Phases 1 & 2) Current Funding Requirements $16.0 M Phase 1 (8 months) $ 5.0 M Phase 2 (12 months) $ 11.0 M Sources of Funding: Financing $1.0 M / Yr for 15 Yr $ 11.0 M Surcharge Cash (CBF) 4.0 M CP Fund 1.0 M Total $16.0 M 19

  17. Infrastructure Funding Option(Phases 1 & 2) Projected Annual Surcharge Revenues: $1.5 M Dedicated to CIP $1.0 M Remainder to O&M 0.5 M Total $1.5 M Recovery Zone Economic Development Bonds Taxable Bonds 45% Interest Rebate from IRS Capacity of $23.7 M $1.0 M Per Year - 15 Year = $ 11.0 M 20

  18. Infrastructure Funding Option(Phases 3 & 4) Second Stage Funding in FY 13 $9.0 M Phase 3 (6 months) $ 7.0 M Phase 4 (3 months) $ 2.0 M Source of Funding: CP Fund $9.0 M 21

  19. Infrastructure Funding (Summary) Funding Requirements $25.0 M Sources of Funding: Phases 1 & 2 Financing $11.0 M Surcharge Cash 4.0 M CP Fund 1.0 M $16.0 M Phases 3 & 4 CP Fund $ 9.0 M Total $ 25.0 M 22

  20. Radios - Funding Approved CP Funding (5-yr) $ 12.0 M Allotted for Project $ 10.0 M Available for GF Dept. Radios $ 2.0 M Radios: GF Departments (1225) $ 2.0 M Fire (502) $ 2.3 M Utilities (832) $ 1.0 M Convention Center (397) $ 0.5 M 23

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